Federal Roads Maintenance Agency (FERMA)- Invitation To Tender For The Procurement Of Goods And Other Works (9 Lots)

DEADLINE: 29TH APRIL, 2025
FEDERAL ROADS MAINTENANCE AGENCY (FERMA)
HEADQUARTERS
PLOT 163, AMINU KANO CRESCENT, WUSE II – ABUJA
INVITATION TO TENDER FOR THE PROCUREMENT OF GOODS AND OTHER WORKS

INTRODUCTION:
In pursuance of the extant guidelines of the Public Procurement Act 2007, the Federal Roads Maintenance Agency (FERMA) in furtherance to her statutory mandate is desirous of procuring vehicles, equipment, plants and provision of road furniture for the sole purpose of enhancing road maintenance activities nationwide. Consequently, suitably qualified Contractors with good track records are invited to apply for TENDER FOR PROCUREMENT OF GOODS AND OTHER WORKS.

SCOPE OF WORKS
I. The Scope of works for Package 1: Electrical Unit
The scope of works includes, but not limited to Provision and installation of solar powered energy system at the Agency’s headquarters office building and the provision of street lights in selected communities.

II. The Scope of works for Package 2: ICT Unit
The Scope of works include but not limited to provision for pavement evaluation gadgets across the federation, procurement of desktop, laptop computer systems, UPS and scanners, procurement and installation of local area network and also internet connection to selected agency’s state field offices.

III. The scope of works for Package 3: Facility unit
The scope of works includes but not limited to the construction of FERMA state field office in Bauchi state.

IV. The scope of works for package 4: Research & Development Unit
The scope of works includes but not limited to rehabilitation and maintenance of roads using axion quick fix and the procurement of bitumen emulsion machine.

V. The scope of works for package 5: Mechanical Unit
The scope of works includes but not limited to procurement of heavy operational vehicles at the agency’s headquarters, zonal offices and field offices.

LIST OF PROJECTS:

Package 1: Electrical Unit

Package 2: ICT Unit

Package 3: Facility Management Unit 

Package 4: Research & Development Unit 

Package 5: Mechanical Unit

ELIGIBILITY CRITERIA
Prospective bidders must possess the following eligibility criteria to be able to participate in the bidding process:
i. Colour copy of evidence of incorporation with Corporate Affairs Commission (CAC) as a Limited/Public Liability Company including copy of certified Memorandum and Articles of Association as well as forms Co2 and CO7 or MEMART.
ii. Colour copy of Company Tax Clearance Certificate for the last three (3) years (2022, 2023 & 2024) valid till 31st December 2025.
iii. Colour copy of evidence of current Pension Compliance Certificate valid till 31st December, 2025.
iv. Colour copy of current ITF (Industrial Training Fund) compliance certificate valid till 31st December 2025.
v. Colour copy of NSITF Compensation Act Compliance Certificate valid till 31st December 2025.
vi. Evidence of registration on the National Database of Contractors, Consultants and Service Providers by inclusion of Interim Registration Report (IRR) issued by BPP valid till 31st January, 2025
vii. A sworn affidavit dated not earlier than 31 March, 2025 indicating that all documents submitted are genuine and verifiable.
viii. A sworn affidavit dated not earlier than 31st March, 2025 that none of the directors or the Company itself has been convicted of any criminal offence in any country including financial impropriety.
ix. A sworn affidavit dated not earlier than 31st March, 2025 that the bidder is not in receivership, the subject of any form of winding up petition or proceeding
x. Inclusion of verifiable evidence of equipment and technology capacity or lease agreement relevant to the project.
xi. Inclusion of verifiable list of previous similar works successfully carried out within the last three years with names of client, evidence of award letter(s) Last Interim Certificate of valuation for project or job completion certificate.
xii. Company profile including organizational structure, key professional staff with their names, and telephone numbers, emails, at least one of which must be registered with their relevant bodies (i.e COREN, QSRBN, CORBON, ARCON, CCNA, EHORCON, NITDA etc) with 2025 Practicing License.
xiii. Audited annual financial report of the company for the last three years (2022, 2023 and 2024)
xiv. Evidence of financial strength including recent reference letter from reputable bank indicating willingness to provide credit facility for the execution of the project in addition to evidence of a turnover of at least N20m in the last three years (2022, 2023 and 2024).
xv. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided where necessary (all eligibility requirements are compulsory for each Joint Venture Partner)
xvi. The offer must be properly signed.
xvii. All schedules provided in bid documents must be completed.
xviii. All bids must be submitted in English language.
xix. Inclusion of the complete FERMA Standard Bidding Document correctly and completely filled and signed appropriately.

COLLECTION OF TENDER DOCUMENTS
Interested Bidders are to obtain GIFMIS code per lot that will enable them to generate Remita to process its payment in the Commercial Bank. This GIFMIS code will be generated at the Finance and Account Department (Revenue section) Ground floor of the Agency Headquarters before proceeding to make payment of a non-refundable sum of Ten Thousand Naira (N10,000.00) only per lot in favour of Federal Roads Maintenance Agency consequent upon which a treasury receipt is to be issued at the Revenue Office, Accounts Department, Ground Floor of the FERMA Headquarters after presentation of evidence of payment from any of the CBN licensed Commercial Banks. Bidders are then to collect Bidding documents after showing original treasury receipt and thereafter submit a Photostat copy of the treasury receipt to the below office address between the hours of 10.00am and 3.00pm from Wednesday, April 2nd, 2025.

The Assistant Director (Procurement)
Federal Roads Maintenance Agency (FERMA)
Headquarters Annex Building; No. 7 Eldoret Close,
Off Aminu Kano Crescent, Wuse II-Abuja.
Ground Floor, Room GF 001

SUBMISSION/OPENING OF TENDER DOCUMENTS:
Interested bidders are to submit their bid(s) for each of the Lot(s) desired in two (2) hard copies (one clearly marked “Original” at the bottom right-hand corner and one clearly marked “Copy” at the bottom left-hand corner). Each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” Thereafter, put the two sealed envelopes together in a bigger sealed envelope and addressed to:

THE MANAGING DIRECTOR,
FEDERAL ROADS MAINTENANCE AGENCY,
PLOT 163, AMINU KANO CRESCENT,
WUSE II, ABUJA.
ATTENTION: DIRECTOR (PROCUREMENT)
and clearly marked on the top left-hand corner “CONFIDENTIAL” and top right-hand corner “TENDER FOR__________(indicate Lot No./Project Description/Contract No.)______”. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and hand delivered not later than 12 noon of Tuesday, April 29th, 2025 to the Office of the Assistant Director (Procurement), FERMA Headquarters Annex Building, No. 7 Eldoret Close, Off Aminu Kano Crescent, Wuse II Abuja. Ground Floor, Room GF 001. All Bids will be publicly opened immediately following the deadline for the submission of bids at 12 noon of Tuesday, April 29th, 2025 at the A CLASS PARK AND GARDEN ALONG KASHIM IBRAHIM ROAD OFF AMINU KANO Crescent, Wuse II, Abuja. The Federal Roads Maintenance Agency will not be held liable for misplaced or wrongly submitted bids. The Representatives of Bureau of Public Procurement, Representatives of Companies that submitted bids, Representatives of Professional Bodies and the Civil Society organizations are invited to witness the bid opening exercise.

Please note that:
i. All jobs for Category B will not attract bid security
ii. Bidders should not bid for more than two (2) Lots in this category.
iii. The works may not attract advance payment.
iv. Contractors who have worked for the Agency and have history of abandonment, termination and/or lack capacity need not apply.
v. All BEME/BOQ issued by the Agency must be clearly hand filled without alteration or modification.
vi. The Agency will carry out Due Diligence on the companies to verify claims included in their submissions when necessary.
vii. All documents for bids submission must be transmitted with a Covering/ Forwarding Letter under the Company/firms Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address (Not P.O. Box), Telephone Number (Preferably GSM Number) and E-mail Address. The letter Headed Paper must bear the Names and Nationalities of the Directors of Company, duly signed by the authorized officer of the Company.
viii. Only correctly addressed bids will be received.
ix. The Agency will not enter into unnecessary correspondence with any Contractor except when deemed fit and in the interest of the bid.
x. All costs incurred by any Company in respect of this advertisement are at her own expense and the Agency shall not entertain any claim whatsoever in this regard.
xi. The Agency reserves the right to verify any claim made by any of the Bidders.
xii. The Agency reserves the right to suspend or cancel the bidding process at any stage if and when the need arises in line with Section 28 of the Public Procurement Act 2007.
xiii. Late submissions will be rejected.

NON-ADHERENCE TO ANY OF TH INSTRUCTIONS ABOVE ATTRACTS AUTOMATIC DISQUALIFICATION.

Signed:
MANAGEMENT