Institute For Peace And Conflict Resolution (IPCR)- Invitation To Pre-qualification/Tender And Expression Of Interest For Year 2025 Capital, Zonal Intervention/Constituency Projects (39 Lots)

DEADLINE: 12TH & 26TH MAY, 2025
INSTITUTE FOR PEACE AND CONFLICT RESOLUTION (IPCR)
PLOT 496, ABOGO LARGEMA STREET, OFF CONSTITUTIONAL AVENUE, CENTRAL BUSINESS DISTRICT, ABUJA
INVITATION TO PREQUALIFICATION/TENDER AND EXPRESSION OF INTEREST FOR YEAR 2025 CAPITAL, ZONAL INTERVENTION/CONSTITUENCY PROJECTS

1.0 INTRODUCTION
The Institute for Peace and Conflict Resolution (IPCR), in furtherance of its statutory mandate intends to implement its 2025 Capital Projects under Goods, Works and Services in accordance with the provisions of the Public Procurement Act, 2007.

Accordingly, the Institute for Peace and Conflict Resolution, IPCR, shall undertake the procurement of the various Goods, Works and Services including Zonal Intervention/Constituency Projects of the Federal Government of Nigeria as approved in the 2025 Appropriation Act.

In compliance with the Public Procurement Act 2007, the IPCR therefore invites interested contractors with both foreign and local relevant experience and good track records to submit Tender/Expression of Interest for contracts for the 2025 Capital, Zonal Intervention/Constituency Projects.

2.0 DESCRIPTION OF PROJECTS
PROJECT FOR PREQUALIFICATION

PROJECTS FOR TENDER

CATEGORY A: (GOODS)

CATEGORY B: (WORKS)

CATEGORY C (SERVICES)

3.0 ELIGIBILITY REQUIREMENTS:
a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC 2, and CAC 7;
b) Evidence of firm’s Tax Clearance Certificate for the last three (3) years (2022, 2023 and 2024);
c) Evidence of current Pension Compliance Certificate valid till 31st December, 2025;
d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025;
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of the Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by Bureau of Public Procurement (BPP);
g) For Training Programmes: Evidence of Firms Current Registration with the Centre for Management Development (CMD);
h) Works: List of Plant/Equipment with proof of Ownership/Lease Agreement;
i) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are Compulsory for each JV partner):
j) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Institute for Peace and Conflict Resolution (IPCR) or Bureau of Public Procurement (BPP) is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
k) Company’s Audited Account for the last three (3) years (2022, 2023 and 2024);
l) Evidence of financial capability to execute the Projects including Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
m) Company Profile with Curriculum Vitae of key staff to be deployed for the project including copies of their academic/professional qualifications (COREN, QSREN, ARCON, CORBON, ICAN, ANAN, etc);
n) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of awards, Valuation Certificate, job completion Certificates and Photographs of the projects;
o) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicle or their authorised representatives should bid for vehicles.
All documents for submission must be transmitted with a Covering/Forwarding letter under the Company Firm’s Letter Head bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and functional e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4.0 COLLECTION OF TENDER DOCUMENTS
Tender document for Goods and Works are to be obtained from the Procurement Unit, Institute for Peace and Conflict Resolution, Plot 496, Abogo Largema Street, Off Constitutional Avenue, Central Business District, Abuja, on presentation of Original and a photocopy of Treasury Receipt of Non-refundable Tender Fee of ten thousand naira (N10,000.00) only per lot paid into Institute for Peace and Conflict Resolution (IPCR) TSA Account No. 1000016776.

5.0 SUBMISSION OF PREQUALIFICATION DOCUMENTS
Prospective Bidders are to submit Pre-qualification documents for the lot in two (2) hard copies each of the Technical Bids in a sealed envelope and clearly marked “Technical Bid”, and addressed to; the Director General, Institute for Peace and Conflict Resolution, Plot 496, Abogo Largema Street, Off Constitutional Avenue, Central Business District, Abuja. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box in front of IPCR Conference Hall, ground floor, Institute for Peace and Conflict Resolution, Plot 496, Abogo Largema Street, Off Constitutional Avenue, Central Business District, Abuja) not later than 12 noon, Monday, 12th May, 2025.

6.0 SUBMISSION OF TENDER DOCUMENTS (GOODS AND WORKS)
Interested contractors must submit two (2) copies, one original and one duplicate of Technical and Financial bid documents in separate envelopes enclosed in a bigger envelope indicating the Lot Number, Title of the Project at the left hand corner of the envelope and addressed as indicated above, and submitted not later than 12 noon, Monday, 26th May, 2025.

7.0 SUBMISSION OF EOI DOCUMENTS (CONSULTANCY SERVICES)
Interested firms are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in sealed envelope and addressed to the Director General, Institute for Peace and Conflict Resolution, Plot 496, Abogo Largema Street, Off Constitutional Avenue, Central Business District, Abuja and clearly marked with (the name of the project and Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box in front of IPCR Conference Hall, Ground Floor, Institute for Peace and Conflict Resolution, Plot 496, Abogo Largema Street, Off Constitutional Avenue, Central Business District, Abuja) not later than 12 noon, Monday, 12th May, 2025.

8.0 OPENING OF PREQUALIFICATION/EOI DOCUMENTS
The Prequalification/EOI documents will be opened immediately after the deadline for submission at 12 noon, Monday, 12th May, 2025 in the Conference Hall, Institute for Peace and Conflict Resolution, Plot 496, Abogo Largema Street, Off Constitutional Avenue, Central Business District, Abuja in the presence of bidders or their representatives. Please ensure that you sign the Bid Submission Register in the office of the Head, Procurement, Institute for Peace and Conflict Resolution as the Institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement on 08027113507

9.0 OPENING OF TENDER DOCUMENT
Tender documents will be opened immediately after the deadline for submission at 12 noon, Monday 26th May, 2025 in the Conference Hall, Institute for Peace and Conflict Resolution, Plot 496, Abogo Largema Street, Off Constitutional Avenue, Central Business District, Abuja in the presence of bidders or their representatives. Please ensure that you sign the Bid Submission Register in the office of the Head, Procurement, Institute for Peace and Conflict Resolution as the Institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement on 08027113507

10. GENERAL INFORMATION
a) Bids must be in English Language and signed by an official authorised by the bidder;
b) Bids submitted after the deadline for submission would be returned un-opened;
c) Bidders should not bid for more than two (2) Lots;
d) All costs will be borne by the bidders;
e) All qualified bidders will be contacted at a later date for financial bid opening, while bids of un-successful bidders will be returned un-opened;
f) Consultancy Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals.
g) The Institute is not bound to qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

Signed:
Director General/CEO
Institute for Peace and Conflict Resolution (IPCR)