DEADLINE: 15TH MAY, 2025
INSTITUTE OF HUMAN VIROLOGY, NIGERIA (IHVN)
INVITATION TO BID FOR THE SUPPLY OF CEREAL BASED FOODS UNDER GF N-THRIP GRANT

1. Introduction
The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, tuberculosis, Malaria, Research, and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.

2. Background
The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with those affected by HIV/AIDS and has now expanded its services to other infectious diseases of TB and malaria, including cancer, HIV/H is structured to develop and maintain biopsies with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN’s key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund for HIV AIDS, Tuberculosis, and Malaria.

3. Scope of Bid
Bidders are invited to submit a Bid for the goods and/or services specified above, in accordance with the schedule requirements.

4. Invitations to Bidding
IHVN is soliciting interest from reputable bidders and organizations with relevant experience in carrying out services listed on our ITB during the project implementation period.
To be eligible to participate in the bidding process, interested organizations are required to provide the following information:
The following will constitute the pre-selection criteria on the Year No basis:

  • Bids must be properly sealed.
  • Availability of a Company profile which should introduce your business’s mission, goals, vision, and history.
  • All Bidders must include copies of FIRS tax clearance certificates for the past three years i.e., 2021, 2022, 2023 & 2024 if available.
  • Availability of audited financial statements for the last 5 years i.e., 2021, 2022, 2023 & 2024 if available.
  • All bidders must provide verifiable documentary evidence of the execution of at least three (3) Contracts for Supply of Cereal Based Foods, two of which must have been in the last five (5) years. Copy of award letters and delivery certificate were applicable, are to be enclosed.
  • All bidders must provide proof of Certificate of Incorporation with the Corporate Affairs Commission (CAC), including Form CAC2 and CAC7.
  • Bank Reference Letter addressed IHVN for the purpose of this bid.
  • Current Sworn Affiliated certifying an follows.

I. The company is not in receivership, subject to approval or insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceeding.
II. The company does not have any director who has been convicted by any court in Nigeria and any other country for criminal offences in relation to fraud or financial impropriety or criminal misrepresentations or falsification of facts relating to any matter.
III. That no officer of IHVN is a former or present director or shareholder of the company or has any pecuniary interest in the bidder.
IV. That all information presented in the document is true and correct in all particulars.

  • All bidders must indicate their bid validity period. The bid validity period will be 60 days, starting from the date of the deadline for submission of the bid.
  • All bidders must submit original copy of bid security in the value of 2.5% of bidder’s quote.

5. Technical Criteria:

  • Bidders must indicate batch number and brand of bid item and please note that physical sample should be submitted as part of technical bid. Any quote without brand specification or sample of the product will not be considered.
  • Quoted items will be required to meet the technical specifications
  • Vanilla flavored cereal-based foods fortified with Vitamin containing both Macro and Micro Nutrients as only items that meet the specifications are technically qualified to proceed to the financial stage.
  • A complete list of ingredients shall be declared on the label in descending order of proportion. The vitamins and minerals should be arranged as separate groups for vitamins and minerals respectively stating in the average amount of each vitamin and mineral for which specific levels are defined below expressed in numerical form per 100g.
  • The energy value, expressed in kilocalories (kcal) and kilojoules (kJ), and the amount of protein, carbohydrate and fat expressed in grammes (g) per 100g
  • The specific name shall be declared for all ingredients and food additives
  • packaging material, shall be made only of substances which are safe and suitable for their intended use
  • Directions as to the preparation and use of the food, and its storage and keeping before and after the container has been opened, shall appear on the label.

6. Background
1. Pleasant smell and palatable taste, suitable for young children. Taste deviations such as an off taste or a bitter taste from rancidity will not be accepted.
2. Uniform fine texture: homogeneous in color and free from agglomeration.
3. It shall be free from lumping or balling when mixed with water of ambient temperature.

  • NAFDAC registration certificate must be provided as part of technical specifications where applicable.
  • The shelf life of quoted item must be provided as part of technical specifications, and our preference is at least 18 months shelf life at the point of delivery.

7. Submission Requirements

  • All interested bidders can download the BID document at www.lhvnigeria.org

8. The Bid and Bid Deadline:

  • Funding Agency : GFN-THRIP Grant
  • Bid Start Date/Time : 25th April 2025
  • Bid Deadline Date/Time : 15th May 2025 @10:00 AM

9. Communications during the BID Period

  • A prospective bidder requiring any clarification on technical, contractual, or commercial matters may notify IHVN via email at the following address no later than 8 working days before the closing date for the submission of offers:

Email for submissions of all queries: bids@lhvnigeria.org
(Use subject: RE-SUPPLY OF CEREAL BASED FOODS UNDER GFN-THRIP GRANT).

  • The Procurement Team at IHVN will respond in writing (via email only) to any request for clarification of the BID that it receives by the deadline indicated above. A consolidated document of IHVN’s response to all questions (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective bidders who have acknowledged the BID.
  • There shall be no individual presentation by or meeting with bidders until after the closing date. From the date of issue of this bid to the final selection, contact with IHVN officials concerning the bidding process shall not be permitted, other than through the submission of queries and/or through a possible presentation or meeting called for by IHVN, following the terms of this bid.
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