National Centre For Agricultural Mechanization (NCAM)- Pre-Qualification/Expression Of Interest (EOI) And Invitation To Tender For The Execution Of 2024 Capital, Constituency And Zonal Intervention Projects (205 Lots)

DEADLINE: 14TH APRIL, 2025
NATIONAL CENTRE FOR AGRICULTURAL MECHANIZATION (NCAM)
KM 20 ILORIN-LOKOJA HIGHWAY, P.M.B. 1525, ILORIN
PRE-QUALIFICATION/EXPRESSION OF INTEREST (EOI) AND INVITATION TO TENDER FOR THE EXECUTION OF 2024 CAPITAL, CONSTITUENCY AND ZONAL INTERVENTION PROJECTS

1. INTRODUCTION
1.1 The National Centre for Agricultural Mechanization (NCAM) is a Research Institute under the Agricultural Research Council of Nigeria (ARCN) of the Federal Ministry of Agriculture and Food Security (FMAFS) with the overall mandate to mechanize Nigerian Agriculture through innovative research that will lead to the development of simple and low-cost technologies for removing drudgery in farming and processing of agricultural produce, thereby improving food security.
1.2 The Centre hereby invites interested reputable and competent Contractors/Suppliers and Consultant/service providers with relevant experience and good track records to tender for the following projects:

2. SCOPE OF WORKS/GOODS/SERVICES

WORKS

REQUALIFICATION WORKS

GOODS

 PREQUALIFICATION OF GOODS

3. ELIGIBILITY REQUIREMENTS
a. Prospective folders must possess the under-listed requirements to be eligible to participate in these procurements.
b. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC), including Forms CAC2&CAC7: Business name with form BN1 is also acceptable for consultancy services.
c. Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years (2022, 2023 and 2024) valid till 31 December, 2025; with minimum turnover for each project as specified in the Bidding Document.
d. Evidence of Pension Clearance Certificate valid till 31 December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above);
e. Evidence of Individual Training Fund (ITF) Compliance Certificate valid till 31 December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2025;
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP;
h. Sworn affidavit disclosing whether or not any officer of relevant committees of National Centre for Agriculture Mechanization or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in the bid are true and correct in all particulars;
i. Company’s Audited Accounts for the last three (5) years 2022, 2023, 2024;
j. Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the project when needed;
k. Company Profile of the Curriculum Vitae of Key Staff to be deployed for the project, including copies of the Annual and Professional qualification such as COREN, QSRBN, ARCON, CORBON, etc.;
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years; including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
m. Works: List of Plans Equipment with proof of Ownership/Lease;
n. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of Vehicles or their authorized representatives should bid for the procurement of Vehicles.
o. Evidence of Centre for Management Development (CMD) certification (for Skill acquisition/ICT Training)
p. Evidence of National Information Technology Development Agency (NITDA) certification (for T Training)
q. Electricity Jobs: Evidence of current License issued by Nigerian Electricity Management Services Agency (NERASA).
r. For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
s. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affairs are compulsory for each JV partner)
t. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration number (RC), as issued by the Corporate Affairs Commission (CAC), Consumer Address, Telephone Number (preferably GSM No.), and e-mail address, The Letter Head Paper must bear Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the Firm.

4. COLLECTION OF TENDER/DOCUMENTS
Interested companies are to collect the Standard Bridging Document (SBD) from the office of the Procurement Officer, Administrative Building, National Centre for Agricultural Mechanization (NCAM), Ilorin on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the National Centre for Agricultural Mechanization (NCAM), Remita Account in any reputable Commercial Bank in Nigeria. Companies bidding for consultancy services and pre-qualification will not pay at this stage until after short-listing/pre-qualification.

5. SUBMISSION OF EOI AND PRE-QUALIFICATIONS DOCUMENTS
Interested companies are to submit two (2) bound of Expression of Interest (EOI) and Pre-qualification document in Hard Copy and one Soft Copy in Ms Excel format as applicable, separately by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to:
The Executive Director,
National Centre for Agriculture Mechanization (NCAM),
Km. 20, Ilorin-Lokoja Highway, P.M.B. 1525,
Ilorin, Kwara State.
The Envelope should be clearly marked with (the name of the Project and Lot Number). Furthermore, the reverse of each sealed envelope should bear the name and the address of the company and drop it in the designated Tender Box at the office of Procurement Officer not later than 12:00 Noon Monday 31 March, 2025

6. SUBMISSION OF TENDER/DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bid with soft copy of financial bid only in Ms Excel format, packaged separately in two sealed envelopes and clearly marked as “Technical Bid or Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:
The Executive Director,
National Centre for Agriculture Mechanization (NCAM),
Km. 20, Ilorin-Lokoja Highway, P.M.B. 1525,
Ilorin, Kwara State.

The envelope should be clearly marked with the name of the project and the Lot number. Furthermore, the reverse side of each sealed envelope should have the name and address of the bidder. The envelope should be dropped in the designated Tender Box at the Procurement Office, NCAM Administrative Building not later than 12:00 noon on Monday, 14th April, 2025.

7. OPENING OF EOI AND PRE-QUALIFICATION DOCUMENTS
The EOI and Pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon Monday, 31st March, 2025 at the NCAM Ultra-Modern Training Centre (Glass House)

8. OPENING OF TECHNICAL BIDS (INVITATION TO TENDERS)
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 14th April, 2025 at the NCAM Ultra-Modern Training Centre (Glass House) of the National Centre for Agricultural Mechanization (NCAM), Ilorin while the Financial Bids will be kept un-opened.
Please, ensure that you sign the Bid Submission Register in the office of the Procurement Officer, Administrative Building, National Centre for Agricultural Mechanization (NCAM), Ilorin. Please note that the National Centre for Agricultural Mechanization will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Procurement Office on email: ncamcontact@yahoo.com

9. GENERAL INFORMATION

• Bids must be in English Language and signed by an Official authorized by the bidder;
• Bids submitted after the deadline for submission would be returned un-opened;
• Bidders should not bid for more than three (3) lots
• All costs will be borne by the bidders;
• The Bids Opening will be covered by video recording with the physical presence of two (2) representatives of professional bodies, Civil Society Organization in the areas of Anti-Corruption, Interested Bidders and the general public;
• Invitation to Tender: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids Opening while the financial bids of un-successful Bidders will be returned un-opened
• Invitation for Pre-qualification: Only pre-qualified companies at technical evaluation will be invited at a later date for Collection of Tender document;
• Expression of Interest: Only Shortlisted consultants will be invited at a later date for collection of Request for Proposal
• Tendering with false documents is an offense, which will leads to disqualification and prosecution;
• Bid documents can also be collected in soft copies and Bidders can submit through Post(Courier Services);
• While the financial bids of un-successful Bidders will be returned un-opened;
• The National Centre for Agricultural Mechanization (NCAM) is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007.

Signed:
Management