National Root Crops Research Institute (NRCRI), Umudike- Expression Of Interest For The Implementation Of 2025 Procurement Activities (75 Lots)

DEADLINE: 14TH MAY, 2025
NATIONAL ROOT CROPS RESEARCH INSTITUTE (NRCRI), UMUDIKE, ABIA STATE
P.M.B. 7006, UMUAHIA
EXPRESSION OF INTERST FOR THE IMPLEMENTATION OF 2025 PROCUREMENT ACTIVITIES

1. INTRODUCTION
The National Root Crops Research Institute Umudike Abia State, in keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 2007, intends to implement the Institute 2025 Capital and Zonal Intervention Projects.

The Institute hereby invites interested, competent and reputable contractors and consultants with relevant experience and good record of accomplishment to submit EOI and bids for the following opportunities:

2. SCOPE OF WORKS, GOODS, SERVICES

CATEGORY A (WORKS)

CATEGORY B (GOODS)

CATEGORY C (SERVICES)

3. ELIGIBILITY REQUIREMENTS
For purposes of evaluation, interested Contractors/Consultants should supply the underlisted information including but not limited to the following:

a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC_ or CAC_, and Business Name with Form BN1 is also acceptable for Consultancy Services;

b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2025, with minimum average annual turnover of N50 million for Works and N30 million for Goods & Services;

c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);

d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;

f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.

g. Sworn Affidavit

• Disclosing whether or not any officer of NRCRI Umudike Abia State or Bureau of Public Procurement is a Director or shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that the company is not a receivership, the subject of any form of insolvency or bankruptcy proceeding or the subject of any form of winding up petition proceeding; that none of the Directors has been convicted in any country any for criminal offence in relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
• that the company does not have existing loan or financial liability with a bank, or other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last (4) months;

h. Company’s Audited Account for the last three (3) years (2022, 2023 and 2024);

i. Reference Letter from reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

j. Company profile with the Curriculum Vitae of the Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc.;

k. Consultancy Services: Evidence of the Firm’s current registration with relevant regulatory professional body(ies) such as COREN, QSRBN, ARCON, CORBON, CMD, SURCON, MDCN, NITDA, etc.;

l. Verifiable document evidence of at least three (3) years similar jobs executed in the last five (5) years including Letter of Award, Valuation Certificates, Job Completion Certificate and Photographs of the Projects.

m. Supply of Equipment: Letter of Authorization as representative of Original Equipment Manufacturers (OEMs);

n. Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

o. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Head Paper must bear Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the Firm.

4. SUBMISSION OF EOI DOCUMENT (CONSULTANCY SERVICES)
Interested firms are to submit two (2) bound of Expression of Interest (EoI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Executive Director, National Root Crops Research Institute Umudike Abia State and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box in the AERLS Conference Hall of the Institute not later than 12:00 Noon, Wednesday 14th May, 2025.

5. SUBMISSION OF DOCUMENTS (GOODS)
Prospective bidders are to submit pre-qualification documents for each of the Lot desired; two (2) hard copies each of the technical bids packaged in sealed envelopes and clearly marked as “Invitation for Prequalification – Technical Bid” and addressed to the The Executive Director, National Root Crops Research Institute Umudike Abia State and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box in the AERLS Conference Hall of the institute not later than 12:00 Noon, Wednesday 14th May, 2025.

6. SUBMISSION OF DOCUMENTS (WORKS)
Prospective bidders are to submit pre-qualification documents for each of the Lot desired; two (2) hard copies each of the technical bids packaged in sealed envelopes and clearly marked as “Invitation for Prequalification – Technical Bid” and addressed to The Executive Director, National Root Crops Research Institute Umudike Abia State clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box in the AERLS Conference Hall of the institute not later than 12:00 Noon, Wednesday 14th May, 2025.

7. OPENING OF EOI AND PRE-QUALIFICATION DOCUMENTS
The EoI/Prequalification documents will be opened immediately after the deadline for submissions as follows:

Here’s the table with standardized date and time formats:

All bid will be opened in the Conference Hall, National Root Crops Research Institute Umudike Abia State in the presence of bidders or their representatives. Please, ensure that you sign the Bid Submission Register in the office of the Provost, as the Institute will not be held liable for misplaced or wrongly submitted bids.

8. GENERAL INFORMATION
a. Bids/EOIs must be in English Language and signed by an official authorized by the bidder;

b. Bids/EOIs submitted after the deadline for submission would be returned unopened;

c. Bidders should not bid for more than two (2) lots;

d. The EOIs/Bids will be opened in the presence of CSOs and professional bodies and covered by video recording, Invitation link will be sent to bidder who chooses to join the EOIs opening online;

e. All cost will be borne by the bidders;

f. Consultancy Services: Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals upon payment of non-refundable tender fee of N10,000.00;

g. Pre-qualification (Goods and Works): Only pre-qualified bidders at technical evaluation will be invited later at date for collection of tender documents upon payment of non-refundable tender fee of N10,000.00.

h. National Root Crops Research Institute, Umudike Abia State is not bound to shortlist/pre-qualify any Applicants and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
The Executive Director,
National Root Crops Research Institute, Umudike