University College Hospital, Ibadan- Invitation For The Pre-Qualification/Expression Of Interest Under The Capital Projects For 2025 Budget (13 Lots)

DEADLINE: 18TH APRIL, 2025
UNIVERSITY COLLEGE HOSPITAL, IBADAN
INVITATION FOR THE PRE-QUALIFICATION/EXPRESSION OF INTEREST UNDER THE CAPITAL PROJECTS FOR 2025 BUDGET

1. INTRODUCTION
1.1 The University College Hospital, Ibadan, Nigeria’s foremost Teaching Hospital, a parastatal under the Federal Ministry of Health, is to provide achievable, realistic and sustainable projects that will be beneficial to both patients and members of staff in achieving excellent service delivery.
1.2 The University College Hospital, Ibadan hereby invites interested competent and reputable Contractors/Suppliers/Consultancy Firms, with relevant experience and good track records of related projects and services to make submission for pre-qualification for the under listed projects:

2. DESCRIPTION OF PROJECTS

3. ELIGIBILITY REQUIREMENTS
Interested contractors (suppliers and Consultancy) Firms are requested to submit the following documental information with verifiable evidence for assessment/consideration:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (5) years valid till 31stDecember, 2025: i.e. 2022, 2023 & 2024
c. Evidence of Pension Clearance Certificate valid till 31stDecember, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31stDecember, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31stDecember, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31stDecember, 2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Procurement Department, UCH Ibadan or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years 2022, 2023 & 2024 duly acknowledge by the Federal Inland Revenue Services (FIRS);
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, ARCON, CORBON, QSRBN, COREN Mechanical, COREN Electrical SURCON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects revealing the Commissioning of the projects;
l. Works, List of Plants / Equipment with proof of Ownership/Lease Agreement;
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
o. Valid Certificate of Registration 2025 with National Information Technology Development Agency (NITDA)
Other mandatory requirements for Lota 1, 3, 4, 5, 6, 7, 8, 9 & 10 are listed as follows:
(a) Bidders shall have minimum average annual turnover of not less than as stated above and as evidence in the Tax Clearance Certificate.
(b) I. Evidence of having at least one (1) COREN Registered Civil Structural Engineer with Practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached).
II. Evidence of having at least one (1) COREN Registered Mechanical Engineer with Practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached).
III. Evidence of having at least one (1) COREN Registered Electrical Engineer with Practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached).
IV. Evidence of having at least one (1) QRSBN Registered Quantity Surveyor with practicing License valid for2025 (copy of QSRBN Certificate and Current practicing license of the personnel must be attached)
V. Evidence of having at least one (1) ARCON Registered Architect with practicing License valid for2024 (copy of QSRBN Certificate and Current practicing license of the personnel must be attached
In respect of LOT 2
(a) Bidders shall have minimum average annual turnover of not less than as stated above and as evidence in the Tax Clearance Certificate.
(b) I. Evidence of having at least one (1) COREN Registered Civil Structural Engineer with Practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached).
II. Evidence of having at least one (1) COREN Registered Mechanical Engineer with Practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached).
III. Evidence of having at least one (1) COREN Registered Electrical Engineer with Practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached).
IV. Evidence of having at least one (1) QRSBN Registered Quantity Surveyor with practicing License valid for2025 (copy of QSRBN Certificate and Current practicing license of the personnel must be attached
Note: All pages of document submitted must be serially arranged and authenticated by the company’s CEO or his/her representative; failure will lead to disqualification.

4. SUBMISSION OF EOI AND PRE-QUALIFICATION DOCUMENTS
Interested firms are to submit there (2) Bound copies and one (1) soft copy for Expression of Interest (EOI) for “The Engagement of a Consultant” which is applicable to Lots 3, 7, 9 & 10 and Pre-qualification documents in two (2) Bound copies and one (1) soft copy as applicable, separated by division and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Chief Medical Director, University College Hospital, Ibadan and clearly marked with (the name of the project and Lot number) e.g. Lot 1 Construction of Bioavailability/Bioequivalence Centre. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop it in the designated Tender Box at the office of The Deputy Director, Procurement University College Hospital, Ibadan not later than 12:00 noon Wednesday 16th April, 2025.

5. OPENING OF EOI AND PRE-QUALIFICATION DOCUMENTS
The EOI and Pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon Wednesday 16th April 2025, at The Procurement Department Workstation, UCH, Ibadan.

6. IMPORTANT NOTICE
Pre-qualified Consultants/Contractors will be requested to pay N10,000.00 (Ten Thousand Netra Only) processing fee before collecting the Request for Proposal (RfP/Financial bids.

7. GENERAL INFORMATION
i. The Bidders are expected to adhere strictly to ALL instruction as non-compliance will constitute a ground for disqualification.
ii. EOIs/Bids must be in English language and signed by an official authorized by the bidders.
iii. The EOIs/bids will be opened in the presence of Management and Professional bodies and covered by video recording;
iv. Invitation for Pre-qualification: Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents;
v. Expression of Interest (Services): Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals (RfP);
vi. Tendering with false documents in an offence, which will lead to disqualification and prosecution.
vii. All cost will be borne by the bidder.
viii. The University College Hospital, Ibadan, is not bound to pre-qualify/shortlist any bidder and reserves the right to email the procurement process at any time without accruing any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed
Deputy Director, Procurement
For: Chief Medical Director