University Of Calabar Teaching Hospital (UCTH)- Invitation For Technical And Financial Bid For The Procurement Of Works And Services (16 Lots)

DEADLINE: 26TH MAY, 2025
UNIVERSITY OF CALABAR TEACHING HOSPITAL (UCTH)
UNICAL HOTEL ROAD, OFF AIRPORT ROAD BY CUDA CALABAR
INVITATION FOR TECHNICAL AND FINANCIAL BID FOR THE PROCUREMENT OF WORKS AND SERVICES

(1) INTRODUCTION
(1.1) The University of Calabar Teaching Hospital came into existence in 1979 following the need for a Tertiary Health Institution that will render Clinical Services at a level that meets the requirements for the training of medical students and other allied health professionals. Clinical services are available in all specialized medical areas such as Surgery, Internal Medicine, Paediatrics, Otorhinolaryngology, Anaesthesiology, Obstetrics and Gynaecology, Chemical Pathology, family Medicine. Onhopaedies/Traumalology, Dental and Maxillofacial Surgery, Ophthalmology Haematology, Accident and Emergency, Psychiatry, Medical Social Works and Medical Health Records etc.

(1.2)  In pursuit of the enumerated mandate above, the University sought and obtained funds through the National Assembly under year 2025 Capital Appropriation to execute some key projects namely:

(1.3) The University of Calabar Teaching Hospital is therefore seeking for interested, reputable, and competent contractors with requisite experience in the field of construction to participate in the procurement process for the projects.

(2) SCOPE OF WORKS
(2.1) The detailed scope of works is as contained in the Standard Bidding Document/Bills of Quantities (BoQ) prepared for the projects and would only be issued to the technically prequalified bidders.

(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;

(b) Evidence of Company Income Tax Clearance Certificate valid till 31st December, 2025; with Minimum Average Turnover of One Hundred Million Naira (N100,000,000.00), for Lots 1,2,3,4,7 & 8.

(c) Evidence of current Pension Compliance Certificate valid till 31st December, 2025.

(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025.

(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025.

(f) Evidence of Registration on the National Database of Federal Contractors. Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.

(g) Sworn Affidavit disclosing whether or not any officer of the relevant committee of the University of Calabar Teaching Hospital or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars; Also that none of the Company’s Director is an Ex-convict or has been convicted by a court of competent jurisdiction.

(h) Company’s Audited Accounts for the last three (3) years – 2022, 2023, & 2024; showing a turnover more | than the contract value for the bid lot, and stamped by a Certified Auditor.

(i) Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, Indicating Willingness to provide credit facility for the execution of the project.

(j) Evidence of paid up to date Annual Returns to Corporate Affairs Commission (CAC)

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.

(l) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner),

(m) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company /Firm’s Letter Head Paper bearing amongst other, the Registration number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested companies are invited to collect tender documents from procurement unit of the University of Calabar Teaching Hospital, Calabar, Cross River State on evidence of payment of a Non-refundable fee of N10,000.00 per lot paid into University of Calabar Teaching Hospital Treasury Single Account (TSA) in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit Technical and Financial Bid in Five set of hard copies each and a soft copy of the Financial Bid in MS Excel Format in a Flash Drive, well packaged in separate envelope each, and two envelops in a bigger envelope and addressed to the office of the Chief Medical Director, University of Calabar Teaching Hospital, Calabar. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and phone number, and drop in the designated Tender Box at Procurement Department of University of Calabar Teaching Hospital, Calabar.

(6) OPENING OF TECHNICAL BIDS
The Technical bids will be opened immediately after the deadline for submission (1: pm) on 26 of May, 2025 in the Board Room, University of Calabar Teaching Hospital off Airport Road by Cuda, in the presence of bidders or their representatives, and the Financial Bid of all bidders, shall be returned back into the designated Tender Box, which shall be open at a later date in the presence of successful bidders or their representatives.

Please Note that only the technically prequalified Companies will be contacted later for the Financial Bid opening at a later date, and the Financial Bid of the None prequalify Bidders, shall be returned unopened to the Bidders.

Please, ensure that you sign the Bid submission Register in the office of the Head of Procurement, University of Calabar Teaching Hospital, Calabar, as the University of Calabar Teaching Hospital Calabar will not be held liable for misplaced or wrongly submitted bids.

For further enquiries, please contact the “Head of Procurement” on 08039735083 or………………………………..      

(6) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorized by the bidder;

(b) Bids submitted after the deadline for submission would be returned unopened.

(c) Bidders should not bid for more than One (1) Lot (note: this maximum ceiling is important in order not to over-stretch bidder’s capacity, and causing delay in project delivery)

(d) All cost will be borne by the bidders;

(e) The Bids Opening will be covered by video recording with the presence of two (2) representatives of private sector professional bodies and Civil Society Organization in the areas of Anti-Corruption/Transparency and shall be made available for bidders upon request;

(f) Only pro-qualified bidders at technical evaluation will be invited at a later date for financial bids opening.

(g) The (University of Calabar Teaching Hospital) is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

Signed: Head of Procurement
For: Chief Medical Director
University of Calabar Teaching Hospital, Calabar