DEADLINE: 11TH JUNE, 2025
FEDERAL CAPITAL TERRITORY INTERNAL REVENUE SERVICE (FCT-IRS)
NO. 3 ABRIBA CLOSE, GARKI AREA 7, ABUJA.
www.fctirs.gov.ng
EXPRESSION OF INTEREST (EOI) FOR THE ENGAGEMENT OF CONSULTANTS FOR VARIOUS ASSIGNMENTS FOR THE FEDERAL CAPITAL TERRITORY INTERNAL REVENUE SERVICE

BACKGROUND:
The FCT Internal Revenue Service (FCT-IRS) is an agency established by an Act of National Assembly (FCT-IRS Act 2015) to administer tax and non-tax revenues accruable to the Federal Capital Territory, and is thus responsible for the collection of all the taxes collectible by a state government in accordance with the Taxes and Levies (approved List of Collection) Act of 1998 as amended. The Service is also responsible for harmonizing the collection of all other revenues accruable to the Federal Capital Territory.

In line with its statutory mandate and obligations, the Service has earmarked funds for the underlisted projects and services in its proposed 2025 budget as detailed in paragraph 2 and 3 below:

  • LOT 1: Automation Of Human Capital Management Department (HCMD) Processes.
  • LOT 2: Deployment of Learning Management System (LMS).
  • LOT 3: Provision of SharePoint/Document Management.

The Service therefore seeks to engage reputable and competent companies for the provision of the above-mentioned services for the year 2025. To this end, interested consulting firms/companies with requisite experience are hereby invited to express interest for the projects and services.

2. OBJECTIVE OF THE ASSIGNMENTS:
The objectives of the assignments are to help improve the human capacity development of the FCT-IRS for optimal staff efficiency and effectiveness and subsequently improved revenue generation of the Service, as stated below:

LOT 1: Automation Of Human Capital Management Department (HCMD) Processes:

  • Increased Efficiency: Automate routine tasks, reducing manual effort and minimizing errors.
  • Improved Accuracy: Enhance data accuracy and consistency through automated processes.
  • Enhanced Decision-Making: Provide real-time data and analytics to support informed decision-making.

LOT 2: Deployment of Learning Management System (LMS):

  • Deliver Online Courses: Provide a platform for delivering online courses, training programs, and educational content.
  • Track Learner Progress: Track learner progress, including course completion, assessment scores, and learning outcomes.
  • Facilitate Collaboration: Enable collaboration between learners, instructors, and administrators through discussion forums, messaging, and other tools.
  • Personalize Learning: Support personalized learning experiences through tailored content, assessments, and learning paths.
  • Improve Accessibility: Increase accessibility to learning opportunities for diverse learners, including those with disabilities.

LOT 3: Provision of SharePoint/Document Management:

  • Productivity Enhancement: Provide a suite of tools to enhance productivity, collaboration, and communication.
  • Cloud-Based Services: Offer cloud-based services for email, document management, and collaboration.
  • Security and Compliance: Provide robust security and compliance features to protect user data and ensure regulatory compliance.
  • Collaboration and Communication: Enable seamless collaboration and communication among team members through tools like Teams, SharePoint, and OneDrive.
  • Streamlined Workflow: Automate and streamline workflows, reducing manual effort and increasing efficiency.

3. SCOPE OF THE ASSIGNMENT:
The scope of the assignment involves but not limited to the following:
LOT 1: Automation Of Human Capital Management Department (HCMD) Processes:

  • Recruitment and On-boarding: Automate job posting, applicant tracking, and on-boarding processes.
  • Employee Data Management: Automate employee data collection, storage, and updates.
  • Time and Attendance: Automate time tracking, attendance monitoring, and leave management.
  • Performance Management: Automate performance evaluations, goal setting, and feedback processes.
  • Learning and Development: Automate learning needs assessment, course enrolment, and progress tracking.
  • Payroll Integration: Integrate HCMD systems with payroll systems for seamless data exchange.

LOT 2: Deployment of Learning Management System (LMS):

  • Implementation and Deployment: Plan, implement, and deploy the LMS.
  • Content Development and Upload: Develop and upload learning content, including courses, assessments, and resources.
  • Configuration and Customization: Configure and customize the LMS to meet organizational needs.
  • User Management: Manage user accounts, roles, and permissions.
  • Tracking and Reporting: Track learner progress, course completion, and assessment results.

LOT 3: Provision of SharePoint/Document Management:

  • Implementation and Deployment: Plan, implement, and deploy Microsoft solutions.
  • Configuration and Customization: Configure and customize Microsoft 365 tools, such as Teams, SharePoint, and OneDrive.
  • User Training and Adoption: Provide training and support to ensure user adoption and effective use of Microsoft SharePoint/Document Management tools.
  • Integration with Existing Systems: Integrate Microsoft with existing systems and applications.
  • Security and Compliance: Configure and manage security and compliance features, such as data protection and threat protection.

4. DURATION OF THE ASSIGNMENT:
The duration of this engagement shall be as contained in the Standard Bidding Documents (SBDs), effective from the date of acceptance of offers and signing of contract agreements with the FCT-IRS.

5. ELIGIBILITY/REQUIREMENT: Interested bidders who wish to do business with the FCT-IRS shall possess the criteria stated below. In specific terms, the following documents shall be submitted in support of the expression of interest:

MANDATORY CRITERIA:
i. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7;
ii. Evidence of Tax Clearance Certificate for the last three (3) years valid till December, 2025;
iii. Evidence of current Pensions Compliance Certificate valid till 31st December, 2025;
iv. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025;
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
vi. Evidence of current registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of interim Registration Report (IRR) expiring 31st December, 2025 or valid Certificate issued by BPP;
vii. Sworn affidavit stating:

  • whether or not any officer of the Federal Inland Revenue Service (FIRS) or Bureau for Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder, none of the Directors has been convicted in any country for any criminal offence relating to fraud or financial impropriety, and to confirm that all information presented in its bid are true and correct in all particulars;
  • A sworn affidavit that the company is not financially/Legally Encumbered; and
  • A sworn affidavit that the company is not a replacement for a hitherto tax defaulting company.

viii. Consultant’s Organization and Experience (Verifiable documentary evidence of at least Three (3) similar jobs undertaken during the last Five (5) Years that best Illustrates Qualifications – Engagement letters/contract agreements/Job completion certification/Evidence of payment, etc.) – 30 marks;
ix. Work Plan (proposed main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates of the reports – 10 marks;
x. Team Composition to include Curriculum Vitae (CV) for Team Members – 30 marks;
xi. Curriculum vitae of at least 2 Project Team members for the assignment, including copies of their Academic and Professional qualifications which must be relevant and related to the project – 20 marks;
xii. Evidence of the firm’s registration with the following relevant Regulatory/Professional bodies such as NITDA, valid till 31st December, 2024 – 10 marks;
xiii. Financial Capability – 20 marks
xiv. Company’s Audited Accounts for the last three (3) years – 2022; 2023 and 2024 evidencing average turnover (as reflected on tax clearance certificate) – 10 marks;
xv. Evidence of financial capacity to execute the project including Reference Letter from a reputable commercial bank indicating willingness to provide credit facility to the tune of N50Million for the execution of the assignment if required – 10 marks;
xvi. For Joint Venture/Partnership, Memorandum of understanding (MOU) should be provided (All eligibility criteria are compulsory for each JV partner); and
xvii. All documents for submission must be transmitted with a covering/forwarding letter under the company’s letterhead paper bearing amongst others, the registration number (RC) as issued by Corporate Affairs Commission (CAC), contact address, telephone number (preferably GSM No.) and e-mail address. The letter head paper must bear the names and nationalities of the directors of the company at the bottom of the page duly signed by the authorized officer of the firm.

6. NOT ELIGIBLE:
All Contractors who have defaulted on previous contract(s) awarded to them by FCT-IRS/Federal Government.

7. SUBMISSION OF EOI DOCUMENTS
You are required to submit Two (2) bound copies each of EoI documents separated by dividers and arranged as indicated in paragraph 5 above in a sealed envelope and clearly marked “insect the project name and Lot Number” and addressed to the undersigned. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder. The marked sealed envelope should be registered in the Office of the Director and drop in the designated Tender Box at the location stated below not later than 12.00noon, Wednesday 11th June, 2025 (during working hours of 9.00am – 4.00pm daily except on weekends and public holidays). Any document submitted after this deadline of 12.00noon on Wednesday 11th June, 2025 shall be rejected.
The Head Procurement Department, FCT Internal Revenue Service, No. 11 Kwame Nkrumah Crescent, Asokoro, Abuja.

8. OPENING OF EOI DOCUMENTS:
The proposals will be opened immediately after the deadline for submission at 12.00noon of June 11th, 2025, at the address stated in paragraph 8 above in the presence of the Bidders or their Representatives, approved Civil Society Organization(s) and the general public who choose to witness the opening.

9. GENERAL INFORMATION:
a. For all enquiries, please contact us on 08035898811; Email: fct-irsprocurement@fct-irs.gov.ng;
b. Proposals must be in English Language and signed by an official authorized by the bidder;
c. Proposals submitted after the deadline for submission would be returned un-opened;
d. All cost will be borne by the bidders;
e. Bidders should not be submitted for more than One (1) Lot, as violation shall lead to automatic disqualification.
f. Please ensure that you sign the proposal submission register in the office of the Head Procurement as stated in paragraph 7 above, as FCT-IRS will not be liable for misplaced or wrongly submitted bids.
g. Shortlisted Bidders will be contacted at a later date for the opening of financial proposals, while the unsuccessful ones will be de-briefed.

10. DISCLAIMER:
a. The FCT-IRS reserves the right to verify claims made by any Bidder.
b. Tendering false documents is an offence and will lead to exclusion from the tendering process and prosecution.
c. FCT-IRS is not bound to issue engagement letter to any tenderer and reserves the right to annul the Procurement process at any time without incurring any liabilities in line with section 28 of PPA 2007.
d. In line with executive order 001 of May 18th 2017, all bidders are to provide verifiable statement on the local content of the works to be done and goods to be supplied.

Signed:
Head Procurement
For: Executive Chairman FCT-IRS

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