DEADLINE: 10TH JUNE, 2025
FEDERAL POLYTECHNIC, AYEDE, OYO STATE
P.M.B. 4001, OGBOMOSO, OYO STATE
INVITATION TO TENDER FOR 2024 TETFUND ANNUAL AND MERGED INTERVENTION PROJECTS AND 2025 CAPITAL APPROPRIATION PROJECTS
1.0 INTRODUCTION
1.1 The Federal Polytechnic, Ayede is an institution under Federal Ministry of Education (FME), established in the year 2021 for the balanced promotion of technical and vocational education and training, technology transfer as well as skills development to enhance the socio-economic advancement across the states in Nigeria.
1.2 In pursuit of her mandate, Federal Polytechnic, Ayede hereby invites experienced and competent bidders to make submissions of their tender for goods and works.
2.0 SCOPE OF GOODS AND WORKS
LOT LIST OF GOODS AND WORKS TURNOVER LOT 001 Construction of a Block of Classroom with Hall at the Federal Polytechnic Ayede, Oyo State. 1,000,000,000.00 LOT 002 Construction of a Block of Classroom 1,100,000,000.00 LOT 003 Procurement of Laboratory Equipment LOT 004 Renovation of existing Academic Building at Iresaapa Temporary Campus LOT 005 Installation of Solar Power in Lecture Rooms LOT 006 Purchase of Operational Vehicles LOT 007 Supply of Equipment for CBT Centre LOT 008 Construction of Main Library Complex LOT 009 Provision of Electrical Equipment for Supply of Electricity LOT 010 Construction of Entrance Road at Iresaapa Temporary Campus LOT 011 Supply of Students’ Chairs and Tables at Lecture Rooms LOT 012 Supply of Laboratory Equipment for School of Agricultural Technology
3. ELIGIBILITY REQUIREMENTS:
(a) Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including form CAC 1.1 or CAC 2 and CAC 7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last (3) years (2022, 2023, 2024) valid till 31st December, 2025;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP;
(g) Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Ayede or the Bureau of Public Procurement is a former or present director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
(h) Company’s Audited Accounts for the last three (3) years 2022, 2023, 2024;
(i) Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s profile with the Curriculum vitae of key staff to be deployed for the Project, including copies of their Academic/Professional qualifications such as SURCON, COREN, QSRBN, ARCON, CORBON, etc;
(k) Verifiable documentary evidence of at least (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including letter of awards, Valuation Certificates, Job Completion Certificate and Photograph of Projects;
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
Note: All documents for submission must be transmitted with a covering/Forwarding letter under the Company’s letter Head paper bearing amongst others, the registration number (RC) as issued by the Corporate Affairs Commission, contact address, telephone number (preferably GSM No.) and email address. The letterhead paper must bear the names and nationalities of the directors of the company at the bottom page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Ag. Director of Procurement at the Administrative Building, Federal Polytechnic Ayede, Oyo State on evidence of payment of a non-refundable fee of N10,000.00 per Lot, paid into the Federal Polytechnic Ayede’s Remita Account in any reputable Commercial bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for each lot, two (2) hard copies each of the technical and financial bids, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the sealed envelopes together in a bigger sealed envelope and clearly marked with the name of the project and the lot number addressed to the Rector, Federal Polytechnic Ayede, Oyo State, and clearly marked with the name and address of the bidder and drop in the designated tender box at the office of the Rector, Federal Polytechnic Ayede, not later than 12:00 noon on Tuesday, 10th June, 2025.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after deadline for submission at 12:00 noon on Tuesday, 10th June, 2025, at the Polytechnic’s Council Chambers in the presence of bidders or their representatives, while the financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register at the Rector’s Office as the Polytechnic will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than two (2) lots;
d. All cost will be borne by the bidders;
e. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional Bodies; and will be covered by video recording;
f. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
g. Federal Polytechnic Ayede is not bound to prequalify any bidders and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with S. 28 of the Public Procurement Act 2007.
SIGNED
Rector
Federal Polytechnic, Ayede, Oyo State
