DEADLINE: 23RD JUNE, 2025
FEDERAL POLYTECHNIC, IDAH
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR 2024 TETFUND MAINTENANCE INTERVENTION
1.0 INTRODUCTION
In compliance with the requirement of the Public Procurement Act, 2007, the Federal Polytechnic Idah, Kogi State, wishes to invite reputable and seasoned firms with proven track record and expertise for Prequalification.
2.0 SCOPE OF WORK
PROJECT: RENOVATION OF LECTURE THEATRE
3.0 ELIGIBILITY CRITERIA
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC_ or CAC_ and CAC_;
b. Evidence of filing of annual returns for the Year 2024 by inclusion of an acknowledgement letter from the Corporate Affairs Commission.
c. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2024, with minimum average annual turnover of N50 million;
d. Evidence of Pension Clearance Certificate valid till 31st December, 2024 (this requirement is only applicable to bidders whose number of staff is 15 and above);
e. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.
h. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Idah, Kogi State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
i. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
j. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
k. Company’s Profile including registered/head/branch addresses, functional email address and GSM phone number(s) with Curriculum Vitae of key Staff to be deployed for the project, including copies of their Educational/Professional qualifications with the following specific submission: Bidders must provide evidence of COREN Registration Certificate in addition to evidence of Registration Certificate of either CORBON or ARCON; and submit a list of Technical staff including at least three key registered professionals -an Architect, a Civil/Structural Engineer and Quantity Surveyor -including their CVs with copies of their Academic/Professional certificates and 2024 Annual practice Licenses should be endorsed by the individual professional and affixed with the professional stamp or seal.;
l. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
m. List of Plants/Equipment with proof of Ownership/Lease Agreement;
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
o. Letter of Authorization as Representative of the Original Equipment Manufacturers.
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4.0 SUBMISSION OF PREQUALIFICATION DOCUMENTS
Prospective bidders are to submit two (2) hard copies and one (1) soft copy of the technical bids and financial bid packaged in two separate sealed envelopes clearly marked technical and financial and put in one big envelope addressed to:
The Rector,
Federal Polytechnic, Idah
Kogi State.
And clearly marked with the name of the project. Furthermore, the reverse of the sealed envelope should have the name and address of the bidder and drop in the designated Tender Box in the Directorate of Procurement Office, Federal Polytechnic Idah
The closing date is 12:00 noon Monday, 23rd June, 2024
5.0 OPENING OF PRE-QUALIFICATION DOCUMENTS
i). The bid document shall be opened immediately at the expiration 12:00 noon Monday, 23rd June, 2025 at The Federal Polytechnic, Idah Multi-Purpose Hall, in the presence of the bidders or their representatives..
ii). All late submission shall be rejected, disqualified and returned unopened to the bidders.
6.0 GENERAL INFORMATION
a. All documents/information must be in English Language. Paginated and submitted in sequence/order as listed in the Eligibility Criteria 3.0 above.
b. Non-compliance with any of the Eligibility Criteria listed in 3.0 will lead to the automatic disqualification of the bid and adjudged non-responsive.
c. A company can only submit prequalification document for only one LOT.
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. The Federal Polytechnic, Idah is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
f. For further enquiries, please contact the Directorate of Procurement between 10.00am to 3:00pm (Mondays to Fridays) at the following address:
Directorate of Procurement
Offapit Building.
The Federal Polytechnic, Idah
Signed:
RECTOR
