Federal University Of Agriculture Mubi- Invitation To Tender And Expression Of Interest For 2025 Capital Projects (12 Lots)

DEADLINE: 24TH JUNE, 2025
FEDERAL UNIVERSITY OF AGRICULTURE, MUBI
P.M.B. 2025 MUBI, ADAMAWA STATE, NIGERIA
(OFFICE OF THE VICE CHANCELLOR)
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR 2025 CAPITAL PROJECTS

1. INTRODUCTION
The Federal University of Agriculture, Mubi, Adamawa State, in compliance with the requirements of the Public Procurement Act (PPA), 2007 and in respect of its Federal Government allocated (Appropriation) funds invites selected, qualified and competent Suppliers and contractors with proven experience and good track record of performance are to Bid for the following 2025 projects.

CATEGORY A: GOODS

CATEGORY B: WORKS

CATEGORY C: CONSULTANCY

The Scopes of the above-listed projects are detailed in the Standard Bid documents.

2. ELIGIBILITY REQUIREMENTS
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 (or CAC 1.1); Business Name with Form BN1 is also acceptable for Consultancy Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2024; or valid Certificate issued by BPP;
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Federal University of Agriculture, Mubi, Adamawa State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023, 2024;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates and Photographs of the projects;
k. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as ARCON, NIA, or other related regulatory professional body(ies);
l. For Motor Vehicle’s Procurement: Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
m. For Consultancy services: Evidence of Firm’s current registration issued by the ARCON, NIA or other related regulatory professional body(ies);
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

3. COLLECTION OF TENDER DOCUMENTS (GOODS AND WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit, Federal University of Agriculture, Mubi, Adamawa State on evidence of copy of REMITA payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Federal University of Agriculture, Mubi in any reputable Commercial Bank in Nigeria. Note that interested Applicants for Consultancy Services are not expected to pay at this stage until after shortlisting.

4. SUBMISSION OF TENDER DOCUMENTS (GOODS)
Prospective bidders are to submit the bid for the Lot desired two (2) hard copies, each of the technical and financial bids, with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as Technical Bid or Financial Bid, and addressed to the Vice-Chancellor, Federal University of Agriculture, Mubi, Adamawa State and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop it in the designated Tender Box located in the Management Board Chamber at University Temporary Administrative Site not later than 12:00 noon, on Tuesday, 24th June, 2025.

5. SUBMISSION OF EXPRESSION OF INTEREST (EOI)
Interested firms are to submit two (2) bound of expression of interest (EOI) Documents separated by dividers and arranged as indicated above. The documents should be submitted in sealed envelope and addressed to the Vice-Chancellor, Federal University of Agriculture, Mubi, Adamawa State and clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop it in the designated Tender Box located in the Management Board Chamber at University Temporary Administrative Site not later than 12:00 noon, on Wednesday, 4th June, 2025.

5. OPENING OF TECHNICAL BIDS
The EOI and technical bids will be opened immediately after the deadlines for submission at 12:00 noon, Wednesday, 4th June and 12:00 noon, Tuesday, 24th June, 2025, respectively, in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please ensure that you sign the EOIs/Bid Submission Register in the office of the Secretary, Tenders Board, Federal University of Agriculture Mubi, Adamawa State, as the University will not be held liable for misplaced or wrongly submitted bids.

6. GENERAL INFORMATION
a. EOI/Bids must be in English Language and signed by an official authorised by the bidder;
b. EOI/Bids submitted after the deadline for submission would be returned unopened;
c. All costs will be borne by the bidders and all bidding documents must have table of contents, orderly paginated and have dividers.
d. Only the EOIs/Technical Bids will be opened in the presence of bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies;
e. Lot 1: Only pre-qualified bidders at EOI’s evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
f. Lot 2: Only shortlisted Applicants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;
g. The Federal University of Agriculture, Mubi, Adamawa State is not bound to pre-qualify any Applicant and reserves the right to annul the Procurement process at any time in the public interest without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
Ag. Director Procurement
For: Vice-Chancellor
Federal University of Agriculture Mubi, Adamawa State.