National Commission For Museums And Monuments (NCMM)- Invitation To Tender For 2025 Capital Projects (5 Lots)

DEADLINE: 23RD JUNE, 2025
NATIONAL COMMISSION FOR MUSEUMS AND MONUMENTS (NCMM)
BLOCK C, FIRST FLOOR, HEAD OF SERVICE BUILDING, FEDERAL SECRETARIAT,
PHASE II SHEHU SHAGARI WAY, CENTRAL BUSINESS DISTRICT, ABUJA.
P.M.B. 171 GARKI ABUJA
EMAIL: info@ncmm.gov.ng
INVITATION TO TENDER FOR 2025 CAPITAL PROJECTS

1.0 INTRODUCTION
The National Commission for Museums and Monuments (NCMM), a Parastatal of the Federal Ministry of Art, Culture and Creative Economy wishes to bring to the notice of experienced and competent Companies/Consultants that the Commission is desirous of carrying out the procurement of Works, Goods and Services to be funded from the 2025 Appropriation Act in compliance with the Public Procurement Act, 2007. The projects descriptions and location are as follow:

2.0 DESCRIPTION OF THE PROJECTS
The scope of Works/Goods/Services are categorised and packaged into LOTS as shown in the table below:

GOODS

CATEGORY B – WORKS

CATEGORY C – SERVICES

3. ELIGIBILITY REQUIREMENTS
i. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC₁₁ or CAC₂ and CAC₇.
ii. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025.
iii. Evidence of current Pension Clearance Certificate valid till 31st December, 2025; (this requirement only applicable to bidders whose number of staff is 15 and above)
iv. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025; (this requirement only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50 million and above)
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.
vii. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the National Commission for Museums and Monuments or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matters;
• that the Company is not in receivership, the subject of any form of winding up petition bankruptcy proceedings or the subject of any form of insolvency or other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

viii. Company’s Audited Accounts for the last three (3) years – 2022, 2023, 2024;
ix. Evidence of financial capability to execute the project when needed; Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project as representative of the Original Equipment Manufacturers (OEMs)
x. For supply of Equipment: Letter of Authorisation to be deployed for the Company’s profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
xi. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation/Job completion Certificate, and Photographs of the projects;
xii. List of plants/equipment with proof of Ownership/Lease (where applicable);
xiii. Due diligence exercise shall be conducted to verify the claim made by bidders;

xiv. Evidence of Firm’s registration with relevant professional bodies such as COREN, CORBON, QSRBN, ARCON etc.;
xv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided including amongst others the lead Partner (CAC, Tax Clearance Certificate, PENSION Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
xvi. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4.0 COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Documents (SBD) from the office of the Head of Procurement at the NCMM Headquarters upon showing evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the National Commission for Museums and Monuments’ Remita Account in any reputable Commercial Bank in Nigeria during working days (10am-3pm).

5.0 SUBMISSION OF TENDER DOCUMENTS
Interested Bidders are required to prepare and submit their Technical and Financial Bid Documents in sealed separate envelopes (Original and two copies). To be clearly written at the top right-hand corner of each envelope are: the project Title, Lot Number, Contractor’s Name and “Technical Bid” or “Financial Bid” as the case may be. Both envelopes shall be enclosed in a bigger sealed envelope.

The envelopes should be addressed as follows:
The Director-General,
National Commission for Museums and Monuments
1ˢᵗ Floor Block C, Head of Service Building, Federal Secretariat,
Phase II Shehu Shagari Way, Central Business District, Abuja

Furthermore, the reverse of each envelope should have the name and address of the bidder and dropped in the designated Tender Box located at the Commission’s Conference Room on the 1ˢᵗ Floor Block C, Head of Service Building, Federal Secretariat, Phase II Shehu Shagari Way, Central Business District, Abuja not later than 12.00 noon on Monday 23ʳᵈ June, 2025.

6.0 OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12.00 noon on Monday 23rd June, 2025 in the Commission’s Conference Room 1ˢᵗ Floor Block C, Head of Service Building, Federal Secretariat, Phase II Shehu Shagari Way, Central Business District, Abuja in the presence of bidders or their representatives. Only the successful bidders at technical evaluation will be invited at a later date for Financial Bid opening, while financial bids of unsuccessful bidders will be returned un-opened. Please ensure that you sign the Bid Submission Register in the Office of the Head of Procurement at 1ˢᵗ Floor Block C, Head of Service Building, Federal Secretariat, Phase II Shehu Shagari Way, Central Business District, Abuja. The National Commission for Museums and Monuments will not be held liable for misplaced or wrongly submitted bids.

8. GENERAL INFORMATION
a. All tender documents must be in English Language and signed by official authorized by the bidder;
b. Bid submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. Bidders should not bid for more than two (2) Lots
e. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services) but the Commission would not be liable if delivered late or at the wrong address;
f. Due diligence exercise shall be conducted to verify the claim made by bidders;
g. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. The National Commission for Museums and Monuments is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
i. This “Invitation to Bid/Expression of Interest” shall not be construed as an offer of contract or commitment on the part of the NCMM nor shall it entitle any Company/Bidder to make claims and/or seek any indemnity or compensation from the National Commission for Museums and Monuments.

SIGNED:
Director-General
National Commission for Museums and Monuments