DEADLINE: 30TH MAY, 2025
NIGERIAN INSTITUTE FOR OCEANOGRAPHY AND MARINE RESEARCH (NIOMR)
VICTORIA ISLAND, LAGOS
INVITATION FOR PRE-QUALIFICATION/EXPRESSION OF INTEREST FOR THE IMPLEMENTATION OF 2025 PROCUREMENT ACTIVITIES
1. INTRODUCTION
The Nigerian Institute for Oceanography and Marine Research, in keeping with its mandate and in accordance with the Public Procurement Act 2007 as amended, hereby invites interested and reputable Contractors/Firms/Consultants to submit their Pre-Qualification /Expression of Interest (EOI) documents for the implementation of its 2025 PROCUREMENT ACTIVITIES. The procurement is in line with approved capital projects for the year.
2. SCOPE OF WORK
The Institute invites bids for the following categories:
- Lot 1: Supply and Installation of Solar Power System (40KVA) at NIOMR Lagos Mainland Office.
- Lot 2: Rehabilitation of Jetty at NIOMR Research Station, Ibeno Beach, Akwa Ibom State.
- Lot 3: Procurement of Laboratory Equipment for NIOMR Research Laboratories.
- Lot 4: Supply and Installation of CCTV Surveillance System at NIOMR Victoria Island, Lagos.
- Lot 5: Procurement of Marine Survey Equipment for Oceanographic and Hydrographic Surveys.
- Lot 6: Construction of Store Room at NIOMR Research Station, Ibeno Beach, Akwa Ibom State.
- Lot 7: Procurement of Office Furniture and Accessories for NIOMR Headquarters, Victoria Island, Lagos.
- Lot 8: Procurement of Generator and Electrical Accessories for NIOMR Research Station, Ibeno Beach, Akwa Ibom State.
- Lot 9: Procurement of Information and Communication Technology (ICT) Equipment for NIOMR Offices.
- Lot 10: Supply of General Maintenance Materials and Spare Parts for Vehicles and Boats.
- Lot 11: Procurement of Technical Books and Journals for NIOMR Library.
- Lot 12: Training on Maritime Safety and Environmental Protection for Staff.
- Lot 13: Supply of Chemicals and Reagents for Laboratory Use.
- Lot 14: Procurement of Personal Protective Equipment (PPE) for Field Operations.
- Lot 15: Procurement of Diving Equipment for Underwater Research Operations.
- Lot 16: Supply of Marine Fuel (Diesel) for Research Vessels.
- Lot 17: Procurement of Boat Engines and Accessories for NIOMR Research Vessels.
- Lot 18: Supply of Stationery and Office Consumables for NIOMR Offices.
- Lot 19: Procurement of Fire Fighting Equipment for NIOMR Facilities.
- Lot 20: Procurement of First Aid Kits and Medical Supplies for Field Operations.
3. ELIGIBILITY REQUIREMENTS
Interested and reputable Companies are required to submit the under-listed documents to be eligible:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC_1 or CAC_2 and CAC_3;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025; with minimum average annual turnover of N25 million;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Nigerian Institute for Oceanography and Marine Research or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF & Sworn Affidavit are compulsory for each JV partner);
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Tender Documents from the Procurement Unit, Nigerian Institute for Oceanography and Marine Research (NIOMR), Victoria Island, Lagos, on evidence of payment of a non-refundable tender fee of Ten Thousand Naira (10,000.00) Naira only per Lot, into the NIOMR’s REMITA platform;
5. SUBMISSION OF BID DOCUMENTS
Prospective bidders are to submit their bid in two (2) copies each of the Technical and Financial bids, packaged separately in sealed envelopes and clearly marked as ‘Technical Bid’ and ‘Financial Bid’. The documents should be submitted in a sealed envelope with the Name/Title of the Procurement clearly marked and addressed to:
The Director, Procurement Department, Nigerian Institute for Oceanography and Marine Research (NIOMR), P.M.B. 61720, Victoria Island, Lagos.
The reverse side of the envelope should be clearly marked with the name and address of the bidder and dropped in the designated tender box at the Reception Area, Ground Floor, Administration Building, NIOMR, Victoria Island, Lagos not later than 4:00 p.m on Friday, 30th May, 2025. The working hour is 8:00 a.m to 4:00 p.m on weekdays, excluding weekends. Please ensure that you sign the Bid Submission register as the Institute will not be liable for misplaced or wrongly submitted Bids.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 10:00 a.m on Monday, 2nd June, 2025, in the Conference Room, Administration Building, NIOMR, Victoria Island, Lagos, in the presence of observers, bidders or their representatives, while the financial bids will be kept un-opened.
7. ADDITIONAL INFORMATION
i. Bid must be in English Language and signed by an authorized official of the company;
ii. Bids submitted after the deadline for submission would be returned unopened;
iii. All cost shall be borne by the bidders;
iv. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bid opening, while the financial bids of un-successful bidders will be returned un-opened; The Institute is not bound to pre-qualify any bidder and reserves the right to annul the process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007 (as amended);
v. For further inquiries, contact procurement@niomr.org.ng
Signed:
Director General/CEO
Nigerian Institute for Oceanography and Marine Research (NIOMR)
