University College Hospital (UCH), Ibadan- Invitation For Pre-Qualification Under The Capital Projects For 2025 Budget (13 Lots)

DEADLINE: 11TH JUNE, 2025
UNIVERSITY COLLEGE HOSPITAL (UCH), IBADAN
INVITATION FOR PRE-QUALIFICATION UNDER THE CAPITAL PROJECTS FOR 2025 BUDGET

1. INTRODUCTION
1.1 The University College Hospital, Ibadan, Nigeria’s foremost Teaching Hospital, a parastatal under the Federal Ministry of Health, is to provide achievable, realistic, and sustainable projects that will be beneficial to both patients and members of staff in achieving excellent service delivery.
1.2 The University College Hospital, Ibadan hereby invites interested competent and reputable Contractors and Suppliers, with relevant experience and good track records of related projects and services to make submission for pre-qualification for the underlisted projects:

2. DESCRIPTION OF PROJECTS

The execution of the above listed Projects will be subjected to Due Process Mechanism which would be transparent to all interested and eligible bidders who wish to participate.

3. ELIGIBILITY REQUIREMENTS
Interested Contractors/Suppliers are requested to submit the following documents/information with verifiable evidences for assessment/consideration:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC_1 or CAC_2 and CAC_7;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
c. Bidders shall have minimum average annual turnover of not less than as stated above and as evidence in the Tax Clearance Certificate.
d. Evidence of Pension Clearance Certificate valid till 31st December, 2025;
e. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
g. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP.
h. For LOTS 1B, 2B, 4B, 5B & 7B should possess a Letter of Authorization from the Original Equipment Manufacturers listed in the approved policy for Procurement of Health and Equipment Manufacturers for Tertiary Hospitals in Nigeria,
i. For LOTS 3B, 6B & 12B Only Companies included in the National Automotive Design and Development Council has approved list of Local Manufacturers of Vehicles or their Authorized Representatives should bid for the Utility Vehicles

j. For LOTS 9B, 10B & 13B Only Companies that possess a letter of Authorization from the Nigerian Original Equipment Manufacturers and evidence of current license issued by Nigerian Electricity Management Services Agency (NEMSA) should bid
k. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Procurement Department, UCH Ibadan or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

l. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024 duly acknowledge by the Federal Inland Revenue Services (FIRS);
m. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
n. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, ARCON, CORBON, QSRBN, COREN Mechanical, COREN Electrical SURCON etc.;
o. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects revealing the Commissioning of the projects;
p. Works, List of Plants/Equipment with proof of Ownership/Lease Agreement;
q. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
r. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm;

Other mandatory requirements for LOTS 8B & 11B are listed as follows:
(a) I. Evidence of having at least one (1) COREN Registered Civil/Structural Engineer with practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached).
II. Evidence of having at least one (1) COREN Registered Mechanical Engineer with practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached).
III. Evidence of having at least one (1) COREN Registered Electrical Engineer with practicing license valid for 2025 (copy of COREN Certificate and Current practicing License of the personnel must be attached)
IV. Evidence of having at least one (1) QRSBN Registered Quantity Surveyor with practicing license valid for 2025 (copy of QSRBN Certificate and Current practicing license of the personnel must be attached)
V. Evidence of having at least one (1) ARCON Registered Architect with practicing license valid for 2025 (copy of ARCON Certificate and Current practicing license of the personnel must be attached)
VI. Evidence of having at least one (1) CORBON Registered Builder with practicing license valid for 2025 (copy of CORBON Certificate and Current practicing license of the personnel must be attached)

4. SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Interested firms are to submit three (2) Bound copies and one (1) soft copy for Pre-qualification documents as applicable, separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Chief Medical Director, University College Hospital, Ibadan and clearly marked with (the name of the project and Lot number) e.g. LOT 1 Supply of Medical Equipment/Drugs to Selected Healthcare Centres and Hospitals in the Federation Please ensure that you sign the bid submission register at the bidding unit of the Procurement Department.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop it in the designated Tender Box at the office of The Deputy Director of Procurement, University College Hospital, Ibadan not later than 12:00 noon Wednesday 11th June, 2025.

5. OPENING OF PRE-QUALIFICATION DOCUMENTS
The Pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon Wednesday 11th June 2025, at The Procurement Department Workstation, UCH, Ibadan.

6. IMPORTANT NOTICE
Pre-qualified Contractors will be requested to pay a sum of N10,000.00 (Ten Thousand Naira Only) processing fee before collecting the financial bids.

7. GENERAL INFORMATION
i. The Bidders are expected to adhere strictly to ALL instructions as non-compliance will constitute a ground for disqualification.
ii. Bids must be in English language and signed by an official authorized by the bidders.
iii. The bids will be opened in the presence of Management and Professional bodies and covered by video recording;
iv. Invitation for Pre-qualification: Only pre-qualified bidders at technical evaluation will be invited later for collection of tender documents/financial bids;
v. Tendering with false document is an offence, which will lead to disqualification and prosecution.
vi. All cost will be borne by the bidder.
vii. A bidder should not bid for more than three (3) Lots
viii. The University College Hospital, Ibadan, is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed
Deputy Director, Procurement
For: Chief Medical Director