DEADLINE: 28TH MAY, 2025
UNIVERSITY OF PORT HARCOURT CHOBA
PORT HARCOURT, RIVERS STATE, NIGERIA
INVITATION FOR PRE-QUALIFICATION FOR SUPPLY OF VEHICLES TO THE UNIVERSITY OF PORT HARCOURT
1. INTRODUCTION
The University of Port Harcourt, Choba, Port Harcourt, Rivers State, Nigeria hereby invites tenders from competent and experienced Suppliers for the procurement of the following vehicles:
2. SCOPE OF PROCUREMENT
- LOT 1: Supply of Jeep (New) 3.5 Litre V6 Petrol Engine Automatic Gear Transmission.
- LOT 2: Supply of Hilux Petrol Engine Automatic Transmission.
- LOT 3: Supply of Land Cruiser Twin Tubor VXR Petrol Engine Automatic Gear Transmission.
3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC 2 and CAC 7 or Status Report.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years 2022, 2023 & 2024 valid till 31 December, 2025 with a minimum average annual turnover of #30 million only.
c. Evidence of Pension Clearnce Certificate valid till 31 December, 2025 (these requirements is only applicable to bidders whose number of staff is 5 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2025 (these requirements is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is #50 million and above).
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2025.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2025 or valid Certificate issued by Bureau of Public Procurement (BPP).
g. Evidence of Original Equipment Manufacturers Certificate or Certificate from their Authorized Representative in Nigeria.
h. Sworn Affidavit from High Court or Court of Coordinate Jurisdiction.
i. Disclosing whether or not any officer of the relevant Committees of the University of Port Harcourt, Choba, Port Harcourt, Rivers State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
ii. That no Director of the company has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
iii. That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
iv. That the Company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months..
i. Company Audited Accounts for the last three years 2022, 2023 and 2024 duly acknowledged by FIRS.
j. Reference Letter from a reputable Commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the projects if the need arises.
k. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.,
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years (2019 to date) including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearnce Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR and Sworn Affidavit are compulsory for each Joint Venture Partner).
All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letterhead Paper bearing amongst others; the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM NO.), and E-mail Address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
o. All documents for submission must be arranged in the chronological order as in 3(a-n) above.
4. SUBMISSION OF DOCUMENTS
Two bound copies (original and photocopy) of the technical bids are to be sealed in an envelope indicating the Lot number. Project description and clearly marked as “Technical Bid”.
The sealed envelope is to be addressed to the Vice Chancellor, University of Port Harcourt, Choba, Senate Building, 3 floor, University Park, and clearly marked with the name of the Project and the Lot number at the Top Left-hand corner and drop it in the tamper-proof Box.
Furthermore, the reverse of each sealed envelope should bear the name, address and telephone number of the bidder and drop in the designated Tender Box at the front of the Senate Chambers, Ground Floor, Senate Building not later than 12:00 noon, Wednesday, May 28th, 2025.
5. OPENING OF PRE-QUALIFICATION OF DOCUMENTS
The technical bids will be opened immediately after the deadline for submission 12 noon, Wednesday, May 28th, 2025 at the Senate Chambers, University Park, University of Port Harcourt, Choba, in the presence of bidders or their representatives.
Please, ensure that you sign the Technical Bid Submission Register at the point of submission as the University of Port Harcourt, Choba will not be held liable for misplaced or wrongly submitted bids.
6. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder.
b. Bids submitted after the deadline for submission shall be rejected and returned un-opened to the bidder.
c. Bidders should not bid for more than two (2) LOTs, contravention is automatic disqualification.
d. All costs incurred as a result of this tender invitation and subsequent requests for information shall be borne by the bidders.
e. Delivery of bids through Courier Services will not be accepted, if receive after the deadline.
f. The bids will be opened immediately after the dateline in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online.
g. Only pre-qualified bidders at the technical evaluation will be invited at a later date for the collection of tender documents on presentation of remita receipts after payment of a non-refundable tender fees of #10,000 into the University of Port Harcourt Treasury Single Account (TSA).
h. Bidders are requested to adhere and arrange their documents strictly as itemize above. Failure to comply may result in disqualification.
i. For further clarifications, CONTACT DR. TEGBEE, DIRECTOR (PROCUREMENT) THROUGH THE PHONE NUMBER: 08037957724 (CALL/WHATAPPS) BEFORE 48 HOURS TO THE SUBMISSION DEADLINE.
j. The University of Port Harcourt is not bound to pre-qualify any bidder and reserves the right to annul the Procurement Process. at anytime without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED:
Lady Dr. Gloria O. Chindah
Registrar
