Alex Ekwueme Federal University Teaching Hospital Abakaliki (AEFUTHA)- Invitation To Tender/Expression Of Interest For Projects Execution (2 Lots)

DEADLINE: 7TH & 21ST JULY, 2025
ALEX EKWUEME FEDERAL UNIVERSITY TEACHING HOSPITAL ABAKALIKI (AEFUTHA)
P.M.B 102, ABAKALIKI, EBONYI STATE, NIGERIA
INVITATION TO TENDER/EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

1.0 INTRODUCTION
The Alex Ekwueme Federal University Teaching Hospital Abakaliki (AEFUTHA) is a tertiary health institution dedicated to the provision of quality, accessible and affordable healthcare services; and effective training and research. As part of its mandate to provide accessible and affordable healthcare services, the AEFUTHA intends to undertake the procurement of Goods/Works/Services under its 2025 Capital Appropriation.

2.0 SCOPE

3.0 ELIGIBILITY CRITERIA:
For the purpose of Evaluation, Competent and Interested Companies/Consultants with verifiable experience should submit the under listed information, including but not limited to the following:
a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC); including Copies of Memorandum and Article of Association, Forms CAC1.1 or C02 and C07; Business name with form BN1 is also acceptable for Consultancy Services
b) Evidence of Company’s Income Tax Clearance Certificate (or personal Income Tax Clearance Certificate of all the Partners, in case of Business Name) for the last three (3) years valid till 31st December 2025 with minimum average annual turnover of N50 Million for works and N30 Million for Goods & Services. (Turnovers in the TCC and Audited Accounts must correspond accordingly);
c) Evidence of current PENCOM Certificate of Compliance valid till 31st December, 2025. Receipt of payment will not be accepted as evidence of Current Certificate;
d) Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Certificate valid till December 2025. Receipt of payment will not be accepted as evidence of Current Certificate;
e) Evidence of Current Industrial Training Fund (ITF) Certificate valid till December 2025. Receipt of payment will not be accepted as evidence of Current Certificate;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by Bureau of Public Procurement (BPP);
g) Company’s Audited Account for the last three (3) years (2022,2023, 2024), duly acknowledged by FIRS
h) Comprehensive Company Profile indicating the Organizational Structure, including resumes of key Managerial and Technical Personnel to be deployed for the project, including copies of their Academic and Professional qualification such as COREN,QSRBN,ARCON,CORBON, with Their addresses, Personal GSM phone numbers & e-mail Addresses;
i) Evidence of Firms Registration with Relevant Professional Bodies such as COREN/SURCON/NSA/NITDA, etc where applicable;
j) Verifiable Documentary Evidence of at least three (3) similar Jobs executed in the last Five (5) years with attached copies of Letters of Award and Certificate of Completion and/or Valuation Certificates and Photographs of the projects is mandatory;
k) For supply of Equipment: Recent Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs)
l) Only Companies included in the National Automotive Design and Development Council’s Approved list of Local Manufacturers of Vehicles or their authorized Representative should bid for the Vehicle.
m) For Joint Ventures/Partnership, Memorandum of Understanding (MoU) should be provided (all the eligibility requirements are compulsory for each JV partner);
n) Evidence of Financial Capability to execute the Projects/Programmes including Reference Letters from a reputable Commercial Bank indicating willingness to provide Credit Facility for the Execution of the Projects/Programmes when needed. Letters of Introduction from Banks without Commitment is not acceptable. Evidence of duly stamped/sealed Statement of Accounts evidencing adequate funds/cash flow will also be accepted;
o) Evidence of possession of DUNS Certificate.
p) Goods & Services: Evidence showing project implementation Approach, product installation & Training plan
q) A current Sworn Affidavit that:
i. The Company is not bankrupt, in receivership or under liquidation or involved in any litigation which can potentially affect the company’s ability to effectively discharge their responsibility if engaged;
ii. The Claims made and information provided by the company in submission are true and correct in all ramifications;
iii. No member of staff of Alex Ekwueme Federal University Teaching Hospital Abakaliki,(AEFUTHA) Ebonyi State and Bureau of Public Procurement (BPP) has pecuniary interest in the Company;
iv. No Director of the Company (past or present) has ever been convicted of criminal offences relating to fraud or financial impropriety in any court of law.
v. That the company does not have existing loan or financial liability with a bank, other financial institutions or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the past four (4) months.

Note: All documents for submission must be submitted with a Covering/Forwarding letter under the Company’s letter head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No) and email address. The letter head paper MUST bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.

4.0 COLLECTION OF STANDARD BIDDING DOCUMENT FOR GOODS:
a. All Standard Bidding Documents are to be collected from the office of The Assistant Director, Procurement, 1st Floor, Admin Block AEFUTHA 1, Alex Ekwueme Federal University Teaching Hospital, Abakaliki on evidence of payment of a non-refundable Tender fee of Ten Thousand Naira (N10, 000.00) only per Lot issued in favor of AEFUTHA, Ebonyi State Remita account in any commercial Bank.

b. All bidders must fill the bid collection register after the collection of the bidding document.

5.0A SUBMISSION OF THE TENDER DOCUMENTS (CATEGORY A)
All respondents should submit two (2) bound hardcopies of the Technical documents arranged as listed above, separated by dividers and also two (2) bound hardcopies of Financial bids with soft copy of financial bids only in MS Excel format. Technical and Financial documents are to be packaged separately in two sealed envelopes clearly labeled “TECHNICAL”, “FINANCIAL” marked with the Company Name, Address and Lot Number of the project bid for. Both Envelopes are to be packaged in a bigger envelope, sealed and addressed to The Chief Medical Director, Alex Ekwueme Federal University Teaching Hospital, Abakaliki and clearly marked with (The Lot number and Project’s Title). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder. Drop the document in the designated Tender Box (and ensure that you sign the bid submission register) at the office of The Assistant Director, Procurement, 1st Floor, Admin Block Alex Ekwueme Federal University Teaching Hospital, Abakaliki not later than 12:00 noon Monday, 7th July, 2025.

5.0B SUBMISSION OF EXPRESSION OF INTEREST (EOI) DOCUMENTS (CATEGORY B)
Prospective bidders are to submit EOI documents; two (2) hardcopies arranged as listed above, separated by dividers and bound. Should be packaged in sealed envelopes and clearly marked as “EOI” and addressed to The Chief Medical Director, Alex Ekwueme Federal University Teaching Hospital, Abakaliki and clearly marked with (The Lot number and Project’s Title). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder. Drop the document in the designated Tender Box (and ensure that you sign the bid submission register) at the office of The Assistant Director, Procurement, 1st Floor, Admin Block Alex Ekwueme Federal University Teaching Hospital, Abakaliki not later than 12:00 noon Monday, 21st July, 2025.
Note: AEFUTHA will not be held liable for misplaced or wrongly submitted bids.

6.0 OPENING OF TECHNICAL AND EOI DOCUMENTS
i. The EOI and Technical documents will be opened immediately after the deadline for submission at 12:00 noon prompt on Monday, 7th July, 2025, and Monday 21st July, 2025 respectively at The Hospital Auditorium (AEFUTHA1), Alex Ekwueme Federal University Teaching Hospital, Abakaliki.
ii. In line with Section 19(b) (i) & (ii) of the PPA 2007, all bidders or their representatives, relevant Professional bodies and Non-Governmental Organizations (NGOs) are invited to witness the opening exercise accordingly.
iii. Financial documents will be opened on a later date to be communicated to the Bidders.

7.0 GENERAL INFORMATION
a) Tender/EOI documents must be in English Language and Signed by an official authorized by the bidder.
b) Tender/EOI documents submitted after the deadline for submission would be returned un-opened.
d) Only Shortlisted bidders will be contacted at a later date for collection of Request for Proposal documents on payment of N10,000.00 Naira Only.
e) All further enquiries should be directed to the Procurement Department of AEFUTHA at the 1st Floor, Admin Block, AEFUTHA 1 (or call 08036865574, 08036760714).
f) This publication is for information only, and not to be construed as a commitment or obligation on the part of the management of AEFUTHA, Ebonyi State.
g) AEFUTHA will not be responsible for any costs or expenses incurred by any interested party(ies) in connection with any response to this invitation and or the preparation or submission in response to an inquiry.
h) The Bidders are expected to adhere strictly to ALL instruction as non-compliance will constitute a ground for disqualification.
i) AEFUTHA, Ebonyi State is not obliged to shortlist any bidder and reserves the right to annul the process at any time without incurring any liabilities in accordance with section 28 of PPA, 2007.
j) All CAC, VAT, PENCOM, TAX, ITF, Certificates may be referred to the Security Agencies, Corporate Affairs Commission, Federal Inland Revenue Services (FIRS), National Pension Commission and other relevant bodies for verification.

SIGNED:
CHIEF MEDICAL DIRECTOR
(AEFUTHA)

SOME CRITERIA TO HELP AT TENDER

LABORATORY
1) PROOF OF STAFF HEALTH INSURANCE
2) ISO 9001 2015 CERTIFICATION
3) DUNS CERTIFICATE
4) PROJECT IMPLEMENTATION APPROACH AND METHODOLOGY
5) PRODUCTS INSTALLATION AND TRAINING PLAN
6) PRODUCTS MAINTENANCE PLAN
7) ANTICIPATED RISK AND MITIGATIONS
8) PERSONNEL WITH NSF CERTIFICATE
9) EXPERIENCE IN BIOSAFETY VALIDATION AND CALIBRATION
10) EXPERIENCE IN INSTRUMENT CALIBRATION

ICT
1. ISO 9001:2015 QMS CERTIFICATION
2. PROOF OF STAFF HEALTH INSURANCE.
3. PROOF OF STAFF PENSION COVERAGE
4. PROJECT IMPLEMENTATION APPROACH AND METHODOLOGY
5. PRODUCT/EQUIPMENT INSTALLATION AND TRAINING PLAN
6. ANTICIPATED RISK AND MITIGATIONS (ENTERPRISE RISK PLAN)
7. EXPERIENCE IN EQUIPMENT CALIBRATION
8. CERTIFICATE OF INCORPORATION
9. EVIDENCE OF INDUSTRIAL TRAINING FUND REGISTRATION
10. ANTI-MONEY LAUNDERING CERTIFICATE (SCUML CERTIFICATE OF REGISTRATION.
11. PERSONNEL WITH CCNA CERTIFICATION