National Commission For Refugees, Migrants And Internally Displaced Persons (NCFRMI)- Expression Of Interest/Invitation To Tender For 2025 Constituency In Capital And Zonal Intervention Projects (49 Lots)

DEADLINE: 23RD JUNE & 21ST JULY, 2025
NATIONAL COMMISSION FOR REFUGEES, MIGRANTS AND INTERNALLY DISPLACED PERSONS (NCFRMI)
EXPRESSION OF INTEREST/INVITATION TO TENDER FOR 2025 CONSTITUENCY IN CAPITAL AND ZONAL INTERVENTION PROJECTS

The National Commission for Refugees, Migrants and Internally Displaced Persons (NCFRMI), pursuant to its mandate of providing Care and Maintenance, Durable Solution, Rehabilitation and Resettlement of persons of Concerns (PoCs) in Nigeria, intends to procure Goods, Works and Services for the execution of various projects under its 2025 Appropriation.

The Commission hereby invites interested and suitably qualified and competent Suppliers, Contractors, Vendors, and Consultants with requisite expertise and experience to Tender and submit an Expression of Interest (EOI) for the procurement of the following projects:

LIST OF CONSTITUENCY/ZONAL INTERVENTION PROJECTS UNDER THE NATIONAL COMMISSION FOR REFUGEES, MIGRANTS AND INTERNALLY DISPLACED PERSONS 2025 APPROPRIATION

(2) SCOPE OF GOODS, WORKS AND SERVICES

(3.0) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Forms CAC 1.1 or CAC2, and CAC7. Business Name is also acceptable for Services

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates in case of Business Name) for the last three (3) years valid till 31st December, 2025;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above):

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2024 or valid Certificate issued by BPP.

(g) Evidence of Original Equipment Manufacturer (OEM) Representative for the procurement of equipment;

(h) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the National Commission for Refugees, Migrants and Internally Displaced Persons or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings, or the subject of any form of winding up petition or proceedings:
• that the company does not have existing loans or financial liabilities with a bank, other financial institution, or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(i) Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic and professional qualifications such as COREN, QSRBN. ARCON, CORBON, etc. (Works Mainly)

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years, including Letters of Awards, Valuation Certificates, Job Completion Certificates, and Photographs of the projects:

(l) Works: List of Plant Equipment with proof of Ownership/Lease;

(m) For Training: Evidence of accreditation by Centre for Management Development (CMD)

(n) For ICT Projects:  Evidence of accreditation by the Computer Registration Council of Nigeria and NITDA

(n) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(o) Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles:

(p) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Mobile Telephone Number, and e-mail address. The Letterhead Paper must bear the Names, Phone Numbers, and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested firms are to collect bid documents from the Office of the Head Procurement, 1st Floor, No 3, Charles Owaba Street, behind V.I.O Office, Wuye Abuja, upon presentation of evidence of payment of a non-refundable tender fee of ten thousand Naira (N10,000.00) per lot to the TSA Account in favour of NCFRMI by using the Central Bank of Nigeria (CBN) payment gateway platform that can be accessed from the REMITA website at www.remita.net.

N.B.: Interested bidders for the Procurement of Consultancy Services (Category 1C) are exempted from paying Tender Fees at the initial stage until they are pre-qualified to the Issuance of Request for Proposal (RFP) stage.

(5.0) SUBMISSION OF EOI AND BID
For Expression of interest (EOI):
Interested and qualified tenderers for the procurement of Consultancy Services are expected to submit Two (2) bound EOI documents sealed in an envelope and clearly marked “Expression of Interest”. The name of the company, project title and Lot No. should be boldly written on the reverse side of the envelope and should be addressed to:

The Honourable Federal Commissioner,
National Commission for Refugees, Migrants & Internally Displaced Persons (NCFRMI)
2nd Floor, Federal Secretariat, Phase 1,
Shehu Shagari Way, Maitama,
Abuja.

and dropped in the designated Tender Box at 2nd Floor, Federal Secretariat, Phase 1, Shehu Shagari Way, Maitama, Abuja, not later than Monday 23 June, 2025

For Invitation to Tender:
Prospective bidders are to submit a bid for each of the Lots desired in two (2) hard copies, each of the technical and financial bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:

The Honourable Federal Commissioner,
National Commission for Refugees, Migrants & Internally Displaced Persons (NCFRMI)
2nd Floor, Federal Secretariat, Phase 1,
Shehu Shagari Way, Maitama,
Abuja.

and clearly marked with the (name of the project and the Lot number) Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box at Procurement Unit, 2nd Floor, Federal Secretariat, Phase 1, Shehu Shagari Way, Maitama, Abuja, not later than 12:00 noon Monday, 21 July, 2025.

(6.0)       OPENING OF EOI AND TECHNICAL BIDS

For Expression of Interest:
The EOI will be opened immediately after the deadline for submission at 12:00 noon, Monday, 23 June, 2025 in the OSGF’s conference hall, ground floor, Federal Secretariat Phase 1, Abuja

For Invitation to Tender:

Only the Technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 21 July, 2025, in the OSGF’s conference hall, ground floor, Federal Secretarial Phase I, Abuja, in the presence of the bidder or their representatives, while the Financial bids will be kept unopened.

(7.0) GENERAL INFORMATION
(i) Copy of evidence of payment should be included in the Technical submission;

(ii) No Company/Firm should bid for more than two (2) Lots;

(iii) Category 1C: Only Shortlisted firms will be invited at a later date for the collection of the Request for Proposal.

(iv) Category 1A & 2A, 1B & 2B: Only pre-qualified bidders from the Technical Evaluation will be invited at a later date for Financial Bid Opening, while the financial bids of unsuccessful bidders will be returned unopened.

(v) Late submission will be returned unopened

(vi) Bidders shall be responsible for all expenses incurred in the preparation of their Bids.

(vii) All prospective bidders/consultants are strongly advised to refer to the Standard Bidding Documents (SDBs) and Forms issued for detailed information on the requirements for bid preparation and evaluation criteria. Failure to comply with the provisions of the relevant SBD may lead to disqualification.

(viii) Bidders are advised to download the relevant forms for goods, works, and services from the Commission’s website (https://www.ncfrmi.gov.ng). These forms must be duly completed and submitted together with the bidding documents.

(ix) Failure to satisfactorily fulfil the conditions as requested above will result in the invalidation of such EOI/Tender.

(x) NCFRMI reserves the right to verify the authenticity of claims (s) made by any tendering company.

(xi) NCFRMI shall reserve the right to disqualify any submission based on unverifiable Information.

(xii) Please note that this exercise places no commitment on NCFRMI nor establishes any legal relationship whatsoever.

(xi) The NCFRMI is not bound to pre-qualify/shortlist any applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

SIGNED
HONOURABLE FEDERAL COMMISSIONER
NATIONAL COMMISSION FOR REFUGEES, MIGRANTS AND INTERNALLY DISPLACED PERSONS