DEADLINE: 31ST AUGUST, 2025
AFRICAN REINSURANCE CORPORATION
REQUEST FOR PROPOSAL FOR IMPLEMENTATION OF AN INTRANET-BASED ELECTRONIC CONTENT MANAGEMENT (ECM) AND SIGNATURE SYSTEM
1. INTRODUCTION
The African Reinsurance Corporation (“Africa Re” or “the Corporation”) is an international organisation with headquarters in Lagos, Nigeria, and with a dual commercial and developmental mandate focused on the African insurance sector. The mission of the Corporation is “the mission to foster the development of the insurance and reinsurance industry in Africa; to promote the growth of national, regional and sub-regional underwriting and retention capacities and to support African economic development.”
Africa Re has six regional offices: Casablanca (Morocco), Abidjan (Côte d’Ivoire), Nairobi (Kenya), Lagos (Nigeria), Cairo (Egypt) and Ebène (Mauritius). In addition, Africa Re wholly owns four operating subsidiaries, namely: Africa Re South Africa Limited (Johannesburg, South Africa), Sherborne Number Ten Investment Limited (Johannesburg, South Africa), Africa Retakaful Company (Cairo, Egypt) and
Africa Re Underwriting Agency Limited (Dubai International Financial Centre, United Arab Emirates).
The Corporation is an admitted reinsurer in Brazil and has contact offices in Addis Ababa (Ethiopia) and Khartoum (Sudan) with an additional Underwriting Representative Office in Kampala (Uganda).
Africa Re has a fully registered foundation (Africa Re Foundation) based in Ebène (Mauritius) that oversees all Corporate Social Responsibility initiatives.
The Corporation, created by a multilateral agreement in 1976, is owned by 42 member states of the African Union (AU), the African Development Bank (AfDB), 113 African insurance and reinsurance companies and three leading global insurance and reinsurance groups. The financial strength and credit rating of the Corporation is “A” by A.M. Best and “A-” by Standard & Poor’s.
2. PROJECT OBJECTIVES
The purpose of this tender is to solicit proposals from qualified service providers with expertise and experience in deploying robust electronic documents and records management systems with best in-class technology features and a unique value proposition for overall operational efficiency and effectiveness.
Africa Re seeks to automate its documents, records and business management processes. This will cover historical physical and electronic across all its business locations using market-leading electronic content management technologies, strategies, policies and standards under a privileged and secured access environment. The electronic documents are currently stored in different locations including network drives, business applications and other Microsoft tools such as One Drive, SharePoint and personal computers.
The proposed solution is also expected to support out of the box integration with Microsoft Suite (Office 365), Oracle E-Business Suite, SIC Reinsurance Administration System and other business applications. An integration to SMS gateways will also be considered. The proposed solution should be mobile platform compatible with downloadable mobile applications on the IOS and Android stores.
3. PROJECT SCOPE
The service provider will implement an intranet-based ECM system for the Corporation in line with pre-agreed requirement specifications. It shall assess the current state of the documents, records and business process management practices and propose a system that will facilitate the quality and efficient management of documents, records and related artefacts as a corporate asset for improved operational efficiency and effectives.
The proposal can be submitted by email or in hard copies or both. The proposals to be submitted as hard copies must be in a sealed envelope and marked as “Implementation of an Intranet-Based Electronic Content Management (ECM) and Signature System” while those to be submitted by email should have the subject read “Submission – Implementation of an Intranet-Based Electronic
Content Management (ECM) and Signature System”.
Proposals should be received by Africa Re no later than 31 August 2025.
Any proposal received by Africa Re after the submission deadline will not be considered.
Hard copies submission address:
The Chairman of the Tenders Committee
African Reinsurance Corporation
Plot 1679 Karimu Kotun Street Victoria Island PMB 12765 Lagos, Nigeria
Email submission address: tender@africa-re.com
