DEADLINE: 4TH AUGUST, 2025
ALEX EKWUEME FEDERAL UNIVERSITY
NDUFU ALIKE, EBONYI STATE
INVITATION TO TENDER FOR YEAR 2025 TETFUND SPECIAL INTERVENTION
(1.0) INTRODUCTION
The Alex Ekwueme Federal University Ndufu-Alike, Ebonyi State is a beneficiary of the Year 2025 TET Fund Special Intervention Project. Tertiary Education Trust Fund (TETFund)
(1.2) Accordingly, and in line with the provisions of the Public Procurement Act 2007, the University hereby invites interested and reputable Contractors/Suppliers with relevant experience and track record to submit Technical Bid for the projects listed below
(2) SCOPE OF WORK
- Procurement, Installation, Testing and Commissioning of ICT Equipment
- Procurement, Installation, Testing and Commissioning of Office Furniture
(3.0) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7.
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December 2024 with a minimum average annual turnover of N1B
(c) Evidence of Pension Clearance Certificate for the last three (3) years (this requirement is only applicable to bidders whose number of staff is 15 and above):
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50Million and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2024 or valid Certificate issued by Bureau of Public Procurement (BPP);
(g) Sworn Affidavit:· disclosing whether or not any officer of the relevant committees of the Alex Ekwueme Federal University Ndufu-Alike, Ebonyi State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars:
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter:
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- that the company does not have existing loans or financial liabilities with any bank, other financial institutions, or third party, as doubtful, non-performance, bad, or whose repayment portion has been outstanding for the last four (4) months
(h) Letter of Authorisation as the representative of the Original Equipment Manufacturer (OEM)
(i) Company’s Audited Account for the last three (3) years (2022, 2023, 2024);
(j) Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
(k) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.:
(l) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects:
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) indicating Lead Partner should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4.0) SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
Prospective bidders are to submit 3No Technical bids packaged in a sealed envelope addressed to: The Vice Chancellor Alex Ekwueme Federal University, Ndufu-Alike, Ebonyi State and clearly marked YEAR 2025 TETFUND SPECIAL INTERVENTION with Lot Number and Lot description. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box at the office of The Registrar not later than 12:00noon Monday, 4 August 2025.
(5.0) OPENING OF PRE-QUALIFICATION DOCUMENTS
The technical bids will be opened immediately after the deadline for submission at 12:00noon Monday, 4 August, 2024, in the Council Chamber of the University in the presence of bidders or their representatives.
(6.0) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an authorized official.
(b) Bids submitted after the deadline for submission would be returned unopened.
(c) All costs will be borne by the bidders.
(d) Only pre-qualified bidders will be invited at a later date for collection of tender documents.
(e) The University is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED
REGISTRAR
