Hadejia Jama’are River Basin Development Authority- Invitation To Participate In Technical And Financial Bidding For Various Projects In 2025 Appropriation (19 Lots)

DEADLINE: 18TH AUGUST, 2025
FEDERAL MINISTRY OF WATER RESOURCES
HADEJIA JAMA’ARE RIVER BASIN DEVELOPMENT AUTHORITY
PMB 3168, MAIDUGURI ROAD HOTORO, KANO
INVITATION TO PARTICIPATE IN TECHNICAL AND FINANCIAL BIDDING FOR VARIOUS PROJECTS IN 2025 APPROPRIATION

1.0 INTRODUCTION
1.1 Hadejia-Jama’are River Basin Development Authority is one of the Agencies under the Federal Ministry of Water Resources. The Authority is responsible for surface and underground water resources development for multipurpose use in Kano, Jigawa and Bauchi States.
1.2 In pursuance of the policy objectives of the present democratic Government, this Authority as part of its statutory mandate is undertaking various projects in the year 2025 within its area of operation or as assigned. Reputable and interested companies are therefore invited to tender for any of the following categories of works, Goods and Services:

2.0 INVITATION TO TENDER

3.0 ELIGIBILITY CRITERIA
3.1 FOR WORKS, GOODS AND SERVICES:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7.
b. Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years 2022, 2023, 2024 valid till 31st December, 2025 with Tax Identification Number (TIN).
c. Evidence of current Pension Compliance Certificate valid till 31st December, 2025 issued by the National Pension Commission (PENCOM) as the evidence of compliance with the Pension Reform Act 2004.
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025
e. Evidence of current National Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025
f. Evidence of Registration on the National Database of Federal Contractors, Consultant and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 issued by Bureau of Public Procurement (BPP)
g. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars with no any Director who has been convicted in any country for any criminal offence.
h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024
i. Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications and their experience in similar works (in case of construction: COREN, QSRBN, ARCON, CORBON etc.);
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Evidence of ownership of Equipment (receipt of purchase of the equipment as proof of ownership) or lease Agreement or access to lease of relevant construction equipment and their status (where applicable)
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

o. Bid Security: Any bidder who quoted above 300M must submit 2% bid security.
p. Evidence of Tender fees paid into Hadejia-Jama’are River Basin Development Authority TSA account, Bank Teller and Hadejia-Jama’are receipt must be presented prior to release of bids documents.
q. Evidence of Registration with relevant professional bodies, such as COREN, COMEG, ARCON, QSRBN, CORBON, etc. for Services.

4.0 COLLECTION OF TENDER DOCUMENTS
Interested companies shall on application collect and use Standard Bidding Documents for Technical and Financial submissions, from 12 noon Monday 07th July, 2025 from:
Office of the Head of Procurement,
Hadejia-Jama’are River Basin Development Authority,
Maiduguri Road, Hotoro, Kano.
Upon the presentation of evidence of payment of non-refundable tender fee of N10, 000.00k paid into the Authority’s TSA account.
All terms and conditions in the collected technical/Financial Documents MUST be strictly adhered to, please.

5.0 SUBMISSION OF TENDER DOCUMENTS
5.1 Completed Technical and Financial bids shall be submitted in One (1) hard copy in two different sealed envelopes and labeled “Technical Bid” and “Financial Bid” respectively with the Company name; Project Name and Lot No. indicated at the back and front of each envelopes. Both envelopes should be enclosed in a third envelope on which the Project category, Lot number and Company name clearly written and addressed to:
The Managing Director,
Hadejia-Jama’are River Basin Development Authority,
P.M.B. 3168, Maiduguri Road, Hotoro, Kano.

5.2 All Technical and Financial bid documents MUST be accompanied with duly signed submission letter by the bidders. And each Page of the financial bid documents MUST be signed.
5.3 All bidding documents submitted shall be subjected to Due diligence in accordance with the Public Procurement Act (PPA) 2007.

6.0 CLOSING DATE FOR SUBMISSION OF BID
6.1 The closing date for the submission of bids in respect of all projects is on or before 18th August, 2025 at 12:00 noon prompt. Any bid submitted after this date and time will be rejected.

7.0 OPENING OF BIDS
7.1 Bids shall be opened same day immediately after deadline of submission at Hadejia-Jama’are River Basin Development Authority Head office, Maiduguri Road, Hotoro, Kano.
7.2 Only firms whose Technical bids fulfill the minimum requirements would have their financial bids opened.
7.3 Non-Governmental Organizations (NGOs) and the general public are hereby invited to witness the bids opening.

8.0 PLEASE NOTE THAT
i. Certificates may be referred to the respective issuing Authority for verification and authentication.
ii. Bidders are not allowed to bid for more than two lots. For bidder that violate this rules the Authority reserves the right to reject any of the bids in excess of the maximum limit and only successful bidders will be invited for the next stage of the bidding process.
iii. Technical and Financial bids enclosed in a single envelope that will expose the Technical and financial bid at the same time of opening shall be disqualified.
iv. The Evaluation shall be strictly based on the requirements specified herein.
v. This announcement is published for information purposes only and does not constitute an offer by the Authority to transact with any party for the project, nor does it constitute a commitment or obligation on the part of the Authority to procure/concession services.
vi. The Authority will not be responsible for any costs or expense incurred by any interested party(ies) in connection with any response to this invitation and/or the preparation or submission in response to any inquiry.
vii. The Authority pledges fair and equal treatment of all participants but is not bound to short list any bidder and reserves the right to annul the selection Process at any time without incurring any liabilities and assigning any reasons thereof.
viii. Due diligence exercise shall be conducted to verify all the claims made by bidders.
ix. Further clarifications/enquiries on the advertisement should as the case may be direct to:
The Head of Procurement,
Hadejia-Jama’are River Basin Development Authority,
P.M.B. 3168, Maiduguri Road, Hotoro, Kano or call

SIGNED
Managing Director