DEADLINE: 21ST JULY, 2025
KWARA STATE UNIVERSITY (KWASU) MALETE
P.M.B 1530, ILORIN, KWARA STATE
EXPRESSION OF INTEREST (EOI) FOR ENGAGEMENT OF CONSORTIUM FOR PROPOSED YEAR 2025 TETFUND INTERVENTION PROJECTS
INTRODUCTION
1.1 Kwara State University, Malete intends to execute and complete its TETFUND Year 2025 Intervention Allocation, in order to create an atmosphere conducive for teaching, learning, research, and thus ensuring a likeable and functional University system for its community.
1.2 Interested, competent Consortium (Architect, Structural Engineer, Mechanical Engineer, Electrical Engineer and Quantity Surveyor) are invited to submit Expression of Interest for the project.
2. SCOPE OF SERVICES
CATEGORY A:
PHYSICAL INFRASTRUCTURAL INTERVENTION
- Lot 1: Proposed Upgrading of Health Centre Building
- Lot 2: Proposed upgrading of indoor Sport Hall Building
- Lot 3: Proposed Upgrading of Language Laboratory Building
- Lot 4: Proposed Upgrading of Female Hostel Building Block A & B
- Lot 5: Proposed Upgrading of Main Library Annex Building
CATEGORY B:
PHYSICAL MAINTENANCE INTERVENTION
- Lot 1: Proposed Renovation of Post Graduate School Building
- Lot 2: Proposed Renovation of Faculty of Education Building
3. ELIGIBILITY REQUIREMENTS
Interested and competent Consortium wishing to carry out services on the buildings should signify such intention; however, failure to fulfill any of the underlisted requirements will render the bid disqualified:
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 and CAC7. Business Name is also acceptable.
b. Evidence of Firm’s Income’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December 2025; with minimum average turnover of N20million.
c. Evidence of current Pension Clearance Certificate valid till 31st December 2025; (this requirement only applicable to bidders whose number of staff is 15 and above)
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2025; (this requirement only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50 million and above)
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.
g. Evidence of Firm’s current registration with relevant regulatory professional body such as COREN, QSBRN, ARCON etc.;
h. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the (Kwara State University, Malete, Kwara State) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
- that no Director has been convicted in any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matters;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition proceedings.
i. Company’s Audited Accounts for the last three (3) years – 2022, 2023, 2024;
j. Reference Letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facility for the execution of the project when needed,
k. Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRRBN, ARCON, etc.,
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, Job Completion Certificates and Photographs of the projects,
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided including amongst others the lead Partner (CAC, Tax Clearance, PENSION Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn affidavit are compulsory for each JV partner);
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letterhead Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. SUBMISSION OF EOI
Prospective firms are to submit two (2) bound of Expression of Interest (EoI) documents separated by divider and arranged as indicated above. The documents should be submitted in a sealed envelopes and addressed to The Vice-Chancellor, Office of the VC, Kwara State University, Malete and clearly marked with the project intervention name of the project. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the office of the Registrar, Kwara State University, Malete not later than 12:00 noon, Monday, 21st July 2025.
5. OPENING OF EOIs
The EoI will be opened immediately after the deadline for submission at 12:00 noon, Monday, 21st July 2025, in the Council Chamber of Kwara State University, Malete in the presence of bidders or their representatives. Please, ensure that you sign the Bid Submission Register in the office of the Registrar, Kwara State University (KWASU), Malete with the Secretary, Second floor, Administrative Building, KWASU, Malete. The University will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Ag. Director of Procurement on e-mail: mohammed.abubakar@kwasu.edu.ng
6. GENERAL INFORMATION
a. EoI must be in English Language and signed by an official authorised by the bidder;
b. EoI submitted after the deadline for submission would be returned un-opened;
c. All costs will be borne by the bidders;
d. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
e. Only shortlisted Firms will be invited at a later date for collection of Request for Proposals;
f. The Kwara State University, Malete is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
Signed
Dr. Kikelomo W. Sallee
Registrar
Kwara State University, Malete, Kwara State
