DEADLINE: 28TH JULY, 2025
NATIONAL HORTICULTURAL RESEARCH INSTITUTE (NIHORT)
FEDERAL MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT)
IDI-IISHIN, JERICHO RESERVATION AREA, P.M.B. 5432, IBADAN, OYO STATE, NIGERIA
INVITATION TO TENDER FOR YEAR 2024 CAPITAL APPROPRIATED PROJECTS
1.0 INTRODUCTION
National Horticultural Research Institute (NIHORT), Ibadan with the mandate to conduct research into genetic improvement, production, processing, storage, utilization and marketing of tropical fruits, vegetable, ornamentals, spices, other medicinal and aromatic plants of nutritional and economic importance.
In compliance with the provisions of the Public Procurement Act 2007, the Institute wishes to invite eligible Contractors and Service Providers/Consultants that possess the cognate experience and requisite technical and financial capacities to submit bids for the under listed Works and Goods (Constituency Projects).
2.0 PROJECT DESCRIPTION
A. WORKS: Construction of Works
B. GOODS: Procurement of Goods
CATEGORY A: WORKS
LOT NO. PROJECT TITLE OCBWKS/ITT/01 DESIGN AND CONSTRUCTION OF PROTOTYPE 50 STALLS CAPACITY RURAL MARKET FACILITY IN CHIMBI, GWADA AND DANDAUDU OCBWKS/ITT/02 RENOVATION OF EMIRS PALACES IN THE EMIRATE COUNCILS OF ZONE B, NIGER STATE OCBWKS/ITT/03 RENOVATION OF ITSU NUPI PALACE BIDA EMIRATE COUNCIL, NIGER EAST OCBWKS/ITT/04 DESIGN AND CONSTRUCTION OF PROTOTYPE 77 STALLS CAPACITY RURAL MARKET FACILITY IN MAIKUNKELE AND JAZU OCBWKS/ITT/05 RENOVATION OF SOME SELECTED SPORTS FACILITIES AND PROVISION OF BOAT FOR SHIRORO COMMUNITY
CATEGORY B: GOODS
LOT NO. PROJECT TITLE OCBGDS/ITT/01 PROVISION OF HOSPITAL EQUIPMENT AND APPLIANCES FOR PHC AND RURAL HOSPITALS IN MX, SULEJA AND KAGARA (LOTS A – C) OCBGDS/ITT/02 PROVISION OF UTILITY VEHICLES FOR DISTRICT VIGILANTES, SECURITY AND OTHERS ACROSS NIGER EAST SENATORIAL DISTRICT (LOTS A – C)
3.0 ELIGIBILITY REQUIREMENTS
Interested and competent Contractors wishing to carry out the project listed under the two (2) categories above are required to submit the following documents in the Technical Bids, which will be subject to verification:
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7.
b. Evidence of Company Tax Clearance Certificate for the last three (3) years (2022, 2023, 2024) valid till 31st December, 2025.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025.
f. Evidence of Registration on the National Database of Federal Contractors by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the National Horticultural Research Institute or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars.
- That no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
h. Company’s Audited Account for the last three (3) years (2022, 2023 and 2024);
i. Reference Letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facilities for execution of the project when needed.
j. Company’s Profile with the Curriculum Vitae of key staff to be deployed for the project including copies of their Academics/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs success executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. Only companies included in the National Automotive Design and Development Councils approve list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
o. For Joint Venture Partnership, Memorandum of Understanding (MOU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate (IRR) & Sworn Affidavit are compulsory for each JV partners.
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (preferably GSM No.) and valid e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorised officer of the firm.
4.0 COLLECTION OF TENDER DOCUMENTS (INVITATION TO TENDER)
Interested companies (for Goods and Works) are to collect the Standard Bidding Document (SBD) from Procurement Secretariat, First Floor, Admin Block II, National Horticultural Research Institute (NIHORT), Idi-Ishin, Jericho Reservation Area, Ibadan, Oyo State on evidence of payment of a non-refundable fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the National Horticultural Research Institute’s GIFMIS CODE as stated below:
PAYMENT CODE FOR THE TENDER FEES
All contractors are advised to proceed to the bank for payment of the tender fees through the GIFMIS Code. Please find below the details:
GIFMIS CODE: 1000288834
NAME: Tender Fees
ORGANIZATION: National Horticultural Research Institute
ACCOUNT: Tender Fee
FUND: Retained Internally Generated Revenue
REGION: Ibadan.
5.0 SUBMISSION OF TENDER DOCUMENTS (INVITATION TO TENDER)
Prospective Bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the Technical and Financial Bids with softcopy of Financial Bids only in MS Excel format (saved on a USB Flash), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to THE EXECUTIVE DIRECTOR, NATIONAL HORTICULTURAL RESEARCH INSTITUTE, IDI-IISHIN, JERICHO RESERVATION AREA, IBADAN, OYO STATE; and clearly marked with the Name of the Project and the Lot Number. Furthermore, the reverse of each sealed envelope should have the name and address of the Bidder and drop in the designated Tender Box at Administrative Block II, National Horticultural Research Institute, Idi-Ishin, Jericho Reservation Area, Ibadan, Oyo State Nigeria not later than 12:00 noon on Monday, 28th July, 2025. Late submission shall be returned un-opened.
5.1 OPENING OF TECHNICAL BIDS (INVITATION TO TENDER)
The technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 28th July, 2025 in the Auditorium of the Institute in the presence of bidders or their representatives.
Bidders should please ensure to sign the Bid Submission Register at Procurement Unit Secretariat, Administrative Block II, National Horticultural Research Institute, Idi-Ishin, Jericho Reservation Area, Ibadan, Oyo State as the Institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement on nihoriprocurementunit@yahoo.com
6.0 GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder.
b. Bids submitted after the deadline for submission would be returned un-opened.
c. Applicants should not bid for more than two (2) Lots (violation is automatic disqualification).
d. All costs will be borne by the bidders.
e. Failure to comply with any of the above requirements will form the basis for the disqualification of the bidders.
f. Only prequalified bidders at technical evaluation will be invited at a later date for financial bid opening while the financial bids of unsuccessful bidders will be returned un-opened.
g. NIHORT is not bound to pre-qualify any applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of Public Procurement Act 2007.
Signed:
Executive Director/CEO
NIHORT, Ibadan
