National Institute For Sports (NIS)- Invitation To Tender/Expression Of Interest For Projects Execution (31 Lots)

DEADLINE: 21ST & 28TH JULY, 2025
NATIONAL INSTITUTE FOR SPORTS (NIS)
NATIONAL STADIUM, SURULERE, P.O. BOX 145 LAGOS
INVITATION TO TENDER/EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

1.0 INTRODUCTION
The National Institute for Sports (NIS) hereby invites reputable, competent and registered Contractors/Suppliers/Companies/Consultancy Firms with relevant experience and good track records to tender/submit expression of interest in respect of her 2025 prioritized projects and the execution of its Zonal Intervention/Constituency Projects in line with the Federal Government Bureau of Public Procurement Guidelines in the following areas:

2.0 PROJECT DESCRIPTIONS

CATEGORY A: GOODS

CATEGORY B: WORKS

CATEGORY C – CONSULTANCY SERVICES (CONSTITUENCY PROJECTS)

3.0 ELIGIBILITY REQUIREMENTS
Interested and competent Contractors, Suppliers and Consultants wishing to carry out any of the projects listed under the above three (3) categories are required to submit the following documents in their technical bids/EOI to be eligible.
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC_ or CAC_ and CAC_, Business Name is also acceptable for Consultancy Services;
b. Evidence of Company’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name for Consultancy Services only) for the last three (3) years 2022, 2023, 2024 valid till 31st December, 2025 with a minimum Average Annual Turnover of N50 million for all the categories of projects;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of Staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of Staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by Bureau of Public Procurement (BPP);
g. Sworn Affidavit:

• disclosing whether or not any Officer of the relevant Committees of the National Institute for Sports is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Partner/Director has been convicted in any Country for any criminal offences, related to fraudulent or corrupt practices or criminal mis-representation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of winding-up petition or proceedings, insolvency or bankruptcy;
• that the Company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 and 2024 duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional Certificates such as COREN, QSRBN, ARCON, CORBOR etc;
k. Verifiable documentary evidence of at least three (3) similar works executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the Projects
l. Works: List of Plants/Equipment with proof of Ownership/Lease of Agreement;
m. For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
n. ICT Jobs: Evidence of current license/accreditation with Computer Professionals Registration Council of Nigeria (CPN) and National Information Technology Development Agency (NITDA);
o. Company’s valid training license/certificate issued by Centre for Management Development (CMD) for Consultancy Services (Training);
p. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, TCC, PENCOM Certificate, ITF Certificate, NSITF Certificate, IRR and Sworn Affidavit) are compulsory for each JV Partner and;
q. Only Companies included in the National Automotive Design and Development Councils approved list of Local Manufacturers of Vehicles or their authorized representatives should bid for the vehicle;
r. All documents for submission must be transmitted with a covering/forwarding letter under the Company/Firm’s letterhead paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably Phone No.), and e-mail address. The letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Firm.

4.0 COLLECTION OF BIDS DOCUMENTS (GOODS AND WORKS)
Interested Companies (for Goods and Works) are to collect the Standard Bidding Document (SBD) from the Procurement Unit of the Institute between 10:0am–4:00pm (Monday–Friday except Public Holiday) on evidence of payment of non-refundable fee of Ten Thousand Naira (N10,000.00) per Lot, paid into the Nigeria Institute for Sport (NIS) REMITA account in any reputable Commercial Bank in Nigeria.

5.0 SUBMISSION OF TENDER DOCUMENTS (GOODS AND WORKS)
Prospective bidders are to submit bid for any of the Lot desired, two (2) hard copies (original and photocopies) each of the Technical and Financial Bids with softcopy of financial bid only in Ms-Excel Format (saved on USB Flash), packaged separately in sealed envelopes and clearly marked as “Technical Bid” or Financial Bid”. Thereafter, put the two (2) sealed envelopes together in a bigger sealed envelope addressed: The Director General, National Institute for Sports, National Stadium, Surulere, Lagos and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and deposited in the Tender Box in the Procurement Unit not later than 12:00noon on Monday 21st July 2025. Late bids shall be returned un-opened.

6.0 SUBMISSION OF EXPRESSION OF INTEREST (EOI) – CONSULTANCY SERVICES
Interested Firms are to submit two (2) bound of Expression of Interest (EOI) separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as stated above and clearly marked with the name and Lot no. of the Project should be submitted not later than 12noon on Monday, 28th July 2025 at the designated Tender Box located in the Institute. Please ensure that you sign the Bid Submission Register at the Procurement Unit, as the Institute will not be held liable for any misplaced or wrongful submission of bids. For further enquiries, please contact the Procurement Unit on email wuyepjj70@yahoo.com and phone numbers: 08185794829 and 08082868201.

7.0 OPENING OF EOI AND TECHNICAL BIDS
The EOI and Technical Bids shall be opened immediately on the deadline for submission at 12:00noon on Monday, 28th July 2025 in the presence of bidders/representatives, Civil Society Organizations (CSOs) in areas of Anti-Corruption and Transparency and other relevant statutory bodies at Sir Dr. Awoture Eleyae Conference Hall, National Institute for Sports (NIS), Lagos while the Financial Bids will be kept un-opened.

8.0 GENERAL INFORMATION
a. Bids and Expression of Interest (EOI) must be in English Language and signed by an official authorized by the bidder;
b. Bids and Expression of Interest (EOI) submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than one (1) Lot;
d. All costs will be borne by the bidders;
Goods and Works: Only Pre-qualified Bidders of Technical Evaluation will be invited at later date for Financial Bids Opening while the bids of unsuccessful bidders will be returned un-opened;
e. Bidders who have fraudulent record at the Institute and history of poor performance, abandonment, termination and prolonged contract execution period arising from dilatory conduct of the Contractor need not apply;
f. All bidding documents submitted will be subjected to Due Diligence (registration with CAC, Tax Clearance Certificates etc) checks in accordance with Public Procurement Act (PPA) 2007;
g. Submission of EOI/Technical bids/Financial bids to the Institute is neither a commitment nor an obligation to award any contract to any Contractor or Service Provider;
h. The evaluation of the received documents shall be strictly based on the requirement specified in this invitation to tender;
i. The submitted bids should be orderly and well paginated with table of contents particularly Technical bids, any bid that are not in order shall not be accepted;
j. Consultancy Services: Only shortlisted Firms, EOI evaluation will be invited at later date for collection of Request for Proposals;
k. The Technical Bids will be opened in the present of invited CSO, in areas of Anti-Corruption and Transparency, Professional Bodies and other relevant statutory bodies and will be covered by video recording, invitation link will be sent to bidder who chooses to join the bid opening on-line.
l. The implementation of the advertised project is subject to availability of fund;
m. The National Institute for Sports is not bound to pre-qualify any bidder and receives the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

Signed
Secretary
For: Management/Tender’s Board