Finaquest Integrated Resources Limited- Request For Quotation For Venue-Based Communication, Media And Event Execution

DEADLINE: 9TH AUGUST, 2025
FINAQUEST INTEGRATED RESOURCES LIMITED
REQUEST FOR QUOTATION: VENUE-BASED COMMUNICATION, MEDIA AND EVENT EXECUTION
TERMS OF REFERENCE (TOR)
PROJECT TITLE: VENUE-BASED COMMUNICATION, MEDIA, AND EVENT EXECUTION SUPPORT FOR THE MARKET-ORIENTED, AFFORDABLE, AND QUALITY MATERNAL AND INFANT/CHILD HEALTH INTERVENTION EVENTS IN 22 STATES

This ToR is to procure a qualified and experienced service provider capable of delivering a comprehensive and high-impact support package across multiple states.

1. Objective
The primary objective is to procure a single, highly competent service provider (or a consortium) to design and execute a tailored, high-impact communication, media, and event support package for the MAMiI Activation Events, ensuring seamless, professional, and locally resonant execution in each designated state.

2. Target Locations and Venues:
The services are required for events to be held at the following locations:

3. Scope of Work
The selected service provider will be responsible for the end-to-end delivery of the following services for each of the four state events. The execution must be tailored to the specific context of each location.

3.1 Strategic Media Engagement and Coverage

• Develop and execute a state-specific media engagement plan, identifying key national and local media outlets for targeted engagement (e.g., NTA Ilorin, Radio Kwara, The Herald for Kwara; Nasarawa Broadcasting Service and FCT-based correspondents for Nasarawa; ABC Yola and Gotel Communications for Adamawa; AKBC and prominent private stations for Akwa Ibom, etc.)
• Draft and disseminate professional press kits, media advisories, and press releases.
• Secure and facilitate confirmed media coverage (print, broadcast, online) before, during, and after each event.
• Schedule and manage on-site interviews for designated stakeholders with national and local journalists.

3.2 Live Streaming and Technical Production

• Provide a broadcast-quality, multi-camera setup for the live broadcast of all key sessions over five consecutive days.
• Ensure seamless platform integration and management for streams on YouTube, Facebook Live, and X (formerly Twitter) Spaces, with professional branding overlays.
• Guarantee uninterrupted streaming through robust, redundant internet connectivity (e.g., dedicated fibre, bonded cellular backup).
• Record all streamed content locally in high HD or 4k as primary backup.

3.3 Comprehensive Event Documentation

• Professional Photography: Deploy photographers to capture a minimum of 50 high-resolution, edited images per day, covering all aspects of the event.
• Cinematic Videography: Provide a professional video crew to capture footage for a final event recap video. This includes interviews, b-roll, and session highlights.
• Drone Operation: Conduct licensed and safe drone operation to capture aerial footage of the venue, surrounding terrain, crowds, and group photos, providing a unique visual perspective for each state’s context.
• Field Documentation: Deploy a mobile team to conduct shoots at pre-selected community and health facility levels to capture human-interest stories and contextual footage relevant to the MAMiI intervention.

3.4 Branding and Visual Production

• Conduct a technical site survey of each venue to map out branding opportunities.
• Design, produce, and install turnkey event branding that strictly adheres to MAMiI national brand guidelines. This includes stage backdrops, podium branding, pull-up banners, outdoor signage, and directional signs.
• Provide on-site capacity for rapid printing of materials such as name tags and updated agendas.

3.5 Commemorative Plaque Fabrication and Installation

• Design, fabricate, and install one (1) high-quality MAMiI activation plaque per state.
• Materials must be premium (e.g., polished granite, brass, or superior acrylic). Design proofs must be submitted for approval prior to fabrication.
• Coordinate for the ceremonial readiness and unveiling of the plaque.

3.6 Conference Material

• Produce and supply 150 units of premium, branded notepads and pens for participants at each of the four venues.

3.7 Audio Visual (AV) & Staging Enhancement

• Install and manage a professional Public Address (PA) system with backup, including multiple microphones (lapel, handheld, podium).
• Set up supplementary high-lumen projectors and/or large LED screens as required by the hall layout to ensure optimal visibility for all attendees.
• Provide an on-site AV technician to manage all audio-visual elements and provide support for clean audio recording of all sessions for archival and transcription purposes.

4. Key Deliverables and Outputs
The following are the minimum expected outputs per venue:

• A fully branded and technically prepared venue prior to the start of Day 1.
• A secure digital folder, updated daily with a curated selection of high-quality photos and short video clips for immediate use.
• One (1) professionally edited, 3–4-minute cinematic video recap.
• A complete gallery of all high-resolution, edited photographs (minimum 50 per day).
• A comprehensive media coverage report including links and clippings, verifying placement in at least one (1) national and two (2) prominent local media channels.
• Photographic and video evidence of the successfully installed and unveiled MAMiI plaque.
• A final technical report detailing the execution, challenges, solutions, and feedback for the activation.

5. Duration and Timeline

• The duration of service per venue is five (5) consecutive days. This period is inclusive of one day for setup and one day for teardown.
• The activations of each state will occur sequentially on dates to be communicated.

6. Requirements
Bidders must meet the following criteria to be considered:

• Be a legally registered entity in Nigeria with the Corporate Affairs Commission (CAC).
• Provide a valid Tax Clearance Certificate.
• Demonstrate a minimum of five (5) years of proven experience in providing similar large-scale event management, media, and communication services.
• Provide a portfolio of at least three (3) similar projects undertaken for government, international organizations, or major corporate clients.
• Demonstrate clear capacity and logistical infrastructure to operate effectively in the specified project states (Kwara, Nasarawa, Adamawa, and Akwa Ibom).

7. Submission Requirements
Interested service providers are required to submit the following:
1. Technical Proposal: A detailed proposal (max 15 pages) outlining:

• Understanding of the ToR.
• A clear methodology and work plan.
• A location-specific strategy detailing the approach for each state.
• Company profile with a portfolio of relevant past projects.
• CVs of key personnel who will be assigned to the project.

2. Financial Proposal: A detailed, itemized budget in Nigerian Naira (NGN), providing a cost breakdown per venue and a consolidated total cost. The budget must be inclusive of all taxes (including WHT).
3. Corporate Documents: Copies of CAC registration, Tax Clearance Certificate.

Interested firms are required to submit their proposal to jelil.olaiya@finaquestconsulting.com not later than two (2) days from the date of publication. All enquiries should be directed to the same email address.

Note:
Kindly submit all hardcopy of your proposals to:
FINAQUEST INTEGRATED RESOURCES LIMITED
Flat 1, Plot 3680, Erie Crescent, Off Nile Street, Maitama District, Abuja