National Horticultural Research Institute- Invitation To Tender For The Execution Of 2025 Appropriation

DEADLINE: 8TH SEPTEMBER, 2025
NATIONAL HORTICULTURAL RESEARCH INSTITUTE
IDI-ISHIN, JERICO RESERVATION AREA,
P.M.B. 5432, IBADAN, OYO STATE, NIGERIA
INVITATION TO TENDER FOR THE EXECUTION OF 2025 APPROPRIATION

1.0 INTRODUCTION
The Federal Government of Nigeria has allocated funds to the National Horticultural Research Institute, Ibadan, Oyo State, Nigeria in the 2025 Appropriation Act for the execution of projects towards achieving the mandate of the Institute.

In compliance with the provisions of the Public Procurement Act 2007, the Institute invites interested and eligible Contractors with relevant proven competence and experience to participate in the bidding process of the following Projects:

2.0 SCOPE OF WORKS
CATEGORY A: GOODS

LOT NO. PROJECT TITLE

3.0 ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the under-listed requirements to be eligible in this procurement:
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) including Form CAC2 and CAC7.
b. Evidence of Company Tax Clearance Certificate for the last three (3) years (2022, 2023, 2024) valid till 31st December, 2025.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025.
f. Evidence of Registration on the National Database of Federal Contractors by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP;
g. Sworn Affidavit:

• Disclosing whether or not any officer of the relevant committees of the National Horticultural Research Institute or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars.
• That no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

h. Company’s Audited Account for the last three (3) years (2022, 2023 and 2024);
i. Reference Letter from a reputable Commercial Bank in Nigeria indicating willingness to provide credit facilities for execution of the project when needed.
j. Company’s Profile with the Curriculum Vitae of key staff to be deployed for the project including copies of their Academics/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs success executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. Only companies included in the National Automotive Design and Development Councils approve list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
o. For Joint Venture Partnership, Memorandum of Understanding (MOU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate (IRR) & Sworn Affidavit are compulsory for each JV partners.

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (preferably GSM No.) and valid e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorised officer of the firm.

4.0 COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from Procurement Secretariat, First Floor, Admin Block II, National Horticultural Research Institute (NIHORT), Idi-Ishin, Jericho Reservation Area, Ibadan, Oyo State between 08:00am and 04:00pm daily upon the payment of non-refundable fee of N10,000.00 (Ten Thousand Naira) only, to National Horticultural Research Institute’s GIFMIS CODE as stated below:

PAYMENT CODE FOR THE TENDER FEES
All contractors are advised to proceed to the bank for payment of the tender fees through the GIFMIS Code. Please find below the details:
GIFMIS CODE: 1000288834
NAME: Tender Fees
ORANIZATION: National Horticultural Research Institute
ACCOUNT: Tender Fee
FUND: Retained Internally Generated Revenue
REGION: Ibadan.

5.0 SUBMISSION OF TENDER DOCUMENTS
Prospective Bidders are to submit two (2) hard copies each of the Technical and Financial Bids with softcopy of Financial Bids only in MS Excel format (saved on a USB Flash), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to THE EXECUTIVE DIRECTOR, NATIONAL HORTICULTURAL RESEARCH INSTITUTE, IDI-ISHIN, JERICO RESERVATION AREA, IBADAN, OYO STATE, and clearly marked with the Name of the Project and the Lot Number. Furthermore, the reverse of each sealed envelope should have the name and address of the Bidder and drop in the designated Tender Box at Administrative Block II, National Horticultural Research Institute, Idi-Ishin, Jericho Reservation Area, Ibadan, Oyo State Nigeria not later than 12:00 noon on Monday, 8th September, 2025. Late submission shall be returned un-opened.

6.0 OPENING OF TECHNICAL BIDS
The technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 8th September, 2025 in the Auditorium of the Institute in the presence of bidders or their representatives. Bidders should please ensure to sign the Bid Submission Register at Procurement Unit Secretariat, Administrative Block II, National Horticultural Research Institute, Idi-Ishin, Jericho Reservation Area, Ibadan, Oyo State as the Institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement on nihortprocurementunit@yahoo.com

7.0 GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder.
b. Bids submitted after the deadline for submission would be returned un-opened.
c. All costs will be borne by the bidders.
d. Failure to comply with any of the above requirements will form the basis for the disqualification of the bidders.
e. Only prequalified bidders at technical evaluation will be invited at a later date for financial bid opening while the financial bids of unsuccessful bidders will be returned un-opened.
f. NIHORT is not bound to pre-qualify any applicant and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of Public Procurement Act 2007.

Signed:
Executive Director/CEO
NIHORT, Ibadan