University Of Jos- Invitation To Tender For The Procurement, Installation, Testing And Commissioning Of Office And Classrooms Furniture And Equipment

DEADLINE: 19TH AUGUST, 2025
UNIVERSITY OF JOS
INVITATION TO TENDER FOR THE PROCUREMENT, INSTALLATION, TESTING AND COMMISSIONING OF OFFICE AND CLASSROOMS FURNITURE AND EQUIPMENT FOR THE FACULTY OF COMPUTING, BAUCHI ROAD CAMPUS, UNIVERSITY OF JOS TO BE FUNDED UNDER THE YEAR 2025 TERTIARY EDUCATION TRUST FUND (TETFUND) ZONAL INTERVENTION

1.0 PRELIMINARY
In compliance with the provisions of the Public Procurement Act 2007, the University of Jos, Nigeria intends to execute its project under the year 2025 TETFund and invites interested and competent Contractors/Suppliers are therefore invited to submit both Technical and Financial bids in respect of the procurement.

2.0 SCOPE OF WORK/DESCRIPTION OF PROJECTS

This is comprised of procurement, installation, testing and commissioning of the office furniture and equipment, computer tables, chairs and classrooms furniture at the various offices, lecture halls and computer laboratories of the Faculty of Computing, at Bauchi Road Campus.

3.0 ELIGIBILITY REQUIREMENTS
Prospective Applicants should submit the following documents for pre-qualification:

a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC_1, or CAC_2, and CAC_3.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 10 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose annual turnover is N50m and above).
e. Evidence of National Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Internally Generated Revenue (IGR) expiration date 31st December, 2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the University of Jos, Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars,
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter,
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings,
• that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performing, bad or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years – 2022, 2023 & 2024.
i. Minimum average Annual Turnover of N200,000,000.00
j. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.
k. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic qualifications.
l. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years, including Letters of Awards, Validation Certificates, Job Completion Certificates and Photographs of the projects.
m. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC), Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavits are compulsory for each JV partner.

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

4.0 COLLECTION OF STANDARD BIDDING DOCUMENTS
The Standard bidding document are to be collected by all interested bidders in the Procurement Office, Room 4, Third Floor, Senate and Administrative Building, Naraguta Campus, University of Jos on the presentation of receipt of payment of non-refundable processing fee of N20,000.00.

PAYMENT PROCEDURE
i. Generate Remita Retrieval Reference (RRR) number online in favour of University of Jos via www.remita.net and ensure you select “TENDER FEES” for Name of Service/Purpose. Visit any Commercial Bank with the RRR form for payment. Submit the print out receipt of payment at the Bursary Department for confirmation.

5.0 SUBMISSION OF THE BIDDING DOCUMENTS
Both Technical and Financial Bid with evidence of payment of non-refundable fee of N20,000.00 confirmed by Bursary Department of the University should be spiral bound each with table of contents and page numbering in the order of the requirements listed above for Technical bid and packaged in an separate envelope and should be clearly marked “Technical and Financial bid”. State the project Title and the two envelope should be put in a bigger envelope and should clearly marked “Technical Or Financial bid”…State the project Title …” at the top left corner of the envelope with the company’s name written on reverse side of the envelope.

All submissions are to be addressed to the Head, Procurement Unit, University of Jos and dropped in the Tenders Box that will be at the Procurement Unit, Room 4, Third Floor, Senate and Administrative Building, Naraguta Campus, University of Jos, not later than 11:00am of Tuesday, 19th August, 2025.

6.0 OPENING OF TECHNICAL/EOI DOCUMENTS
Only the technical bids shall be opened immediately after the deadline for submission at 11:00am of Tuesday, 19th August, 2025, at the Procurement Unit Conference Room. Only the technical bids shall be opened immediately after the deadline for submission at 11:00am of Tuesday, 19th August, 2025, at the Procurement Unit Conference Room. While the financial bids will be kept un-opened. For inquiries, please email procurement.unijos@gmail.com

7.0 PLEASE NOTE
i. More details of the scope of works/supplies are as provided in the Bidding document/the Bill of Quantities.
ii. Original documents on any aspect of a contractor’s submission may be requested for sighting during and/or after the opening session.
iii. Documents shall be verified, and violators disqualified and reported to investigating authority(ies);
iv. All submission shall be in line with requirements and instructions provided above, failure to do so will lead to outright disqualification;
v. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
vi. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
vii. The University of Jos, Nigeria is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed
Mrs Nanzok Bukata
Ag. Head Procurement/Secretary Tenders Board