DEADLINE: 29TH SEPTEMBER, 2025
FEDERAL MEDICAL CENTRE, HONG
P. M. B 1007, HONG, ADAMAWA STATE
INVITATION TO TENDER FOR 2025 MAIN CAPITAL PROJECTS
1.0 INTRODUCTION:
1.1 The management of the Federal Medical Centre Hong, intends to undertake the procurement of various Works and Goods under the 2025 Capital Appropriation.
1.2 They therefore invites interested, competent and reputable contractors and suppliers with relevant experience to apply for this Invitation to Tender Exercise; and submit the required information as well as comply with all other prerequisites for Tendering and qualified suppliers to participate in the establishment of Frame Work Agreement for the provision of goods over a period of 2years, the Frame Work Agreement shall cover the supply of LOT 5 to LOT 10 as listed below. The Agreement will not guarantee specific quantity of orders but will set terms, conditions and ceiling prices for call-offs/purchase orders as needs arise.
2.0 SCOPE OF WORK/SUPPLIES
The scope of works and supply for the projects earmarked for execution are as contained in the various Standard Bidding Documents (SBDs) and Bills of Quantities (BOQ)/BEME prepared by the Centre. The summary of the projects are as follows:
2.1 CATEGORY A: WORKS
Interested Contractors /Suppliers are invited to submit Technical and Financial Bids for the following Projects,
LOT: PROJECT DESCRIPTION
1. REROOFING AND RENOVATION OF CHILD FRIENDLY CENTRE
2. CONSTRUCTION AND PROVISION OF PHARMACY ENGINEERING COMPLEX AND STORE
3. RENOVATION OF OLD WARDS A,B,C &D
2.2 CATEGORY B: GOODS
LOT: PROJECT DESCRIPTION
4. PURCHASE OF MOTOR VEHICLES
(Vendors must be listed on the accredited list of suppliers by the NATIONAL AUTOMOTIVE DESIGN AND DEVELOPMENT COUNCIL)
5. PURCHASE OF OFFICE EQUIPMENT
6. PURCHASE PLANT GENERATOR FUEL (DIESEL)
7. PURCHASE OF MOTOR VEHICLE FUEL (PMS)
8. PURCHASE OF LABORATORY CONSUMABLES AND EQUIPMENT
9. PURCHASE OF DRUGS
10. PURCHASE OF MEDICAL EQUIPMENT
3.0 ELIGIBILITY REQUIREMENT
Interested and Competent Contractors and Suppliers wishing to carry out any of the Projects under the above two (2) categories are required to submit the following documents in their Technical Bids:
1. Evidence of registration with Corporate Affairs Commission (CAC) by Inclusion of Certificate of Incorporation and Article of Association.
2. Verifiable evidence of Company profile and technical qualification of key personnel with registration with relevant professional bodies.
3. Evidence of current Tax Clearance Certificate for the last three (3) Years valid till 31st December, 2025. Corresponding with the declared annual turnovers by inclusion of photocopy.
4. Evidence of current Social Security Contribution (NSITF), valid till December 2025.
5. Evidence of compliance with the Pensions Reform Act 2004 by inclusion of compliance letter from the National Pension Commission, valid till December 2025.
6. Evidence of compliance with the Industrial Training Fund Amendment Act, 2011 by inclusion of compliance letter from the Industrial Training Fund valid till December 2025.
7. Company’s Audited Accounts for the last three (3) years (2022,2023,2024)
8. Evidence of Financial Capability/ reference letter from a reputable Bank (including demonstration of having liquidity and /or evidence of access to or availability of confirmed credit facilities for the execution of the project when needed).
9. A sworn affidavit confirming that the company is not in receivership, insolvent or bankrupt and none of its directors was ever convicted by any court of law also disclosing weather or not any officer of relevant committees of the Procuring Entity or Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and confirm that all information presented in its bid are true and correct in all particulars.
10. Verifiable evidence of registration on National Database of Federal Contractors, consultants and service Providers by submission of Interim Registration Report (IRR) expiring on 1/1/2026 or valid Certificate issued by Bureau of Public Procurement (BPP) data base of contractors.
11. All document for submission must be transmitted with a covering letter under the Company’s letter head paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (GSM NO.) and email address. The Letterhead paper must bear the names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the Authorized officer of the firm.
12. For joint Ventures/Partnership, Memorandum of Understanding (MoU) should be provided (all the eligibility requirements are compulsory for each JV partner).
13. Evidence of authorisation/representation letters issued by the Original Equipment Manufacturers (OEMs) and provide requisite guarantees and after sales services for the operation of the motor vehicle.
14. Evidence that health commodities shall be procured from the original equipment manufacturers (OEMs) listed in the approved policy for procurement of Health and Medical Equipment directly or via their authorise representatives including Installation, Operations, Training, Maintenance and warranty.
NOTE: that all documents/information required must be paginated, submitted in the Sequence/Order as listed in 1-12
4.0 COLLECTION OF TENDER DOCUMENTS
Interested Bidders should collect the Standard Bidding Documents (SBD) from 15th Sept 2025 upon presentation of evidence of payment of Tender Fee of ₦10,000 (Ten Thousand Naira)only per Lot through REMITTA platform in favour of Federal Medical Centre Hong from :
The Office of the Head Procurement
Federal Medical Centre Hong
P.M.B 1007, Hong Local Govt.
Adamawa State.
For further enquiries, please contact the above address between the hours of 11:00am and 3:00pm, Monday – Friday
5.0 SUBMISSION OF TENDER
Completed Two (2) copies of each Technical and Financial bids should be submitted in Two (2) different sealed envelopes labelled “Technical Bid” and “Financial Bid” respectively. The two (2) envelopes should be enclosed in a larger envelope and marked “Contract for …………..LOT…..At the lefthand corner of the envelope and addressed to the Medical Director, Federal Medical Centre P. M. B. 1007 Hong, Adamawa State, not later than 10:00am on Thursday 29th Sept 2025. The sealed envelopes should be deposited in tamper proof box provided in the Seminar Room, FMCH. Late submission of bids shall not be accepted please.
6.0 OPENING OF BID
Bids will be opened immediately after closing of submission on the same day at the Seminar room in the presence of the Bidders or their representatives, Please ensure that you sign the Bid Submission Register in the Head of Procurement Office, as the Hospital would not be held liable for misplaced or wrongly submitted bids.
7.0 IMPORTANT INFORMATION
i. Document submitted must be listed in a table of content according to the Prequalification Criteria. Any company that does not comply with this method of arrangement will be disqualified.
ii. The standard Bidding Document purchased must be filled and submitted with the company profile. Any criteria stated in the Standard Bidding Document will be considered as part of prequalification criteria.
iii. Financial bid from contractors who meet the above technical requirements shall be opened on the bid opening date for consideration.
iv. Certificate may be referred to the respective issuing authorities for verification and authentication.
v. Bidders are advised to make their submission in line with this advertisement and other requirement contained in the standard bidding documents.
vi. Technical and Financial Bids enclosed in one single envelope that will expose the technical and financial bid the same time of opening shall be disqualified.
vii. Contractors currently engaged on projects whose completion period has been overrun need not to apply.
viii. Failure to comply with the above requirements and content of the standard bidding would be automatically result in disqualification
ix. This advertisement is published for information purpose, and should not be construed as a commitment or obligation on the part of FMC, Hong to award these contracts.
x. The financial bid must include the soft copy of the priced BOQ in Excel format copied into a CD. A bid submitted without the soft copy will be disqualified.
xi. The Federal Medical Centre, Hong is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
8.0 PLEASE NOTE:
The execution of these projects will depend on the release of funds by the appropriate funding agency. FMCH will not be liable if there is any delay in the release of funds.
Signed:
Prof. Y. W. Nyandaïti
Medical Director
Federal Medical Centre Hong
