DEADLINE: 29TH SEPTEMBER, 2025
JHPIEGO CORPORATION
PRE-QUALIFICATION OF VENDORS FOR HOSPITALITY SERVICES

BACKGROUND.
JHPIEGO CORPORATION, an affiliate of John Hopkins University, is an international non-profit, nongovernmental organization that works to improve the health of women and families throughout the world.

Jhpiego Corporation seeks reputable vendors to provide hospitality services in the 36 states of Nigeria and the Federal Capital Territory (including hospitality providers in Local Government Areas).

The vendors should provide the most competitive fixed (NGO) rates for their services that will be valid for at least six (6) months, but preferably twelve (12) months where possible. Interested vendors are encouraged to read the entire document to ensure that they have a clear understanding of Jhpiego requirements before submitting a bid.

1. Hospitality Services Required:

  • Room rate bed only
  • Room rate (bed and breakfast)
  • Conference tea break (AM & packed PM)
  • Buffet lunch rate (various options where applicable)
  • Packed lunch rate (various options where applicable)
  • Buffet dinner rate (various options where applicable)
  • Packed dinner rate (various options where applicable)
  • Meeting/conference hall rate (please quote for different hall capacities)
  • Service charge (please state what this covers)
  • List all other complimentary facilities available. E.g., Swimming pool, internet facilities, business center, gym, spa facilities
  • Airport drop-off and pick-up services

2. Quotation should include the following:

  • Vendor MUST quote separately for room rate with breakfast, and/or without breakfast
  • Quote must be valid for at least six (6) months, but preferably twelve (12) months where possible.
  • Payment terms if different (preferably Net 30 days).

3. Eligibility
All applicants should provide the following:

  • Certificate of registration/incorporation, memorandum and articles of association, and valid Tax Identification Number (TIN). This requirement is for new vendors only. Existing vendors in our database do not need to resubmit, except where documentation was updated recently.
  • Vendor must be a licensed/authorized vendor for services to be rendered (please provide supporting documentation).
  • Company profile (briefly reflecting the core competencies, and key management personnel and clearly stating the physical verifiable office address, mobile number, and e-mail address).
  • Proof of or license to offer required services as given by the appropriate regulatory body (if applicable).
  • Minimum of three (3) reputable references active within the last three years from clients/organizations
  • Note that applicable government taxes will be deducted before making payments

4. Submission of bids:
All bids should be submitted via email with the subject of the email clearly stating “Hospitality Services” to: nigeria.bids@jhpiego.org

5. Communication:
Please direct all communications via e-mail to nigeria.bids@jhpiego.org

6. Closing date:
The closing date for the submission of bids is at 4 pm WAT on 29th September 2025

PLEASE NOTE: NO PHONE CALLS OR PERSONAL EMAIL ENQUIRIES. USE ONLY THE EMAIL ID PROVIDED HEREIN.

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