National Emergency Management Agency (NEMA)- Invitation To Tender/Expression Of Interest For The Execution Of 2025 Capital Projects (4 Lots)

DEADLINE: 15TH SEPTEMBER, 2025
NATIONAL EMERGENCY MANAGEMENT AGENCY (NEMA)
NO. 8, ADEMOLA ADETOKUNBO CRESCENT, WUSE 2, ABUJA
INVITATION TO TENDER/EXPRESSION OF INTEREST FOR THE EXECUTION OF 2025 CAPITAL PROJECTS

INTRODUCTION:
The National Emergency Management Agency (NEMA) in compliance with its statutory functions intends to procure Equipment for the Installation/Utilization of Solar Power System and request for the submission of Proposals for the Provision of Utility Software for Tracking, Business Process Management System ERP Solutions/Application Development for Real Time Disaster Monitoring as well as Upgrade of Accounting Software and its Headquarters Situation Room Software for Disaster Monitoring across 36 States and Abuja. Funds have been allocated under the 2025 Appropriation for the execution of these procurements. Therefore, in compliance with the provisions of the Public Procurement Act 2007, NEMA hereby invites competent and reputable Contractors/Suppliers/Service Providers to submit bids for the procurement of the following:

Project Description

3. ELIGIBILITY/ REQUIREMENTS

All Bidders must present the following:
i. Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
ii. Company’s Income Tax Clearance Certificate for the last three (3) years (2022, 2023 & 2024) valid till 31st August 2025, with average annual turnover of not less than N50,000,000.00;
iii. Pension Clearance Certificate valid till 31st December 2025;
iv. Industrial Training Fund (ITF) Compliance Certificate valid till 31st December; 2025;
v. Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2025;
vi. Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP;
vii. Sworn Affidavit:

• disclosing whether or not any Officer of the relevant Committees of the National Emergency Management Agency (NEMA) or Bureau of Public Procurement (BPP) is a former or present Director, Stakeholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

viii. Company’s Audited Accounts for the last three (3) years –2022, 2023 and 2024;
ix. Reference Letter from a reputable Bank indicating willingness to provide credit facility for the execution of the project when needed;
x. Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
xi. Verifiable documentary evidence of at least 3 (three) similar jobs executed in the last five (5) years including Letters of Awards and Job Completion Certificates;
xii. For Supply of Equipment: the Company should be an Original Equipment Manufacturers (OEM) or provide Letter of Authorization as representative of OEM;
xiii. For ICT projects Companies must be registered with NITDA;
xiv. For supply of Solar Power Equipment, Companies must be registered with COREN;
xv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & sworn affidavit are compulsory for each JV Partner).

Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, GSM Telephone Number and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized Officer of the Firms.

4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect Standard Bidding Documents from the Procurement Unit, National Emergency Management Agency, at Plot 8, Ademola Adetokunbo Crescent, Wuse 2, Abuja upon presentation of non-refundable tender fee of Ten Thousand Naira (N10,000.00) only per Lot payable in any Bank via Remitta.

5. SUBMISSION OF BID DOCUMENT
Technical and Financial Bids shall be submitted for each LOT packaged in TWO separate sealed envelopes clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope clearly stating the name of Company and LOT number at the top right corner of the envelope and addressed as follows:
The Director-General,
National Emergency Management Agency,
Plot 8, Ademola Adetokunbo Crescent, Wuse 2, Abuja

6. SUBMISSION DEADLINE AND OPENING OF BIDS
Submission deadlines are as follows:

Technical Bids shall be opened immediately after the deadline for submission as indicated above. Late submission shall be returned un-opened.

7. NOTE
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. NOTE that no Contractor/Company shall bid for more than one (1) Lot;
c. Companies related in any manner shall be considered as same and are expected to abide by “a” above;
d. Documents shall be verified and violators shall be referred to relevant authorities;
e. The NEMA reserves the right to reject any or all the submissions that do not meet up with all the requirements as specified;
f. This advertisement shall not be construed as a commitment on the part of the Agency nor shall it entitle a bidder to make any claims and/ or seek any indemnity from NEMA by virtue of such bidder having responded to the advertisement;
g. All contractors, with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency are invited to witness the opening exercise;
h. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
i. NEMA is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007;
j. Failure to comply with the above requirements shall automatically result in the disqualification of a bidder.

Signed
Management
National Emergency Management Agency