DEADLINE: 29TH SEPTEMBER, 2025
OBAFEMI AWOLOWO UNIVERSITY (OAU)
ILE-IFE, NIGERIA
INVITATION TO TENDER FOR PROJECTS EXECUTION
1. INTRODUCTION
The Obafemi Awolowo University, Ile-Ife is desirous of awarding contract for the under-listed projects under the TETFund YEAR 2023/2024 Entrepreneurship Intervention and YEAR 2025 Capital Appropriation Projects.
It therefore invites bids for Pre-qualifications and Tenders for the following projects:
A. TETFUND PROJECTS:
YEAR(S) 2023/2024 TETFUND ENTREPRENEURSHIP INTERVENTION
- Lot i: Supply and Installation of 1No.Optoma Technology DH351 3600- Lumen Full HD DLP Projector.
- Lot ii: Supply and Installation of 1No.Elite Screens Electric 16.9 Projection Screen with Acoustic Pro UHD (100″”) Motorized Screc
- Lot iii: Supply and Installation of 1No.Smart 65″ Spl 6065 V2 All-in-One Interactive Flat Panel Board Smartboard.
- Lot iv: Supply and Installation of 1No.Lecture Podium Oklahoma Sound the Orator, 46″ High Built-in Sound Lectern N 800 x (Mahogany Laminate)
- Lot v: Supply and Installation of 46Nos.Training Conference Office Chair with Writing Pad
- Lot vi: Supply and Installation of 1No.Mobile Public Address System: Galaxy Audio TV8 Traveler 8″ 120W 2-way Rechargeable PA System with Bluetooth, CD Player, and Handheld Wireless Mic.
- Lot vii: Supply and Installation of 4Nos.Extra Handheld Wireless microphones
- Lot viii: Supply and Installation of 5Nos.4-seater Workstations with Chairs (4WS for 20 people at a time) Library and Resource Centre
- Lot ix: Supply and Installation of 2Nos.Hp Desktop PROONE 440G6,24 INCHES, All-in-One Intel Core 17 Up to 4.5GHZ, 8GB RAM, 512SSD, WIN 11.
- Lot x: Supply and Installation of 42Nos.Business Simulation Games: CAPSIM for 10 users@ 10 users, Marketplace @5 users, Forio Business Simulations @ 5 users, STEM Sims @ 5 users, GLO-BUS Strategy Game @ 10 users, Know box Learning Business Sims @ 2 users, Nanu Challenge Customer & Opportunity discovery @ 5 users
- Lot xi: Supply and Installation of 2Nos. IFE-ESC-wide Unlimited High-speed internet access/year
- Lot xii: Supply and Installation of 1NoPrinters and Scanners: HP Color LaserJet Enterprise MFP M578dn Printer
- Lot xiii: Supply and Installation of 1No.Video cameras and recording equipment: Video Camera: Sony PXW-Z90V 4K HDR XDCAM with Fast Hybrid AF.
- Lot xiv: Supply and Installation of 1No.Recording Equipment: FoMaKo Video Mixer Switcher 5.5 Inch FHD LCD Screen 4-Channel HDMI Live Streaming Switcher 1080p 60FPS USB Recording USB 3.0 Output PTZ Controller HDMI Video Switcher (KC 601 Pro Black)
- Lot xv: Supply and Installation of 1No.Video Editing software: Adobe Creative Cloud
- Lot xvi: Supply and Installation of 2Nos.Adobe Pro Software
- Lot xvii: Supply and Installation of 1No.Large screen TVs for playbacks: LG 70 Inch UHD, AI Think 4K
B. YEAR 2025 CAPITAL APPROPRIATION PROJECTS
Lot i: Procurement of Office and Other Equipment (Computers, Printers, Table, Chairs Scanners, UPS etc.
2. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC₁₁ or CAC₂ and CAC₇.
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2022,2023&2024) valid till 31st December, 2025.
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 15 and above).
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP.
g. NITDA Certification
h. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Obafemi Awolowo University, Ile-Ife or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months
i. Company’s Audited Accounts for the last three (3) years – 2022, 2023& 2024;
j. Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the project when needed.
k. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, NITDA & CPN, etc.
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
m. Works: List of Plants/ Equipment with proof of Ownership/Lease Agreement;
n. For Supply and Installation of Equipment: Letter of Authorisation as representatives of the Original Equipment Manufacturers (OEMs):
o. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
p. Underwriters: Operational Licence issued by NAICOM, Valid and adequate re-insurance Treaty arrangement & Certified True Copy of Audited Accounts approved by NAICOM;
q. For Joint Ventures/Partnership, Memorandum of Understanding (Mos) should be provided while indicating the Lead Partner (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV Partner).
Note: All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RN) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably/GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
3. COLLECTION OF DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Deputy Director (Supplies) Directorate of Procurement or Director of Works and Maintenance Services office at the University between the hours of 8.30 a.m. and 4:00pm daily upon the presentation of the evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Obafemi Awolowo University’s Remita account in any reputable Commercial Bank in Nigeria.
4. SUBMISSION OF DOCUMENTS
Prospective bidders are to submit bid for each of the technical and financial bids, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Vice-Chancellor, Obafemi Awolowo University, Ile-Ife indicating clearly: Project Title, Project Description and Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in sealed envelope in the office of the Secretary, Tenders Board, Directorate of Procurement, Floor 5, Room 509, University Hall, Obafemi Awolowo University, Ile-Ife, not later than 10:00 am, 29th September, 2025.
5. OPENING OF PREQUALIFICATION DOCUMENTS
Only the technical bids will be opened immediately after the deadline for submission at 10:00 am of 29th September, 2025.in the Committee Room 05 of the University Hall in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Secretary, Tenders Board, Registrar’s office, floor 3, University Hall, Obafemi Awolowo University, Ile-Ife, as University will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact “The Registrar” e-mail: registrar@oauife.edu.ng or The Acting Director, Directorate of procurement” e-mail deirectorateofprocurement@oauife.edu.ng
6. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidders.
b. Bids submitted after the deadline for submission would be returned un-opened.
c. Bidders should not bid for more than one (1) Lot, violation is automatic disqualification.
d. The University will deal only with authorised officers of the tendering companies and not through individuals or agents acting on their behalf.
e. All cost will be borne by the bidders.
f. This advertisement of “Tender Opportunity” shall not be construed as a commitment on the part of the University, nor shall it entitle Applicants to make any claims whatsoever and/ or seek any indemnity from the University by virtue of such Applicants having responded to this Advertisement.
g. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
h. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
i. The University is not bound to pre-qualified any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
Mr. K. A. Bakare
REGISTRAR AND SECRETARY TO THE COUNCIL
