DEADLINE: 25TH SEPTEMBER, 2025
UNITED STATES EMBASSY, ABUJA
REQUEST FOR QUOTATION FOR THE SUPPLY OF IT DEVICES
#PR15587224
The U. S. Embassy in Abuja is seeking a vendor to supply the following:
| S/N | Item Description | Qty | Unit | Unit Price | Total |
| 1 | Suggested Specs for a Portable Laptop Processor: Intel Core i5 or i7 (13th gen or equivalent, or AMD Ryzen 5/7 series) for smooth multitasking and handling office software like Microsoft Office, Google Workspace, or basic editing tools. RAM: 16GB (minimum 8GB for lighter use) to support multiple tabs, video streaming, and virtual meetings. Storage: 512GB SSD (or higher) for fast boot times and storing documents, with cloud integration for backups. Screen: 13-15 inch Full HD (1920×1080) or higher resolution, anti-glare for indoor office environments. Battery Life: 8-10 hours minimum for portability in spaces with variable power access. OS: Windows 11 for versatility or ChromeOS for simplicity and security in public settings. Weight/Portability: It weighs under 3 lbs (1.4 kg) and has a rugged build (e.g., it is MIL-STD-810H certified) to withstand frequent movement. Connectivity: Wi-Fi 6E, Bluetooth 5.2, USB-C ports, HDMI for projectors, and webcam/mic for video calls. | 45 | each | ||
| 2 | Printer Recommendations Suggested Specs for a Portable Printer: Type: Inkjet all-in-one (print, copy, scan) for colour output needed in cultural/educational programs. Print Speed: 10-15 ppm (pages per minute) in black and 5-10 ppm in colour. Resolution: 1200×1200 dpi for sharp text and images. Connectivity: Wireless (Wi-Fi, Bluetooth), mobile printing via apps, and USB for direct connection. Paper Handling: It supports A4/letter size and has a 50-sheet input tray. It also auto-duplexes for double-sided printing to save paper. Portability: Built-in battery for 50-100 prints per charge, weight under 7 lbs (3 kg), compact size (around 14x7x3 inches when folded). Additional Features: Borderless printing for photos/posters, ink-efficient (e.g instant ink subscription compatible). Example Model: HP OfficeJet 250 Mobile All-in-One (portable, battery-operated, and reliable for office tasks). Considerations: Choose models with universal power adapters (100-240V) | 9 | each | ||
| 3 | Scanner Recommendations Suggested Specs for a Portable Scanner: Type: Sheet-fed document scanner for quick office scanning of IDs, forms, or multi-page documents. Resolution: 600 dpi optical for clear scans, with OCR (optical character recognition) software for editable text. Speed: 15-20 pages per minute, single-pass duplex for double-sided scans. Connectivity: USB-C or wireless (Wi-Fi) for easy laptop integration and compatibility with cloud services like Google Drive. Portability: Battery-powered (up to 400 scans per charge), weight under 1 lb (0.5 kg), compact (11x2x1.5 inches). Format Support: Handles A4/letter/legal sizes, business cards, and receipts; auto-crop and deskew features. Software: Bundled with PDF creation, image editing, and searchability tools. | 9 | each | ||
| SHIPPING: SUVI Global Services, LLC 2801 Route 130 Unit 1, North Brunswick, NJ 08902 | |||||
| Total |
You are invited to submit a quotation with shipment to:
SUVI Global Services, LLC
2801 Route 130 Unit 1,
North Brunswick, NJ 08902
Payment Terms: Net 30.
Evaluation Criteria:
The evaluation of this requirement will consider price, technical acceptability, and past performance.
Proposal Requirements:
To ensure your proposal is valid, please note the following:
- Email all responses to this solicitation to AbujaProcurement@state.gov, including the solicitation number (PR15587224) in the subject line.
- Include your performance schedule, specifications, samples, pictures, or complete drawings (where applicable) with your proposal.
- Contractors must provide proof of active registration in Sam.gov, a Unique Entity ID (UEI) code, and evidence of compliance with the National Defense Authorization Act (NDAA).
- Vendors must clearly state delivery terms, including how long it will take to deliver or if items are BACKORDERED.
- Vendors must state it BOLDLY if offering alternatives.
Enclosure:
NDAA-DEI Representation Form
Submission Deadline:
- The deadline for submission is September 25, 2025.
Please note that the Embassy may not contact those with unsuccessful offers.
The following provisions apply FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) . FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation. FAR 52.204-7, 13 System for Award Management FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2021) FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services FAR 52.232-33 Payment by Electronic Funds Transfer FAR 52.239-1 Privacy or Security Safeguards H-048 H-048 – Certification Regarding Compliance with Applicable U.S. Federal Anti-Discrimination Law (Required under EO 14173, January 2025)
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