DEADLINE: 25TH NOVEMBER, 2025
CENTRE FOR BLACK AND AFRICAN ARTS AND CIVILIZATION (CBAAC)
FEDERAL MINISTRY OF ART, CULTURE, TOURISM AND THE CREATIVE ECONOMY
FEDERAL REPUBLIC OF NIGERIA
INVITATION TO TENDER/EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

INTRODUCTION
The Centre for Black and African Arts and Civilization in compliance with the provisions of the Public Procurement Acts 2007 intends to undertake the execution of the under-listed Projects under the 2025 Capital Appropriation of the centre.
The Centre therefore invites reputable and interested contractors to tender for the following under-listed Projects:

SCOPE OF WORKS
Details of the Scope of Works are contained in the bid documents. The Projects were grouped into categories A & B as shown below:

LOT NOPROJECT NAME
CATEGORY A: INVITATION TO TENDER (GOODS)LOT 31PROCUREMENT OF OFFICE TABLES, CHAIRS, AIRCONDITIONERS, CABINETS, AND OTHER OFFICE EQUIPMENT FOR THE CENTRE
CATEGORY A: INVITATION TO TENDER (GOODS)LOT 28PROCUREMENT OF STUDIO/AUDIO-VISUAL EQUIPMENT AND MATERIAL
CATEGORY B: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)LOT 4HOSTING OF INTERNATIONAL CONFERENCE
CATEGORY B: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)LOT 6THE AFRICAN GLOBAL FESTIVAL OF ARTS AND CULTURE (AGLOFEST)- NIGERIA 2025
CATEGORY B: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)LOT 7NIGERIA: THE GIANT OF AFRICA DOCUMENTARY(1 YEAR PLAN)
CATEGORY B: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)LOT 9WORKSHOP ON AFRICAN ALTERNATIVE MEDICAL THERAPIES: INNOVATIVE APPROACHES FOR ACCESSIBLE AND SUSTAINABLE HEALTHCARE SOLUTIONS.
CATEGORY B: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)LOT 11INTERNATIONAL EXHIBITION AND WORKSHOP ON BLACK AND AFRICAN ARTS: BRIDGING TRADITION AND INNOVATION IN CRAFTSMANSHIP.
CATEGORY B: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)LOT 13GLOBAL EXPO ON AFRICAN CUISINE, FASHION, AND HAIRSTYLES
CATEGORY B: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)LOT 15SYMPOSIUM ON EMPOWERING AFRICA: INTEGRATING POLICY FRAMEWORKS FOR POVERTY ALLEVIATION AND ECONOMIC DEVELOPMENT
CATEGORY B: EXPRESSION OF INTEREST (CONSULTANCY SERVICES)LOT 19CELEBRATION OF ANNUAL BLACK HISTORY MONTH

ELIGIBILITY REQUIREMENTS
To qualify for consideration, Applicants are required to submit the documents stated hereinafter. Failure to submit any of the under-listed documents shall lead to the disqualification of the Applicant:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC 1.1 or CAC2 and CAC7.Business name is also acceptable for services;
b. Evidence of Company Income’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all partners in case of business Name) for the last three (3) years (2022, 2023 & 2024) valid till 31st December, 2025;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2025(this requirement is only applicable to bidders whose number of staffs is 15 and above;
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025(this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP.
g. Sworn Affidavit:

  • Disclosing whether or not any officer of the relevant committees of the Centre for Black and African Arts and Civilization or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary Interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
  • That no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
  • That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
  • That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years -2022, 2023 & 2024, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years Including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Supply of Office Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers(OEMs);
m. Consultancy Services: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as Centre for Management Development(CMD);
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

COLLECTION OF TENDER DOCUMENTS (GOODS)
Interested companies are to collect the Standard Bidding Document (SBD)from the Head,Procurement office, 1st floor, 36/38 Broad Street, Lagos on presentation of evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Centre for Black and African Arts and Civilization’s Remita account in any reputable commercial bank in Nigeria.
Firms interested in Services will not pay at this stage until after being shortlisted to present a proposal.

SUBMISSION OF TENDER DOCUMENTS(GOODS)
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Director-General, Centre for Black and African Arts and Civilization, 36/38 Broad Street, Lagos and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the office of the Head of Procurement, Centre for Black and African Arts and Civilization,36/38 Broad Street, Lagos not later than 12:00 noon on Tuesday, 25th November, 2025.

SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS (CATEGORY B)
Prospective firms are to submit Expression of Interest (EOI) for each desired Lot: Two (2) hard copies each of the EOI packaged in sealed envelope and addressed to the Director-General, Centre for Black and African Arts and Civilization,36/38 Broad Street,Lagos and clearly marked as EOI with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the firm and drop in the designated Tender Box at the office of the Head of Procurement, Centre for Black and African Arts and Civilization,36/38 Broad Street, Lagos not later than 12:00 noon on Tuesday, 28th October, 2025.

OPENING OF EOI AND TECHNICAL BIDS
The Expression of Interest will be opened immediately after the deadline at 12:00 noon on Tuesday, 28th October, 2025 at the centre’s IMD viewing room.
The Technical bids for Goods will be opened immediately after the deadline at 12:00 noon on Tuesday, 25th November, 2025, while the financial bids would be kept unopened.
Please ensure that you sign the EOI/Bid submission Register as the centre will not be held liable for misplaced or wrongly submitted bids.

GENERAL INFORMATION
Please note that:
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than two (2) LOTS;
d. All costs incurred in responding to this advertisement shall be borne solely by the bidders;
e. Interested contractors are expected to submit their bids separately for each of the jobs Independent of the other;
f. The Bids Opening will be covered by video recording and Invitation link will be sent to bidders who chooses to join the bid opening online;
g. Goods : Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
h. Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposal.
i. The Centre is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

Signed
Director-General
CBAAC

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