Federal Ministry Of Special Duties And Intergovernmental Affairs- Invitation To Tender/Prequalification And Expression Of Interest (EOI) For Goods, Works And Services (9 Lots)

DEADLINE: 13TH OCTOBER, 2025
FEDERAL MINISTRY OF SPECIAL DUTIES AND INTERGOVERNMENTAL AFFAIRS
PHASE I, FEDERAL SECRETARIAT, SHEHU SHAGARI WAY, ABUJA
INVITATION TO TENDER/PRE-QUALIFICATION AND EXPRESSION OF INTEREST (EOI) FOR GOODS, WORKS AND SERVICES

1. INTRODUCTION:
The Federal Government of Nigeria has appropriated funds to the Ministry of Special Duties and Intergovernmental Affairs in the 2025 Fiscal Year for the procurement of Goods, Works and Services (Consultancy and Non-Consultancy) for the execution of policies, programmes and projects towards achieving the mandate of the Ministry and in compliance with the provisions of the Public Procurement Act, 2007 and other extant guidelines for the award of contracts in the Federal Public Service. The Ministry is inviting interested Contractors, Suppliers, Consultants and Service Providers with requisite expertise and experience to submit bids/Expression of Interest documents for the following Projects:

2. SCOPE OF GOODS/WORKS/SERVICES:

3. ELIGIBILITY REQUIREMENTS:
Interested and competent Contractors, Suppliers and Consultants/Service Providers wishing to carry out any of the projects listed under the above three (3) Categories are required to submit the following documents. Failure to fulfil any of the under-listed requirements will render a bid disqualified:
a. Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC), including Forms CAC2 and CAC7 or C1.1;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2025;
c. Evidence of current Pension Compliance (PENCOM) Certificate valid till 31st December, 2025;
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025;
e. Evidence of current Nigerian Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2025;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) issued by the Bureau of Public Procurement (BPP), expiring on 31st December, 2025 or a valid Certificate;
g. Company’s Audited Account for the last three (3) years (2022, 2023, 2024);
h. Evidence of financial capability to execute the project by submission of a Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project, where needed;
i. Company’s Profile with Curriculum Vitae of Relevant Key Staff to be deployed for the works/services, including copies of their Academic and Professional Qualifications (e.g. COREN, ARCON, CORBON, SURCON, QSRBN, etc as applicable;
j. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years, including Letters of Award/Valuation/Job Completion Certificates and Photographs of the projects/supply/services;
k. List of Plants/Equipment with Proof of Ownership/Lease Agreement for Category B (Works) and evidence of Equipment Lease Registration Authority (ELRA) Registration/Certification;
l. Evidence of Firm’s registration with relevant professional body(ies) for Consultancy Services i.e Centre for Management Development(CMD).
m. Evidence of Compliance with Environmental Social Governance (ESG) in all the Categories (A,B,C).
n. Only Companies included in the National Automobile Designed Development Council’s approved list of Local Manufacturers of Vehicles or their authorized Representatives/Dealers should bid for the Vehicles under Category A(Goods);
o. For Joint Venture/Partnership, Memorandum of Understanding (MoU) with a Notary Public notice should be provided (CAC, Tax Clearance, Pension Compliance Certificate, ITF Compliance Certificate, NSITF, IRR and Sworn Affidavit are compulsory for each local Joint Venture partners;
p. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Federal Ministry of Special Duties and Intergovernmental Affairs or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and does not have any Director who has been convicted in any Country for criminal offences relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter and confirm that all information presented in its bid are true and correct in all particulars;
q. All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company’s/Firm’s Letter Headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number), and E-mail Address. The Letter Headed Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the Company; and

Note that documents/information must be arranged and submitted in the sequence/order as listed above

4. COLLECTION OF BIDS DOCUMENTS
Categories A & B (Goods and Works):
i. Interested Companies are to collect the Standard Bidding Documents (SBDs) from the Office of the Director, Procurement, 3rd Floor, Federal Ministry of Special Duties and Intergovernmental Affairs, Phase I, Federal Secretariat, Shehu Shagari Way, Abuja, on evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid to: Name: Federal Ministry of Special Duties and Intergovernmental Affairs. Tender Code:-1000298484 from any reputable Commercial Bank in Nigeria to be use for generating RRR.

5. SUBMISSION OF TENDER DOCUMENTS
5.1 Categories A & B – Goods and Works:
Prospective Bidders are to submit bids for each of the Lots desired in two (2) hard copies of the Technical Bid and two (2) hard copies of the Financial Bid (including a soft copy of the Technical Bid, and Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked ‘Technical Bid’ or “Financial Bid”. The two sealed envelopes should be put together in a bigger envelope addressed to the Permanent Secretary, Federal Ministry of Special Duties and Intergovernmental Affairs, Phase I, Federal Secretariat, Shehu Shagari Way, Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should have the company’s name and address, and should be deposited in the Tender Box at the address at paragraph 4 above, not later than 12:00 noon on Monday,13th October,2025. Late bids shall be returned unopened.

5.2 Category C– Expression of Interest:
Interested Firms are to submit two (2) bound copies of the Expression of Interest (EoI) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Permanent Secretary, Federal Ministry of Special Duties and Intergovernmental Affairs, Phase I, Shehu Shagari Way, Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should have the company’s name and address, and should be deposited in the Tender Box at the address at paragraph 4 above, not later than 12:00noon on Monday, 13th October, 2025.

6. OPENING OF BIDS/EOI DOCUMENTS
6.1 Categories A & B – Goods and Works:
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon on Monday 13th October, 2025, at the Office of the Secretary to the Government of the Federation (OSGF) Conference Hall, 3rd Floor, Federal Ministry of Special Duties and Intergovernmental Affairs, Phase I, Federal Secretariat, Shehu Shagari Way, Abuja, in the presence of Bidders or their representatives, while the Financial Bids will be kept unopened. Please ensure that you sign the Bid Submission Register at the address stated in 4.0 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.

6.2 Category C – Expression of Interest (EoI):
Expression of Interest (EoI) documents will be opened immediately after the deadline for the submission at 12:00noon on Monday 13th October, 2025, at the Office of the Secretary to the Government of the Federation (OSGF) Conference Hall, 3rd Floor, Federal Ministry of Special Duties and Intergovernmental Affairs, Phase I, Shehu Shagari Way, Abuja, in the presence of Bidders or their representatives. Please ensure that you sign the Bid Submission Register at the address stated at paragraph 4 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.

7. GENERAL INFORMATION
i. Bids and Expressions of Interest must be in English and signed by an official authorized by the bidder;
ii. Bids and Expressions of Interest submitted after the deadline for submission would be returned unopened;
iii. Bidders should not bid for more than two (2) lots in all categories;
iv. Pre-qualified bidders for Categories A & B will be contacted at a later date for Financial Bid Opening while Financial Bids of unsuccessful bidders will be returned unopened;
v. Only shortlisted firms for Categories C, will be contacted at a later date for collection of Request for Proposal (RFP);and payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid to: Name: Federal Ministry of Special Duties and Intergovernmental Affairs Tender Code:-1000298484 from any reputable Commercial Bank in Nigeria to be use for generating RRR;
vi. All costs will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party (ies) in connection with any response to this invitation;
vii. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process;
viii. The Ministry is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007; and
ix. For further enquiries, please contact the Procurement Department between 9.00 am and 3.30 pm (Mondays – Fridays) at the following address.

Signed
Permanent Secretary