DEADLINE: 7TH & 24TH NOVEMBER, 2025
NIGERIA AGRICULTURAL QUARANTINE SERVICE (NAQS)
INVITATION TO TENDER AND EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION
TENDER PACKAGE NO.: NAQS/PROC/2025/02
1.0 The Nigeria Agricultural Quarantine Service is a regulatory agency under the Federal Ministry of Agriculture and Food Supply, with the mandate to harmonize plants, Veterinary and Aquatic resources (Fisheries) Quarantine in Nigeria to promote and regulate sanitary and phytosanitary. The Agency, in pursuance of the Federal Government’s Agricultural Policies aimed at improving the lives of ordinary Nigerians, desires to utilize part of the funds to procure Goods, Works and Services in various parts of the country.
2.0 To this end, experienced and reputable Suppliers, Contractors and Consultants/Service Providers are hereby invited to tender for the under-listed projects:
SCOPE OF WORK FOR CATEGORY A (GOODS)
- LOT A: Procurement of Uniforms/Accessories
SCOPE OF WORK FOR CATEGORY B (CONSULTANCY SERVICES)
- LOT B: Training and other Services
3.0 ELIGIBILITY REQUIREMENTS:
Interested and competent Contractors, Suppliers and Service Providers/Consultants wishing to carry out any of the projects listed in the above three (2) categories are required to submit the following documents. Failure to fulfill any of the under-listed requirements will render a bid, disqualified:
i. Evidence of Certificate of Incorporation Issued by Corporate Affairs Commission (CAC) Including Forms CAC1.1 or CAC2 and CAC7;
ii. Evidence of Company’s Income Tax Clearance Certificate (or personal Income Tax Clearance Certificate of all the Partners in case business name) for the last three (3) years (2022, 2023 and 2024) valid till 31st December, 2025;
iii. Evidence of Current Pension Clearance Certificate valid till 31st December, 2025; (This requirement is only applicable to bidders whose number of Staff is 15 and above).
iv. Evidence of Current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2025; (this requirement is only applicable to bidders whose number of Staff is 5 and above or the Bidder’s annual turnover is 50M and above).
v. Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2025;
vi. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2025 or valid Certificate issued by BPP;
vii. A sworn Affidavit:
- Disclosing whether or not any officer of the Nigeria Agricultural Quarantine Service or Bureau of Public Procurement, is a former or present Director, Shareholder or has any pecuniary interest in the Bidder,
- That no Partner/Director has been convicted in any Country for criminal offences related to fraudulent or corrupt practices, misrepresentation or falsification of facts relating to any matter,
- That all the required documents presented in the bid are both genuine and up-to-date,
- That the Company is not under receivership, the subject of any winding up petition or proceedings, insolvency or Bankruptcy.
viii. Company’s Audited Account for the last three (3) years, (2022, 2023, 2024); duly acknowledged by the Federal Inland Revenue Service (FIRS);
ix. Evidence of Financial Capability to execute the Project including Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
x. Company’s Profile with Curriculum Vitae of Relevant Key Staff to be deployed for the Project, including copies of their Academic/Professional Qualifications (e.g. COREN, ARCON, CORBON, SURCON, QSRBN etc. for Works);
xi. Verifiable evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
xii. List of Plants/Equipment with Proof of Ownership/Lease Agreement for Works;
xiii. Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives should bid for the vehicles;
xiv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (all the eligibility requirements are compulsory for each JV / Partner);
xv. All documents for submission must be transmitted with Covering/Forwarding Letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (Preferably GSM Number) and E-mail Address. The Letter Head must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the Authorized Officer of the company.
Note that documents/information must be arranged and submitted in the Sequence/ Order as listed above.
4.0 COLLECTION OF BIDS DOCUMENTS (Category A Goods):
Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement Department, Room 116, First Floor, Nigeria Agricultural Quarantine Service, Enugu State Building, Plot 81 Ralph Sodeinde Street, Opposite Federal Ministry of Finance, Central Business District, Abuja, on evidence of payment of non- refundable Tender Fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the Remita Account/TSA of Nigeria Agricultural Quarantine Service in any reputable commercial Bank in Nigeria. (The TSA Account Number is to be obtained from the Agency’s Central Pay Office).
5.0 SUBMISSION OF TENDER DOCUMENTS
i. Scope of Work – (Goods):
Prospective Bidders are to submit bid for each of the Lot desired, two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Comptroller General, Nigeria Agricultural Quarantine Service, Enugu State Building, Plot 81 Ralph Sodeinde Street, Opposite Federal Ministry of Finance, Central Business District, Abuja and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the Name and Address of the Bidder and should be deposited in the Tender Box at the address in 4.0 above, not later than 12.00 noon on Monday, 24th November, 2025. Late bids shall be returned un-opened.
ii. Scope of Work (Consultancy Services) – Expression of Interest:
Interested Firms are to submit two (2) bound copies of Expression of Interest (EOI) documents, separated by dividers. The documents should be submitted in a sealed envelope at the Procurement Department, Room 116, First Floor, and addressed to the Comptroller General, Nigeria Agricultural Quarantine Service, Enugu State Building, Plot 81 Ralph Sodeinde Street, Opposite Federal Ministry of Finance, Central Business District, Abuja and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should have the Name and Address of the Bidder and should be deposited in the Tender Box at the address in 4.0 above, not later than 12.00 noon on Friday, 7th November, 2025.
6.0 OPENING OF BIDS DOCUMENTS
i. Scope of Work – (Goods):
Only the Technical Bids will be opened immediately after the deadline for submission at 12.00 noon on Monday, 24th November, 2025, at the Conference Room, Nigeria Agricultural Quarantine Service, Enugu State Building, Central Business District, Abuja, while the Financial Bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the address stated in 4.0 above, as the Agency will not be held liable for misplaced or wrongly submitted bids.
ii. Scope of Work (Consultancy Services):
Expression of Interest (EOI) documents will be opened immediately after the deadline for the submission at 12.00 noon on Friday, 7th November, 2025, at the Conference Room, Nigeria Agricultural Quarantine Service, Enugu State Building, Central Business District, Abuja, in the presence of Bidders or their Representatives. Please, ensure that you sign the Bid Submission Register at the address stated in 4.0 above, as the Agency will not be held liable for misplaced or wrongly submitted Bids.
7.0 GENERAL INFORMATION
i. Bids and Expressions of Interest must be in English Language and signed by an official authorized by the Bidder;
ii. Bids and Expressions of Interest submitted after the deadline for submission would be returned unopened;
iii. Bidders should not bid for more than two (2) Lots (note: this maximum ceiling is important in order not to over-stretch bidder’s capacity, and causing delay in project delivery);
iv. Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
v. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
vi. All costs will be borne by the Bidders as the Agency will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;
vii. The Nigeria Agricultural Quarantine Service is not bound to pre-qualify/shortlist any Bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
viii. Non-compliance with the Conditions stated therein will lead to automatic disqualification of the Bidder from the bidding process;
ix. For further enquiries, please contact Procurement Department between 9.00am to 3.30pm (Mondays-Fridays) at the following address:
Nigeria Agricultural Quarantine Service
Enugu State Building, Plot 81 Ralph Sodeinde Street,
Opposite Federal Ministry of Finance,
Central Business District, Abuja
E- Mail: contact@naqs.gov.ng; info@naqs.gov.ng, procurement.dept@naqs.gov.ng
Signed
Comptroller General
Nigeria Agricultural Quarantine Service
