Rivers State Ministry Of Works- Invitation To Pre-qualification/Technical And Commercial Tenders For Projects Execution (3 Lots)

DEADLINE: 7TH NOVEMBER, 2025
RIVERS STATE MINISTRY OF WORKS
INVITATION TO PREQUALIFICATION/TECHNICAL AND COMMERCIAL TENDERS FOR PROJECTS EXECUTION

1. INTRODUCTION
In line with the Rivers State Executive Council decision reached on Thursday 16th October, 2025, the Rivers State Ministry of Works hereby revalidate the procurement and construction of the aforementioned projects and hereby invites prospective, competent and experienced contractors to submit BIDS as in the Rivers State Government advertisement of Wednesday 19th February, 2025.

2. PROJECTS

3. ELIGIBILITY CRITERIA
Interested contractors/bidders are required to submit the following:
a. Evidence of company registration with the Corporate Affairs Commission.
b. Certificate of Incorporation, Memorandum and Articles of Association, CAC Forms Co7, Co2, or CAC Form 1.1, along with other relevant documentation.
c. Evidence of VAT registration and Tax Identification Number (TIN).
d. A detailed company profile with the registered address (not P.O. Box or P.M.B), functional email, telephone numbers, and a point of contact for the organization.
e. Rivers State Development Levy receipts for three consecutive years (including the year of the tender) or a declaration of intent to pay.
f. Evidence of payment of Company Tax and returns (Tax Clearance Certificate) for the last three years.
g. Evidence of financial capability, including:
i. Abank reference letter, Audited financial returns/statements for the last three years.
h. Verifiable evidence of similar jobs successfully executed in the past seven (7) years, including copies of letters of award, job completion certificates, and photographs of the projects.
I. Evidence of registration with the Rivers State Bureau on Public Procurement (RSBoPP): Intending contractors not yet registered must register on the RCRS portal via www.rsbopp.rv.gov.nig.
j. Bidders must be registered as Class A Contractors under the Rivers State Contractors Registration Service (RCRS).
k. Resumes/CVs of key technical staff, accompanied by copies of academic and professional certificates, evidencing a minimum of three years of employment with the firm.
l. A list of plants/equipment with proof of ownership or lease.
m. A Quality Control/Quality Assurance Procedure Report.
n. An Anti-Corruption Policy.
All documents submitted will be subject to due diligence without recourse to the bidder.
All submissions must be accompanied by a cover letter on the company’s letterhead, including the Registration Number (RC) issued by CAC, contact address, mobile telephone number, email address, and the names of the directors at the bottom of the page, signed by an authorized officer of the firm.

4. COLLECTION OF TENDER DOCUMENTS AND INSTRUCTIONS TO PROSPECTIVE BIDDERS
Interested companies are invited to collect tender documents from the Office of the Permanent Secretary, located on the 5th Floor, Podium Block at the State Secretariat Complex, Port Harcourt, Rivers State. Documents can be picked up from Monday to Friday between 10:00 AM and 3:00 PM.

For inquiries, please contact: Phone No: 08033417852
Tender documents (unpriced commercial) and other related materials will be issued upon payment of N5,000,000.00 (Five Million Naira) only, in favour of the Rivers State Ministry of Works.

5. BID SUBMISSION AND CLOSING
Completed Technical and Commercial Priced Bills of Engineering Measurement and Evaluation (BEME) must be submitted in three (3) envelopes, both in hard copies and soft copies (or on flash drives), as outlined below:
Envelope No. 1: Prequalification/Technical/Financial Capability Envelope – Clearly label this envelope as “Prequalification/Technical Bid”. It should be sealed with the company seal and signed across the seal point.
Envelope No. 2: Commercial Envelope – Clearly label this envelope as “Commercial Priced Bid”. It should also be sealed with the company seal and signed across the seal point.
Envelope No. 3: Larger Main Envelope – This envelope should contain Envelopes 1 and 2. It must be sealed and signed across the seal points to ensure tamper-proofing. The company name should be written on the reverse side of this envelope, and the project name should be indicated at the top right-hand corner. It should be addressed to the Permanent Secretary, Ministry of Works, Port Harcourt, Rivers State.

Submission Location:
Deposit the envelopes in the bid box located at the Office of the Permanent Secretary, 5th Floor, Podium Block at the State Secretariat Complex, Port Harcourt, Rivers State.

Submission Date and Deadline:
The bid must be submitted to the above address by noon (12:00PM) on Friday 7th November, 2025. Bidding will close at this time.

6. BID OPENING
Tender documents will be opened immediately after the submission deadline at noon (12:00 PM) on Friday 7th November, 2025, in the Conference Room, 5th Floor, Podium Block at the State Secretariat Complex, Port Harcourt, Rivers State.
Bidders or their representatives, as well as officials from other government agencies and interested members of the public, are invited to attend this public bid-opening exercise. This publication serves as an invitation for the bid opening to all interested members of the public.
The Pre-Qualification/Technical Bid will be opened first and evaluated; only bidders that pass the Technical evaluation will have their Commercial bids opened and evaluated.

7. FURTHER INFORMATION
Ensure you sign the bid submission register at the point of submission, as the Ministry will not be liable for misplaced bids.
Late submissions will be rejected and will not be opened. The Ministry reserves the right to make decisions regarding any of the documents received in the bid.
No representative or agent should bid on behalf of any firm, as the Ministry will not engage with any third party. The Ministry reserves the right to verify and authenticate any claims made in the tender documents. Therefore, prospective bidders should include authorization for verification in their submissions.
All costs incurred in responding to this advertisement and bidding for the project will be borne solely by the bidders. The Ministry will not engage in any discussions regarding the rejection of a bid that does not conform to the directives and accompanying documents.

DISCLAIMER
This advertisement shall not be construed as a commitment on the part of the Ministry to appoint any contractor, nor shall it entitle any bidder to any claims arising from this bid. This Ministry shall be indemnified against any such claims.

SIGNED:
DR. AUSTIN EZEKIEL-HART
PERMANENT SECRETARY, RIVERS STATE MINISTRY OF WORKS.