DEADLINE: 3RD NOVEMBER, 2025
YOLA ELECTRICITY DISTRIBUTION COMPANY (YEDC)
NO 2, ATIKU ABUBAKAR ROAD, JIMETA-YOLA, ADAMAWA STATE, NIGERIA
INVITATION TO TENDER FOR SUPPLY OF FOREIGN USED HI-JET MINI TRUCKS (DAIHATSU EIGHT GENERATION) TO YEDC HEADQUARTERS, YOLA
1. INTRODUCTION
Yola Electricity Distribution Company Plc (YEDC) is the electricity distribution company licensed by the Nigerian Electricity Regulatory Commission (NERC) to distribute, and sell electricity to customers within Adamawa, Borno, Taraba and Yobe States all in the North-Eastern part of Nigeria.
The purpose of this invitation to bid is for the procurement of Foreign Used Hi-Jet Mini Trucks (Daihatsu Eight Generation) are extended only to bidders who have adequate capabilities and resources to deliver the items on schedule.
2. SCOPE OF WORKS
| LOT | PROJECT TITLE | MATERIAL CATEGORY | UoM |
|---|---|---|---|
| 1 | Supply of Foreign Used Hi-Jet Mini Trucks (Daihatsu Eight Generation) | Operational Vehicle | No |
3. ELIGIBILITY AND QUALIFICATION REQUIREMENTS
Prospective bidders are required to submit the following documents:
S/N MANDATORY REQUIREMENTS REMARKS 1. Certificate of Incorporation with the Corporate Affairs Commission (CAC) (Forms CAC1.1 or CAC2 & 7) Attach photocopy 2. Valid Income Tax Clearance Certificate for the last three (3) years, ending 31 December 2024. “ 3. Evidence of current Pension Compliance Certificate valid till 31st December 2024 (This requirement is only applicable to bidders whose number of staff is 15 and above). “ 4. Annual Audited Accounts of the company for the last three years (2022, 2023, and 2024) duly acknowledged by FIRS “ 5. Evidence of VAT registration with TIN Number; “ 6. Evidence of compliance with the Industrial Training Fund (ITF) by inclusion of Certificate of Compliance from the Industrial Training Fund valid until 31st December 2024. “ 7. Evidence of Registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of valid Interim Registration Report (IRR) expiring 31st December 2025 or valid Certificate issued by BPP; “ 8. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2024; “ 9. A Sworn Affidavit:
-Disclosing whether or not any officer of the relevant committees of the Yola Electricity Distribution Company (YEDC) is a shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
-That none of the company’s directors has been convicted in any law court for any criminal offense including fraud and financial impropriety.
-That the company is not in receivership, bankrupt or insolvent.
-That the company does not have an existing loan or financial liability with a bank, other financial institution, or third party that is classified as doubtful, non-performance, bad, or whose repayment portion has been outstanding for the last (4) month“ 10. Detailed delivery schedule plan “
OTHER REQUIREMENTS
1. Evidence of financial capability to execute the project by submission of Reference Letter from a reputable commercial bank in Nigeria, indicating a willingness to provide credit facility for the execution of the project when needed;
2. Documentary evidence of at least three (3) similar jobs successfully executed/on-going within the last five (5) years including Letters of Award, Contract Agreements, LPOs, Job completion certificate, etc.); ”
3. Evidence of accreditation/registration with relevant professional bodies (AMDON, ADAN, NADDC, etc.); ”
4. Company profiles with details of key personnel including copies of their Academic/Professional qualifications; ”
5. Company’s signed Health, Safety, and Environment (HSE) policy; ”
6. Goods Authorization letter from the Original Equipment Manufacturer (OEM) and other licenses as applicable. ”
7. Letter of undertaking that security issues would not be a challenge to work in Yola Electricity Distribution Company Areas of Franchise.
8. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm;
4. COLLECTION OF TENDER DOCUMENTS
Prospective Bidders are requested to collect Bid Documents from the Office of the Procurement Department, YEDC HQs Yola, No 2, Atiku Abubakar Road, Jimeta-Yola, Adamawa State, Nigeria or can be downloaded at YEDC official website – www.yedc.com.ng. Collection of bid documents is free.
5. SUBMISSION OF TENDER DOCUMENTS
All bids shall be submitted to YEDC Headquarters located at No.2 Atiku Abubakar Road, Jimeta-Yola, Adamawa State and in the tender box not later than 5pm on 3rd November 2025 after which ALL Bid submissions will be CLOSED.
Companies submitting bidding documents must sign bid submission register as they are dropping the bidding document into the tender box.
6. ENQUIRIES
Enquiries regarding this advertisement should be directed to the Office of the Procurement Department, YEDC HQs Yola, No 2, Atiku Abubakar Road, Jimeta-Yola, Adamawa State, Nigeria or through the following telephone numbers during official hours (8am – 5pm) only: 07039079457, procurement@yedc.com.ng
7. NOTATION:
a. The document should be arranged in the order listed at 3.0 above and clearly separated by dividers. Arrangement of technical documents in hard copies should follow the order in the list above and follow the appropriately paged the technical document should have a table of content indicating the pages which these items are to be found. Failure to comply with this directive will result in disqualification of bidder.
b. Failure to submit all the required documents stated above may lead to the disqualification of the Bid.
c. All CAC, PENCOM, ITF, NSITF and Tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC), Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification.
d. This notice shall not be construed to be committed on the part of Yola Electricity Distribution Company to award any form of contract to any respondent or entitle any Company/Firm submitting documents to claim any indemnity from the Company.
e. Bid documents shall be submitted in person and not through post. Any bid submitted through post shall not be accepted.
f. Bidders shall be responsible for all costs in preparation and submission of Bid.
g. Bidders are advised to read this solicitation carefully as failure to follow instructions may lead to rejection of bid.
h. If the Supplier is a joint venture, all the parties shall be jointly and severally liable to the YEDC for the fulfilment of the provisions of the Contract and shall designate one party to act as a leader with authority to bind the joint venture. The composition or the constitution of the joint venture shall not be altered without the prior consent of the YEDC.
i. YEDC is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007
SIGNED
Management
