DEADLINE: 14TH NOVEMBER, 2025
COUNTRY COORDINATING MECHANISM (CCM)
INVITATION TO TENDER FOR THE SUPPLY OF GOODS AND SERVICES
1. INTRODUCTION
The COUNTRY COORDINATING MECHANISM (CCM), Nigeria is a Public Private Partnership organization that was established primarily to support the mobilization of resources from The Global Fund to fight the scourge of the HIV/AIDS, Tuberculosis and Malaria as well as to support the Resilient and Sustainable System for Health. CCM Nigeria is also responsible to provide oversight of the grant implementation to ensure that resources are utilized effectively and efficiently.
2. Scope of Services
CCMN is soliciting for interested and reputable service providers, contractors, suppliers, and organizations with relevant experience in the following services during the grant implementation period:
3. Location
The location of the service delivery shall be Abuja or any other State in Nigeria as will be clearly stated in the RFQ.
4. List of Services:
| Lot No | Service required | Description of Service |
|---|---|---|
| LOT 1 | Office Supplies and consumables | To supply stationeries and office consumables |
| LOT 2 | Printing of Informative, Educational and Communicative materials, and Security materials | To print guidelines and leaflets, booklets, brochures, asset tags etc. |
| LOT 3 | Supply and Installation of Office Furniture | To supply office chairs, tables and other office furniture, filing cabinets |
| LOT 4 | Provision of Software applications | To supply software applications such as QuickBooks, Antivirus, Amazon etc. |
| LOT 5 | Hotel Services (meals, accommodation and hall) | To provide Hotel Services: meals, accommodation and hall – within 36+1 States |
| LOT 6 | Provision of communication services | Provide voice and data services |
| LOT 7 | Provision of flight services | Provision of air tickets across the country |
| LOT 8 | Catering Service | Within 36 + 1 States |
| LOT 9 | Provision of Insurance Services | Provide insurance cover for assets , GLI, and other insurance services |
| LOT 10 | Supply of IT and Equipment | To supply IT, computer, Equipment and accessories |
| LOT 11 | Repairs and Maintenance Services – Office Equipment | Repairs and Maintenance of Office Equipment |
| LOT 12 | Repairs and Maintenance Service – Motor Vehicle | Repairs and Maintenance of program vehicle |
| LOT 13 | Third party Logistic Service Provider | Within 36+1 States. |
| LOT 14 | Car Hire service | Within 36+1 States |
| LOT 15 | Facility Maintenance Service | a) Maintenance of air conditioner b) Electrical work and maintenance c) Plumbing work d) Carpentry work |
| LOT 16 | Supply of office provisions: beverages, tea items, etc | Provisions items such as tea items, beverages |
| LOT 17 | HMO services | Provision of HMO services |
5: Submission Requirements
a. The Duly signed Documents (marked “original” and one marked “copy”) should be delivered on or before the due date and time by hand in sealed envelope indicating on the envelope “Expression of Interest with the LOT number” to Federal Ministry of Health Complex CCMN Office, 3rd Floor Central Area, Abuja.
b. Submit soft copies of all the documents (attach separately/individually) via email – info@ccmnigeria.org.
The following mandatory requirements/ eligibility criteria are expected to be met by all prospective bidders:
A: Limited Liability Companies
1. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC) with the inclusion of Articles of Association (forms CAC2 and CAC7)
2. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2022, 2023 & 2024)
3. Evidence of current Pension Compliance Certificate valid till 31st December 2025.
4. Evidence of the current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2025;
5. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December 2025;
6. Evidence of compliance to Bureau of Public Procurement (BPP) valid till 31st December, 2025
7. Copy of Audited Company Accounts for the immediate past three years (2022, 2023 & 2024) duly stamped and signed by External Auditors.
8. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
9. Sworn Affidavit
10. Bank Reference letter or letter of good standing from bank addressed to CCMN.
B: Business enterprises and Ventures
1. Certificate of registration.
2. Tax identification Number
Please note as follows:
a. Only Submissions received through the physical address provided above will be considered. Upon submission of documents, Vendors are expected to fill in the bid register at the location address.
b. The submission deadline is 12pm on Friday, 14th November 2025.
c. Vendors will be pre-qualified based on the strength of the documents submitted.
d. An evaluation will be carried out on the submitted document immediately.
e. Pre-qualified vendors will be registered on the Common-Vendor-database of the Global Fund.
f. The recommended vendor will be required to provide the service as per contract award.
g. CCMN plans on entering a one – Year renewable short-term agreement with pre-qualified vendors from this process. A Form of Contract shall be signed with CCMN, which will become the contract in the event your organization is selected.
h. All requests for clarifications should be directed to via email at info@ccmnigeria.org on or before Friday, 14th November 2025.
GENERAL INFORMATION
a. 1. Bids must be in English Language and signed by an official authorized by the bidder.
2. Bids submitted after the deadline for submission would be rejected.
3. CCMN reserves the right to evaluate and award per line item and in the event of exigency, CCMN may vary the quantities/quality of the items during the time of evaluation, award and execution of contract with respect to this invitation to tender.
4. CCMN is not bound to shortlist any firm and reserves the right to annul the bidding process at any time without incurring any liabilities or providing reason.
5. Only vendors with complete documentation as stated above will be considered.
6. CCMN is VAT exempt and relevant tax deductions shall be made on behalf of the relevant authorities e.g Withholding Tax and Stamp Duty. CCMN shall verify any or all documents and claims made by applicants and will disqualify Vendors/Contractors with falsified documents and claims. Also, CCMN shall conduct due diligence on all the documents and information shared by vendors for the purposes of this EOI exercise. If it is determined that submitted documents and claims have been falsified, the Vendor/Contractor may face prosecution in a court of Law.
7. CCMN shall not be held responsible for any disqualified Quotation as a result of any omission or deletion relating to the submission guidelines.
8. This advertisement shall not be construed as a contract to any Vendor/Contractor, nor shall it entitle any Vendor/Contractor to submit documents to claim any indemnity from CCMN.
6. GLOBAL FUND SUPPLIERS CODE OF CONDUCT
The bidders shall get acquainted with the global fund code of conduct for suppliers using this link below:
https://www.theglobalfund.org/media/3275/corporatecodeofconductforsupplierspolicyen.pdf
Responding to this advert shall serve as an acknowledgement to abide by the Global Fund Code of Conduct for Suppliers.
Whistle blowing Policy: Suppliers are encouraged to send information on any infraction or grievances to the dedicated email account: ethics@ccmnigeria.org
Signed
The Finance and Admin Officer
CCMN
