DEADLINE: 22ND DECEMBER, 2025
FEDERAL POLYTECHNIC UKANA, AKWA IBOM STATE
INVITATION TO TENDER FOR THE YEAR 2020/2025 (MERGED) TETFUND ANNUAL AND PROJECT MAINTENANCE INTERVENTION, YEAR 2025 CAREER SERVICE CENTRE INTERVENTION
1.0. INTRODUCTION
A. In compliance with the provisions of the Public Procurement Act, 2007, The Federal Polytechnic, Ukana, Akwa Ibom State hereby invites interested, competent and reputable contractors with relevant experience and good record of accomplishment to a bid for the underlisted projects under the Year 2020/2025 (merged) Tetfund Annual and Project Maintenance Intervention, Year 2025 Career Service Centre Intervention.
2.0 SCOPE OF WORK/GOODS
A. YEAR 2020/2025 (MERGED) TETFUND ANNUAL AND PROJECT MAINTENANCE INTERVENTION
- LOT W1: Proposed Construction of Botanical Garden and Animal Farm with Furnishing
- LOT W2: Proposed Construction of Glass Blowing workshop
- LOT W3: Proposed Rehabilitation of Workshop and laboratory into mass communication building
CATEGORY II: GOODS
- LOT G1: Supply, Installation, Testing and Commissioning of Equipment for Mass Communication Studio
- LOT G2: Supply, Installation, Testing and Commissioning of Solar Power inverter System
B. YEAR 2025 CAREER SERVICE CENTRE INTERVENTION
- LOT G3: Training for Annual Performance and Evaluation Workshop Workshops
- LOT G4: Supply and Installation of Educational and Communication Media Tools
3.0. ELIGIBILITY REQUIREMENTS
For purposes of evaluation, interested Contractors/Consultants should supply the underlisted information including but not limited to the following:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC)
b. Evidence of Company’s Income Tax Clearance Certificate valid till 31st December 2025
c. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2025
d. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2025.
e. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP.
f. Sworn Affidavit
i. an affidavit certifying that the company is not in receivership, insolvency or bankruptcy.
ii. an affidavit that no officer of the Federal Polytechnic, Ukana or Bureau of Public Procurement is a director or shareholder or has any pecuniary interest in the bidder.
iii. An affidavit that none of the Directors of the Company has been convicted of a criminal offense in relation to fraud or financial impropriety in any court in Nigeria or elsewhere.
iv. That all information presented in the bid is true and correct in all particulars.
g. Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
h. Company’s profile with the Curriculum Vitae of the Key Staff to be deployed for the project, including copies of their Academic/ Professional qualifications;
i. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
j. Certificate of independent tender Determination.
k. The financial bid should contain a bid security of not less than 2% of the quoted amount by way of Bank guarantee issued by reputable bank acceptable by the procuring Entity.
l. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Head Paper must bear Names and Nationalities of the Directors of the company at the bottom of the page, duly signed by the authorized officer of the firm.
4.0 COLLECTION OF BIDDING DOCUMENTS
Interested bidders are to collect the bidding document from the Procurement Office on presentation of the receipt of payment of a Non-Refundable tender fee of N10,000 naira per Lot
5.0 SUBMISSION OF DOCUMENTS
Prospective bidders are to submit pre-qualification documents for each of the Lot desired; one hard and soft copy each of the technical and financial bids packaged in sealed envelopes and clearly marked as “Invitation to Tender”; and addressed to The Rector, Federal Polytechnic, Ukana, Akwa Ibom State, and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box in the Office of the Rector not later than 12:00 Noon, 22nd December, 2025.
6.0 OPENING OF TENDER DOCUMENTS
Both technical and financial bids documents will be opened immediately after the deadline for submission at 12:00 Noon, 22nd December, 2025 in the Polytechnic’s Conference Room, FEDERAL POLYTECHNIC, UKANA, AKWA IBOM STATE in the presence of bidders or their representatives. Please, ensure that you sign the Bid Submission Register in the Procurement Unit, as the Polytechnic will not be held liable for misplaced or wrongly submitted bids.
7.0 GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. The Bids will be opened in the presence of CSOs and professional bodies
d. Arrangement of Technical Documents in hard copies should follow the order in the list above and appropriately paged. The technical document should have a table of content indicating the pages, which these items are to be found. Failure to comply with this directive will result in disqualification of the bidder.
e. The Federal Polytechnic, Ukana, Akwa Ibom State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the 2007 Public Procurement ACT.
SIGNED
Rector,
FEDERAL POLYTECHNIC, UKANA,
AKWA IBOM STATE
