DEADLINE: 29TH DECEMBER, 2025
MALARIA CONSORTIUM NIGERIA
EXPRESSION OF INTEREST (EOI) FOR THE PRE-QUALIFICATION OF IT EQUIPMENT
REF: MC-NG-ABJ-EOI-2025-003-IT EQUIPMENT
(A) Malaria Consortium
Established in 2003, Malaria Consortium is one of the world’s leading non-profit organisations specialising in the prevention, control and treatment of malaria and other communicable diseases among vulnerable populations. Our mission is to save lives and improve health in Africa and Asia, through evidence-based programmes that combat targeted diseases and promote universal health coverage.
Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality.
(B) Administrative Information
(1) This EOI intends to prequalify the suppliers for supply of IT Equipment to Malaria Consortium Nigeria.
(2) This EOI comprises the following documents:
- The Expression of Interest (EOI) document
- The Bidder Response Document (BRD)
(3) Interested bidders are to submit proposals in softcopy to tenders@malariaconsortium.org with the following reference in the subject: ‘MC-NG-ABJ-EOI-2025-003-IT EQUIPMENT.
(4) Bids must be received by Monday, 29 December, 2025 by 17:00 (5pm). Bids submitted after the deadline will NOT be accepted.
(5) Enquiries, if any, should be sent by email to tenders@malariaconsortium.org up to Friday, 19 December, 2025 by 17:00 (5pm), with the following email reference in the subject: ‘MC-NG-ABJ-EOI-2025-003-IT EQUIPMENT- Question’.
(6) Malaria Consortium will notify the winning bidders in writing. Malaria Consortium is under no obligation to share the identity, proposal, or contract terms of the winning vendor.
(7) The submitted EOI shall include the following information. Failure to supply all requested information or comply with the specified formats will disqualify the bidder from consideration:
(a) Signature to confirm compliance with Malaria Consortiums Policies (on the BRD).
(b) Copy of business registration documents (proof of legal operation in the country of incorporation).
(c) Evidence of tax payment for the past 3 years (2022,2023, 2024).
(d) Copy of Audited statement of accounts for the past 2 fiscal years (2022, 2023 and 2024).
(e) Technical Proposal.
(8) Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium.
(9) Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest.
(10) The award criteria shall be based on the proposal’s overall response and value for money while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees.
(11) The successful vendors shall receive a Prequalified Supplier Agreement for a period of up to 2 years, which can be extended upon agreement of both parties. Prequalified Suppliers may subsequently receive Requests for Quotations, and their responses evaluated based on each IT Equipment Supplies request.
(12) Malaria Consortium reserves the right not to issue Request for Quotations after the EOI process.
(13) The language for communications and required documents is English.
(C) Mandatory and Technical Evaluation Requirements for the Service Provider (with grades)
Mandatory criteria (non-adherence disqualifies a bid from further consideration) Score Registration with Corporate Affairs Commission as a business 5 marks Proof of financial capacity (Audited account for 2022, 2023 and 2024) 15 marks Evidence of experience in executing similar jobs. Bidders should provide previous similar POs or contracts executed (minimum of 3 POs/contracts) 15 marks Copies of three-year tax clearance certificate 2022, 2023, 2024 10 marks Provide evidence of authorized distributorship / dealership license from the Manufacturer 15 marks Due Diligence/Physical office inspection 40 marks
(D) Payment Terms
(14) Malaria Consortium will make payment 30 days after presentation of the following documents outlining any deductions for loss, damage, or late delivery:
- Invoice.
- Delivery note
(15) All payments will be made in Nigeria Naira (Naira) by bank transfer within 30 days of receipt of valid documentation.
(16) The evaluation criteria as outlined in section E below will be used to evaluate bids.
(E) EOI Evaluation Criteria
(17) For the proposal to be considered technically compliant, the bidder must achieve a minimum score of 65% to be shortlisted for pre-qualification. Proposals which do not meet the minimum score will be given no further consideration. In addition, clarity and completeness of presentation will be considered during the evaluation.
Pre-selection criteria (non-adherence disqualifies a bid from further consideration) Signature to show compliance with Malaria Consortiums Policies, and Terms and Conditions of Purchase (on the BRD). Yes/No Copy of business registration documents (proof of legal operation in country of incorporation). Yes/No Evidence of tax payment for the past 3 years (2022, 2023, 2024). Yes/No Copy of Audited statement of accounts for the past 2 fiscal years (2022,2023 and 2024) Yes/No Provide evidence of authorized distributorship / dealership license from the Manufacturer Yes/No
