DEADLINE: 19TH DECEMBER, 2025
NATIONAL IDENTITY MANAGEMENT COMMISSION (NIMC)
11 SOKODE CRESCENT, OFF DALABA STREET, ZONE 5, WUSE ABUJA
INVITATION FOR EXPRESSION OF INTEREST AND TO TENDER FOR THE 2025 BUDGET OF THE COMMISSION
1.0 INTRODUCTION
The National Identity Management Commission (NIMC), “The Commission charged with the mandate to establish, operate, and manage the National Identity Database in Nigeria, seeks to invite applications from interested Vendors with cognate experience in areas listed under 2.0 below, wishing to express their interest and submit Technical and Financial Bids for the under-listed projects:
2.0 SCOPE OF GOODS, CONSULTANCY, NON-CONSULTANCY SERVICES AND WORKS
Interested and Eligible Contractors and Service providers are expected to indicate their interest in any of the following under-listed categories:
CATEGORY A: GOODS (G)
1. PROCUREMENT OF BIOMETRIC/ENROLMENT EQUIPMENT AT THE NIMC HQ AND STATE OFFICES
- LOT G1: Procurement of Fingerprint Capture Equipment
- LOT G2: Procurement of Verification and Other Biometric Equipment
- LOT G3: Procurement of Capturing and Enrollment Extension Equipment
- LOT G4: Procurement of Dedicated Enrollment Desktop Computers
- LOT G5: Procurement of Enrollment Centre Cooling Devices
2. PROCUREMENT OF WORKTOOLS (LAPTOPS AND DESKTOPS)
- LOT G6: Procurement of All-in-one Desktop Computers for NIMC
- LOT G7: Procurement of Laptops for NIMC
3. OFFICE STATIONERIES AND CONSUMABLES
- LOT G8: Procurement of Office Stationery and Consumables for NIMC HQ and FCT Office
CATEGORY B: NON-CONSULTANCY SERVICES (NC)
1. FACILITY MANAGEMENT SERVICES FOR NIMC OFFICES:
- LOT NC1: Facility Management Services for NIMC Edo State Office
- LOT NC2: Facility Management Services for NIMC Kano State Office
- LOT NC3: Facility Management Services for NIMC Lagos State Office
CATEGORY C: WORKS (W)
1. RENOVATION AND REHABILITATION WORKS IN NIMC OFFICES
- Lot W1: Remodelling of selected portions of NIMC HQ
- Lot W2: Renovation/Rehabilitation works in NIMC Headquarters
- Lot W3: Renovation/Rehabilitation works in NIMC Akwa Ibom State Office
- Lot W4: Renovation/Rehabilitation works in NIMC Enugu State Office
- Lot W5: Renovation/Rehabilitation works in NIMC Gombe State Office
- Lot W6: Renovation/Rehabilitation works in NIMC Kano State Office
- Lot W7: Renovation/Rehabilitation works in NIMC Kogi State Office
- Lot W8: Renovation/Rehabilitation works in NIMC Oyo State Office
2. INSTALLATION OF RENEWABLE POWER SYSTEM IN NIMC OFFICES
- Lot W9: Installation of Renewable Power System in NIMC Headquarters
- Lot W10: Installation of Renewable Power System in Selected NIMC North-central Offices
- Lot W11: Installation of Renewable Power System in Selected NIMC North-west Offices
- Lot W12: Installation of Renewable Power System in Selected NIMC North-east Offices
- Lot W13: Installation of Renewable Power System in Selected NIMC South-east Offices
- Lot W14: Installation of Renewable Power System in Selected NIMC South-west Offices
- Lot W15: Installation of Renewable Power System in Selected NIMC South-south Offices
3. SETUP OF SOLAR POWERED ERC SYSTEM FOR NIMC
- Lot W16: Setup of Solar-Powered ERC System for NIMC Headquarters
- Lot W17: Setup of Solar-Powered ERC System for Selected NIMC North-central Offices
- Lot W18: Setup of Solar-Powered ERC System for Selected NIMC North-West Offices
- Lot W19: Setup of Solar-Powered ERC System for Selected NIMC North-East Offices
- Lot W20: Setup of Solar-Powered ERC System for Selected NIMC South-East Offices
- Lot W21: Setup of Solar-Powered ERC System for Selected NIMC South-West Offices
- Lot W22: Setup of Solar-Powered ERC System for Selected NIMC South-south Offices
CATEGORY D: CONSULTANCY SERVICES (CS) – EXPRESSION OF INTEREST
1. PROVISION OF IT CONSULTANCY AND RELATED SERVICES FOR NIMC
- LOT CS1: Provision of Enrollment Software Licenses
- LOT CS2: Upgrade of NIMC Enrollment Software
- LOT CS3: Upgrade of NIMC Modification Verification Software
- LOT CS4: Provision of Consultancy Services for NIMC Data Centre Energy Monitoring and Automation System (EMAS)
- LOT CS5: Engagement of an IT Consultant for the Development of an Enterprise Learning Management Solution (LMS) for NIMC
- LOT CS6: Engagement of an IT Consultant for the Development of an Electronic Ticketing Solution for NIMC
- LOT CS7: Engagement of National Coordinating Consultant for Upgrade Process Optimisation
- LOT CS8: Provision of Nationwide Technical Training on Upgraded Enrollment Devices and Applications
- LOT CS9: Provision of Consultancy Services for NIMC UPS and Battery Systems Assessment and Optimisation
2. ENGAGEMENT OF EXTERNAL SOLICITORS
- Lot CS10: Engagement of Legal Firms as External Solicitors to NIMC
3.0 ELIGIBILITY REQUIREMENTS
Prospective bidders for all categories should submit the following documents as applicable:
- Evidence of Certificate of Incorporation/Registration with the Corporate Affairs Commission (CAC), including Form CAC2 and CAC7;
- Evidence of the Company’s Three (3) Years valid Tax Clearance Certificate (2022, 2023, & 2024); valid till 31st December, 2025;
- Evidence of Nigerian Social Insurance Trust Fund Certificate (NSITF) valid till 31st December, 2025;
- Duly signed the company’s Three (3) Years Audited Account (2022, 2023, & 2024);
- Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2025;
- Evidence of Current PENCOM Compliance Certificate valid till 31st December 2025;
- Sworn affidavit indicating that the Company is not in Receivership nor any of its directors involved or convicted of any fraudulent activity;
- Sworn affidavit of disclosure; to disclose clearly if any of the officers (or related persons) of the National Identity Management Commission (NIMC) or the Bureau for Public Procurement (BPP) is a former or present Director of the company;
- Sworn affidavit that the Company is not a replacement for a hitherto Tax defaulting company;
- Evidence of Financial Capability and Banking Support;
- Current Evidence of Registration on the National Database of Contractors, Consultants and Service Providers (IRR);
- Verifiable documentary evidence of at least three (3) similar projects executed in the last five (5) years and evidence of the knowledge of the industry, including Letters of Awards and/or Job Completion Certificates;
- Bidders responding to the Expression of Interest for Category D – Lot CS10 must provide verifiable evidence of their competence in arbitration and litigation.
- Company Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications, and professional practice license such as NEMSA (particularly for Category C – Lots W11 – W24, and Category D – Lot CS9), COREN (particularly for Category C – Lots W1 – W10), ARCON, CORBON, QSRBN, etc. as applicable;
- Evidence of Firm’s registration and practice license with the National Information Technology Development Agency (NITDA), Computer Professionals (Registration) Council of Nigeria (CPN) for Category A – Lot G6 – G7,
Category D – Lot CS1 – CS8;
- Evidence of Firm’s accreditation by the Centre for Management Development (CMD) as a Training Organization. For Category D – Lot CS8;
- Evidence of OEM and/or OEM authorization for Lots where Specialized Equipment are to be supplied;
- For Joint Venture/Partnership, a Memorandum of Understanding (MOU) should be provided (all the eligibility requirements are compulsory for each JV partner);
- All documents for submission must be transmitted with a covering/ forwarding letter on the Company/Firm’s Letter Head Paper bearing amongst others, the registration number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
NOTE: Original Documents should be available for sighting on demand.
4.0 COLLECTION OF TENDER DOCUMENTS (FOR CATEGORIES A, B AND C)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Deputy Director/Ag. Head, Procurement, National Identity Management Commission (NIMC), at 11 Sokode Crescent off Dalaba Street, Wuse Zone 5, Abuja, upon presentation of evidence of payment of a non-refundable fee of N10,000.00, paid into the National Identity Management Commission (NIMC)’s Remita Account in any Commercial Bank.
5.0 SUBMISSION OF TENDER DOCUMENTS
Categories A, B, and C Prospective bidders are to submit five (5) hard copies each of the Technical and Financial Bids (with a soft copy of Financial Bid only in MS Excel Format, in a Flash Drive), packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”.
Thereafter, put the two sealed envelopes (technical and financial bids) into a bigger sealed envelope addressed to the D.Director/Ag. Head Procurement Unit, National Identity Management Commission (NIMC), No. 11 Sokode Crescent off Dalaba Street, Wuse, Zone 5, Abuja, and clearly marked “the category, name and lot of the project”. Furthermore, the reverse side of each sealed envelope should have the “name, contact, and address of the bidder” and dropped in the designated Tender Box (Procurement Unit, Room 009, Old Administrative Block, National Identity Management Commission, No. 11 Sokode Crescent off Dalaba Street, Wuse Zone 5, Abuja) not later than 12:00 noon, Friday 19th December, 2025.
Eligible Vendors applying for Category D – Expression of Interest are expected to submit five (5) Hard Copies of their Technical Bid ONLY (in line with section 3.0 above), sealed in one envelope, and addressed to the D.Director/Ag. Head Procurement Unit, National Identity Management Commission (NIMC), No. 11 Sokode Crescent off Dalaba Street, Wuse, Zone 5, Abuja, and clearly marked “the category, name and lot of the project”. Furthermore, the reverse side of the sealed envelope should have the “name, contact and address of the bidder” and dropped in the designated Tender Box (Procurement Unit, Room 009, Old Administrative Block, National Identity Management Commission, No. 11 Sokode Crescent off Dalaba Street, Wuse Zone 5, Abuja) not later than 12:00 noon, Friday 19th December, 2025.
6.0 OPENING OF BID
The Technical Bids will be opened immediately after the deadline for submission on Friday 19th December, 2025, at 12:00 noon, in front of the Modification Office (Close to the main gate- gate 1), NIMC Headquarters Abuja in the presence of bidders or their representatives, while the Financial Bids will be kept un-opened (for Categories A, B, and C only). Successful Vendors that scale through the Expression of Interest stage for Category D shall be shortlisted and invited at a later date to obtain the Request for Proposal (RfP) Document. All Vendors should endeavour to sign the bid collection and submission registers in the office of (D.Director/Ag. Head, Procurement Unit, Room 009, Old Administrative Block, 11 Sokode Crescent off Dalaba Street, Wuse Zone 5, Abuja), as the National Identity Management Commission (NIMC) will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Ag. Head Procurement on procurement@nimc.gov.ng.
7.0 GENERAL INFORMATION
i. All bids must be in English Language and signed by an official authorised by the bidder;
ii. Bids submitted after the deadline for submission would be returned unopened;
iii. Bids not properly marked, labelled and/or appropriately dropped in the respective tender boxes would be rejected;
iv. Bidders should not bid for more than one (1) Lot per category, as this could lead to disqualification;
v. Only pre-qualified Bidders at the technical evaluation will be invited for financial bid opening. The financials of unsuccessful bidders will be returned unopened.
vi. All costs will be borne by the bidders;
vii. The National Identity Management Commission (NIMC) may disqualify any bidder who submits documents containing false information or documents forged for purposes of qualification at any time, such disqualification is in accordance with Section 42 of the DPPMB Law 2018;
viii. The NIMC is not bound to pre-qualify any bidder, and reserves the right to annul the procurement process at any time without incurring any liabilities, in accordance with section 28 of the Public Procurement Act, 2007.
ix. BE INFORMED THAT FURTHER INFORMATION WILL BE IN THE STANDARD BIDDING DOCUMENT (SBD).
8.0 DISCLAIMER
This advertisement is published for information sake and invitation only. The National Identity Management Commission will not be responsible for any cost or expenses incurred by any interested party/parties in connection with any response to this invitation and/or other submission of the tender documents.
Signed:
DEPUTY DIRECTOR/AG. HEAD PROCUREMENT
For: DG/CEO
