Family Health International (FHI360)- Request For Quotation (RFQ) For Supply Of Medical Oxygen Cylinders With Electronic Tracking Device And Anti-Theft Branding For Asset Control And Traceability

DEADLINE: 10TH MARCH, 2026
FAMILY HEALTH INTERNATIONAL (FHI360)
REQUEST FOR QUOTATION (RFQ) FOR SUPPLY OF MEDICAL OXYGEN CYLINDERS WITH ELECTRONIC TRACKING DEVICE AND ANTI-THEFT BRANDING FOR ASSET CONTROL AND TRACEABILITY
SOLICITATION NO.: RFQ/FHI360/EPIC/OXYGEN/2026/02
TYPE OF AWARD: FIXED-PRICE PURCHASE ORDER
FUNDING SOURCE: UNITED STATES GOVERNMENT

A. Background
FAMILY HEALTH INTERNATIONAL (FHI360) Nigeria is procuring 1,500 medical oxygen cylinders to strengthen medical oxygen distribution systems across 12 supported health facilities in Nigeria with Liquid Oxygen Storage Infrastructure. This procurement includes enhanced anti-diversion, geo-fencing, and asset-tracking requirements to ensure accountability and lifecycle monitoring of donated assets in accordance with the specifications listed in Section B and C below.

B. Electronic Asset Tracking & Anti-Diversion/Theft Requirements
1. Permanent Anti-Theft Branding: Deep engraved facility name and Property of FHI360 – Not for Sale; Minimum engraving depth: 0.5mm, Tamper-resistant and repaint-proof and located on shoulder and body of cylinder—NOTE FINAL BRANDING DATA WILL BE PROVIDED TO THE SUCCESSFUL BIDDER.
2. Unique Identification System: Factory-stamped serial numbers, Engraved serial duplication, Tamper-proof industrial QR code metal plate and Digital registry mapping to facility and batch.
3. Mandatory GPS/GSM Tracking Device: Embedded or securely mounted industrial-grade GPS/GSM tracker, Geo-fencing capability (restricted zone definition), Real-time movement alerts outside approved zones, Tamper detection alert system, Minimum 24-month battery life, Cloud-based monitoring dashboard with admin access, API integration capability, Data export (CSV/Excel/PDF), Training for FHI360 personnel and 5-year technical support commitment.
4. Anti-Tampering Clause: Any attempt to disable, remove, bypass, or tamper with tracking or security features shall constitute breach of contract and may result in termination and vendor blacklisting.

C. Technical Specifications for the Medical Oxygen Cylinder
I. Gas Type: Medical Oxygen (≥93%)
II. Cylinder Material: Seamless high-tensile steel ISO 9809 / EN 1964
III. Water Capacity: 40 Litres
IV. Working Pressure: 150 bar
V. Test Pressure: 250 bar
VI. Valve Type: Bullnose/CGA 540 with burst disc
VII. Colour Code: White shoulder + Black body (Nigeria standard)
VIII. Certification: ISO, CE, SON, NAFDAC compliant
IX. Warranty: Minimum 24 months

D. Quantity & Delivery Timeline
Total Quantity: 1,500 units (40L)
The delivery and completion of this supply must be finalized on or before May 31, 2026. Bidders are required to propose a delivery schedule that ensures full supply, installation (where applicable), and handover of all medical oxygen cylinders and related requirements within this timeframe. Any proposal with a delivery timeline extending beyond May 31, 2026, will not be considered.

E. Commercial Terms and Requirements
Please include the following items in your quotation:
I. Unit price ($) per cylinder
II. Cost of anti-theft electronic tracking device installation
III. Cost engraved branding on each Cylinder
IV. Total cost of the supply
V. Payment term
VI. Validity period of quotation
VII. Evidence/documentation of after-sales service and support capabilities

F. Bid Submission Requirements and Documentation
Bidders are required to provide the following technical documents to support their proposals:
I. Manufacturers and product certifications (ISO, CE, EN, NAFDAC, or equivalent)
II. Safety data sheet (SDS) for medical oxygen
III. Equipment warranty terms—Minimum 24-month warranty covering cylinder body valve, and engraving durability.
IV. Company profile with Product catalogue and high-resolution product images
V. Corporate registration documents (CAC and form CAC7 & CAC2)
VI. Evidence of tax payment for the last 3 years
VII. Reference from at least 2 clients
VIII. Financial Proposal

G. Evaluation Criteria

H. Electronic Submission Instructions
All bidders are required to submit their complete quotation electronically in PDF format to: VIE-Proposals2022@fhi360.org no later than 5:00 PM Nigerian Time, March 10, 2026.

1. Document Format

• The submission must be in one single PDF file only.
• If the PDF is password-protected, the bidder must clearly provide a contact email address within the submission through which the Selection Committee can request the password when required.

2. Arrangement of Documents
All required documents must be compiled and arranged in the following order within the single PDF file:
1. Cover Letter (signed and on company letterhead)
2. Company/Business Profile
3. Copies of Company Registration Documents (CAC or relevant national registration)
4. Relevant Certifications (local and international) applicable to the supply of medical oxygen cylinders
5. Valid Tax Clearance Certificate
6. Evidence of Similar Experience, including copies of:
o Purchase Orders/Contracts
o Delivery Notes and/or Job Completion Certificates
7. Detailed documentation on the proposed anti-theft device and brand.
8. Any Other Required Documents including those listed in section F (I, II and III) as specified in this RFQ
9. Financial Proposal/Quotation (place as the final section of the document)

3. Important Notes

• All documents must be submitted as one complete file. Multiple attachments may lead to disqualification.
• Late submissions will not be considered.
• Bidders are advised to ensure clarity and completeness of all documents before submission.

I. Enquiry
Bidders may submit any requests for clarification or additional information regarding this RFQ via email to quotations.nigeria@fhi360.org. All enquiries must be submitted in writing no later than 5:00 PM (Nigerian Time), March 4th, 2026, to allow for timely response. Responses to enquiries may be shared with all prospective bidders where necessary to ensure fairness and transparency.

Safeguarding:
FHI 360 is committed to providing a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.