Federal University Of Petroleum Resources- Invitation To Tender For Year 2025 Tetfund Sponsored ICT And Library Intervention Projects (3 Lots)

DEADLINE: 25TH FEBRUARY, 2026
FEDERAL UNIVERSITY OF PETROLEUM RESOURCES
P.M.B. 1221, EFFURUN, DELTA STATE, NIGERIA
INVITATION TO TENDER FOR YEAR 2025 TETFUND SPONSORED ICT AND LIBRARY INTERVENTION PROJECTS

1. INTRODUCTION:
The Federal University of Petroleum Resources, Effurun (FUPRE), Delta State in compliance with the requirements of the Public Procurement Act 2007 and other extant government regulations, the university intends to undertake the Procurement of Works, Goods and Services for the implementation of Year 2025 TETFund sponsored ICT and Library Intervention Projects following the allocation of funds. Competent and experienced Contractors/Firms with relevant experiences and good track record of prompt delivery of similar projects are hereby invited to submit bids for prequalification and tender exercise for the projects listed below.

2. SCOPE OF PROJECT AND ASSIGNMENT

3. ELIGIBILITY REQUIREMENTS
Competent and interested companies who have the requisite experience and desire to execute the projects are required to submit the following documents with verifiable evidence for assessment and consideration:
a. Evidence of Certificate of Incorporation with the Corporate Affairs Commission (CAC)
b. Evidence of Current Tax Clearance Certificate (TCC) for the last three (3) years (2020, 2021 & 2022) valid till 31st December, 2025.
c. Evidence of current Pension Compliance Certificate valid till 31st December, 2025
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2025.
e. Evidence of Compliance with National Social Insurance Trust Fund (NSITF) valid till 31st December, 2025.
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) expiring on 31/12/2025 or valid Certificate issued by BPP
g. A sworn affidavit by a Director of the company certifying that:
i. The document submitted for the pre-qualification exercises are genuine and correct;
ii. None of the Director(s) of the company had ever been convicted by a Court of Law;
iii. None of the officer of the relevant committees of the Federal University of Petroleum Resources, Effurun or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder.
iv. The company is not in receivership, insolvency or bankruptcy proceedings or the subject of any form of winding up petition.
h. Company Audited Accounts for the last three (3) years certified by a Chartered Accountant/Auditor.
i. Evidence of personnel competence and registration with professional bodies (CVs and profiles of lead Consultants/facilitators) for lot 3
j. Evidence of registration with National Information Technology Development Agency (NITDA) as an ICT Contractor/Consultant for Lots 2 and 3
k. Evidence of financial capability to execute the project including Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the project when needed;
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and photographs of the projects.
m. For Joint Venture/Partnership. Memorandum of Understanding (MOU) should be provided (all the eligibility requirements are compulsory for each JV partner)
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail Address.

4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Documents (SBD) from the Procurement Unit (Office of the Vice Chancellor), Federal University of Petroleum Resources, Effurun, Delta State between 10am – 3pm (Monday–Fridays) on payment of a non-refundable fee of N10,000, to be paid into FUPRE TSA Internally Generated Revenue Account with CBN through any Commercial Bank and obtain receipt from the Bursary Department.

5. SUBMISSION OF TENDER DOCUMENT
Prospected bidders are to submit bid for each of the Lot desired, one (1) hard copies each of the technical and financial bids packaged separately in a sealed envelope and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, the two sealed envelopes should be enclosed in a bigger sealed envelope clearly marked with “Name of Project” and “Lot No” on the right-hand corner, the name of the Bidder on the reverse side of the envelope and addressed to:
The Vice Chancellor,
ATTN: Head of Procurement
Federal University of Petroleum Resources,
PMB 1221, Effurun, Delta State.
The tender documents are to be hand-delivered and dropped in the Bid Box at the Procurement Unit, Federal University of Petroleum Resources, PMB 1221, Effurun, Delta State, not later than: 12:00noon on Wednesday, 25th February, 2026.

6. OPENING OF TECHNICAL DOCUMENTS
The Technical Bids will be opened immediately after the submission deadline on Wednesday, 25th February, 2026 and Tenderers, Procurement Observers and the general public are invited to attend the opening ceremony at the University Senate Chambers.

7.0 IMPORTANT NOTICE
a. Bids must be in English Language and signed by an official authorized by the bidder;
b. Bids submitted after the deadline for submission will be returned unopened
c. All costs will be borne by the Bidders as the University will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation.
d. The Federal University of Petroleum Resources is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007.
e. The University is not obliged to award the contract to the lowest bidder.
f. Only shortlisted bidders will be invited for the opening of their financial bids.

Signed:
Prof. Ezekiel Agbalagba
Vice Chancellor