DEADLINE: 18TH MARCH, 2026
INSTITUTE OF HUMAN VIROLOGY, NIGERIA (IHVN)
INVITATION TO BID FOR THE OPTIMIZATION OF PCR LABORATORIES UNDER GF N-THRIP GRANT
1. Introduction
The Institute of Human Virology, Nigeria (IHVN) is a leading local non-governmental organization implementing HIV/AIDS, Tuberculosis, Malaria, Research, and non-communicable disease projects in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and those affected by these diseases.
2. Background
The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with those affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers. IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans. IHVN’s key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis, and Malaria.
3. Scope of Bid
Bidders are invited to submit a Bid for the goods and/or services specified above, in accordance with the schedule of requirements.
4. Invitations to Bidding
IHVN is soliciting interest from reputable bidders and organizations with relevant experience in carrying out services listed on our ITB during the project implementation period.
To be eligible to participate in the bidding process, interested organizations are required to provide the following information:
The following will constitute the pre-selection criteria on a Yes or No basis:
- Availability of a Company profile which should introduce your experience in line with details of your CAC Memorandum and Articles of Association.
- All Bidders must include copies of FIRS tax clearance certificates for the past three years i.e., 2022, 2023 & 2024.
- All bidders must provide verifiable documentary evidence of the execution of at least three (3) Contracts for Laboratory maintenance work/renovation, two of which must have been in the last five (5) years. Copy of the award letters and delivery certificate where applicable are to be enclosed.
- All bidders must provide proof of Certificate of Incorporation with the Corporate Affairs Commission (CAC), including Memorandum and Articles of Association, Form CAC2 and CAC7.
- Availability of audited financial statements for the last 3 years i.e., 2022, 2023 & 2024.
- Bank Reference Letter addressed to IHVN for the purpose of this bid.
- Current Sworn Affidavit certifying as follows
I. The company is not in receivership, subject to any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
II. The company does not have any director who has been convicted by any court in Nigeria and any other country for criminal offences in relation to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.
III. That no officer of IHVN is a former or present director or shareholder of the company or has any pecuniary interest in the bidder.
IV. That all information presented in the documents is true and correct in all particulars.
- All bidders must submit an original copy of bid security in the value of 2.5% of bidders’ quote.
- All bidders must indicate their bid validity period as 60 days from the date of this bid’s expiration.
Technical Criteria:
S/N TECHNICAL EVALUATION Comment Max. Point 100.00 1.0 Methodology & Work Plan: A clear, logical, and time-effective work plan demonstrating understanding of project sequencing, site constraints, and phasing. Method statement – Understanding the ToR 20.00 1.1 Detailed Work Plan (Gantt Chart) GANTT chart clearly showing project completion within specified time frame 20.00 1.2 Bidders must indicate brand of item against every bid item where applicable and please note that physical sample of every item may be required for verification at the time of bid evaluation With clear pictures and details specification and catalogues 15.00 1.3 Quality Control Plan: Procedures for material testing, structural inspection, and subcontractor management. 10.00 1.4 Safety Policy: Documented safety policies that detailed the health/safety plans, especially critical for renovation works involving occupied buildings or hazardous materials. HSE 15.00 1.5 Adherence to specific project specifications, materials, and local building codes. 10.00 1.6 Equipment & Resources: Availability of specialized equipment necessary for the renovation (e.g., list of equipment owned/leased with proof of ownership/lease agreement). 10.00
5. Submission Requirements
- All interested bidders can download the BID document at www.ihvnigeria.org
6. The Bid and Bid Deadline:
- Funding Agency : GFN-THRIP Grant
- Bid Start Date/Time : 27th February, 2026
- Bid Deadline Date/Time : 18th March 2026 @10:00AM
7. Communications during the BID Period
- A prospective bidder requiring any clarification on technical, contractual, or commercial matters may notify IHVN via email at the following address no later than Eight (8) working days before the closing date for the submission of offers:
- Email for submissions of all queries: bids@ihvnigeria.org
- (Use subject: RE-OPTIMIZATION OF PCR LABORATORIES UNDER GFN-THRIP GRANT).
- The Procurement Team at IHVN will respond in writing (via email only) to any request for clarification of the BID that it receives by the deadline indicated above. A consolidated document of IHVN’s response to all questions (including an explanation of the query but without identifying the source of inquiry) will be sent to all prospective bidders who have acknowledged the BID.
- There shall be no individual presentation by or meeting with bidders until after the closing date. From the date of issue of this bid to the final selection, contact with IHVN officials concerning the bidding process shall not be permitted, other than through the submission of queries and/or through a possible presentation or meeting called for by IHVN, following the terms of this bid.
