DEADLINE: 28TH FEBRUARY, 2026
INTERNATIONAL INSTITUTE FOR DEMOCRACY AND ELECTORAL ASSISTANCE (INTERNATIONAL IDEA)
REQUEST FOR PROPOSAL FOR COMMUNICATION AND MEDIA SUPPORT SERVICES
This email address is set up with auto-response to acknowledge emails received. If you did not receive an autoreply, please send a text message (NO CALLS, CALLS WILL NOT BE ANSWERED) to this number. +46725375735. In your text message, please provide the following:
- Tender reference no. and title
- Email address you used for submission.
- Date and Time, you sent your submission (e.g., November 26, 2025, 12:30 CET)
Format for Submissions:
Proposals must be submitted by email. Technical and Financial proposals must be submitted in separate files and marked accordingly. Price should not be mentioned in the Technical Proposal.
The following text should be put in the subject field of the email:
Technical and Financial Proposals – Do not open before 23:59 CET (Tender 2026-01-083) 28 February, 2026.
Email Address for Clarifications: tender@idea.int
Clarifications may be requested via e-mail not later than 16 February, 2026 at the above email address. Note a response to a request for clarifications will be issued to all tenderers on our website http://www.idea.int/. Therefore, tenderers are advised to check the website regularly during the process.
Note: there are two different email addresses as outlined above, one to be used for submission of your final proposal and the second one to be used for clarifications and other related correspondence.
(1)The International Institute for Democracy and Electoral Assistance (International IDEA) is an intergovernmental organization established in 1995, with member states across all continents, which aims to support sustainable democracy world-wide and assist in the development of institutions and the culture of democracy. At the interface between research, fieldwork and the donor community, IDEA provides a forum for dialogue, builds networks of experts, develops training materials, and provides strategic advice at international, regional, and national level, cooperating with a range of organizations. International IDEA now invites proposals from qualified service providers (Individuals/firms and organizations) for the provision of Communication and Media Support services in Nigeria.
(2) International IDEA intends to procure Communication and Media Support Services across all locations where it implements projects in Nigeria. The required services include but are not limited to media services; event management; film and drama production; animation; videography and photography; Sign Language Interpretation (SLI) services; and Event Rapporteur services. A detailed description of the assignment is provided in the Terms of reference.
(3) Tentative timeframe: It is anticipated that the services will commence in the first quarter of 2026, for a maximum period of five (5) years, subject to funding availability, vendor performance and other relevant factors.
Section 2 Preparation of Proposals
(2.1) Language: The official language for the proposal, contracts, reports and any other documents in relation to the assignment is English.
(2.2) Mandatory Requirements:
To be considered for technical and financial evaluation, Service providers must meet the following mandatory requirements:
(2.2.1) All Professional Qualifications as applicable to the lots:
(1) Applicants must have at least five (5) years working experience.
(2.2.2) All Legal and Regulatory Compliance below:
(1) Corporate applicants must be duly registered entities and comply with the provisions of the Companies and Allied Matters Act (CAMA) 2020.
(2) All individual applicants must possess a valid means of identification (government- issued), such as a Driver’s Licence, National Identity Card, or International Passport.
(3) Both individuals and corporate applicants should have Tax Clearance Certificate (TCC), Tax Identification Number (TIN), and Value Added Tax (VAT) Certificate.
Selection criteria YES NO (a) no person involved in the preparation of the bid is or was a Staff Member or Member of the Board of Advisers at International IDEA in the six months preceding the submission of the bid □ □ (b) no person involved in the preparation of the bid is a family member of a Staff Member or Member of the Board of Advisers at International IDEA in the six months preceding the submission of the bid □ □ (c) No Staff Member or Member of the Board of Advisers at International IDEA has a material financial interest in the bidder □ □
