DEADLINE: 27TH MARCH, 2026
INSTITUTE OF HUMAN VIROLOGY, NIGERIA (IHVN)
INVITATION TO BID FOR THE SUPPLY OF CLINICAL ITEMS UNDER GF N-THRIP GRANT
Background
The Institute of Human Virology, Nigeria (IHVN) was established in 2004 as a local organization to address the HIV/AIDS crisis in Nigeria through the development of infrastructure for treatment, care, prevention, and support for people living with and that affected by HIV/AIDS but has now expanded its services to other infectious diseases of TB and malaria, including cancers.
IHVN is structured to develop and maintain linkages with local and international organizations in collaborative ways that support the Government of Nigeria’s health sector strategic plans.
IHVN key technical and funding partners are the Centers for Disease Control and Prevention (CDC) and the Global Fund to Fight AIDS, Tuberculosis and Malaria.
BID Title
- Supply of Clinical Items under GF N-THRIP grant.
Scope of Bid
- Bidders are invited to submit a Bid for the goods and/or services specified above: Schedule of Requirements, in accordance with this bid.
Interpretation of the Bid
- This Request For Bid (RFB) is an invitation to treat and shall not be construed as an offer capable of being accepted or as creating any contractual, other legal or restitutionary rights.
- This RFB is conducted in accordance with the applicable provisions of IHVN Procurement Manual (latest version of which can be accessed at: www.ihvnigeria.org and other relevant Organizational Directives and Administrative Instructions that are referred to in the Procurement Manual.
Language
- The Bid, as well as all correspondence and documents relating to the Bid shall be written in the English language, unless specified otherwise in the bid advert.
Supporting documents and printed literature furnished by the Bidder may be in another language provided they are accompanied by an accurate translation of the relevant passages into the English language, in which case, for purposes of interpretation of the Bid, such translation shall govern.
- The Bidder shall bear all costs of translation to the governing language and all risks of the accuracy of such translation.
Bid Eligibility
Bidders may be a private, public, or government-owned legal entity or any association with legal capacity to enter into a binding Contract with IHVN.
A Bidder, and all parties constituting the bidder, may have the nationality of any country apart from the nationalities, if any, listed in United State Government Debarment List.
A Bidder shall be deemed to have the nationality of a country if the Bidder is a citizen or is constituted, incorporated, or registered and operates in conformity with the provisions of the laws of that country.
A Bidder shall not have a conflict of interest. A bidder shall be considered to have a conflict of interest if:
- A Bidder has a close business or family relationship with a IHVN personnel who:
- (i) are directly or indirectly involved in the preparation of the bidding documents or specifications of the contract, and/or the bid evaluation process of such contract; or
- (ii) would be involved in the implementation or supervision of such contract.
- A Bidder is associated, or has been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by IHVN to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the goods, services or works required in the present procurement process.
- A Bidder has an interest in other bidders, including when they have common ownership and/or management.
Bidders shall not submit more than one bid, except for alternative offers, if permitted. This will result in the disqualification of all bids in which the Bidder is involved.
This includes situations where a firm is the Bidder in one bid and a sub-contractor on another; however, this does not limit the inclusion of a firm as a subcontractor in more than one bid.
Bidders must disclose any actual or potential conflict of interest in the Bid Submission and they shall be deemed ineligible for this procurement process unless such conflict of interest is resolved in a manner acceptable to IHVN.
Failure to disclose any actual or potential conflict of interest may lead to the Bidder being sanctioned.
A Bidder shall not be eligible to submit a quotation if and when at the time of quotation submission, the Bidder:
- Is included in any other Ineligibility List from a IHVN partner and if so listed in United State Government Debarment List.
- Is currently suspended from doing business with IHVN and removed from its vendor database(s), for reasons other than engaging in proscribed practices as defined in the IHVN Procurement Policy.
Fraud & Corruption, Gifts and Hospitality
- IHVN strictly enforces a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical or unprofessional practices, and obstruction of IHVN vendors and requires all bidders/vendors to observe the highest standard of ethics during the procurement process and contract implementation.
IHVN’s Anti-Fraud email: speakout@ihvnigeria.org can be reached at all times to report any foul play at any level.
- Bidders/vendors shall not offer gifts or hospitality of any kind to IHVN staff members including recreational trips to sporting or cultural events, theme parks or offers of holidays, transportation, or invitations to extravagant lunches or dinners.
In pursuance of this policy, IHVN:
a. Shall reject a bid if it determines that the selected bidder has engaged in any corrupt or fraudulent practices in competing for the contract in question.
b. Shall declare a vendor ineligible, either indefinitely or for a stated period, to be awarded a contract if at any time it determines that the vendor has engaged in any corrupt or fraudulent practices in competing for, or in executing an IHVN contract.
Clarification of the Bid
Bidders may request clarification in relation to the RFB by submitting a written request to the contact stated in the Bid advert, until the time stated as deadline on the RFB.
Explanations or interpretations provided by personnel other than the named contact person will not be considered binding or official.
Bid Currency
The bid shall be made in Naira.
If applicable, for comparison and evaluation purposes, IHVN will convert the quotations into USD at the official IHVN rate of exchange in force at the time of the deadline for Bid Submission.
IHVN reserves the right not to reject any bid submitted in a currency other than the mandatory bidding currency.
IHVN may accept bid submitted in another currency than stated above if the Bidder confirms during clarification of quotations in writing that it will accept a Contract issued in the mandatory bid currency and that for conversion the official IHVN operational rate of exchange of the day of RFB deadline as stated in Section I: RFB Particulars shall apply.
Regardless of the currency of quotations received, the Contract will always be issued, and subsequent payments will be made in the mandatory bidding currency above.
Rates in bids shall be fixed. Bids with adjustable rates shall be disqualified.
Taxes
Contract sum shall be subjected to deduction of 5% withholding tax.
Payment Terms
IHVN will ordinarily effect payment within 10 working days after receipt/acceptance of the goods/services and on submission of payment documentation.
Audit
IHVN may conduct an audit of the contract awarded to determine its completeness, efficacy as well as the performance of the supplier which will be used as a basis for the engagement of the vendors for future procurements.
Requirements
Ability to meet delivery targets within IHVN’s specified period.
Bid Protest
Any Bidder that believes to have been unjustly treated in connection with this RFB process or any Contract that may be awarded because of such RFB process may submit a complaint to IHVN Management through postal service using the address provided on IHVN website speakout@ihvnigeria.org
Or contact:
https://theglobalfund.alertline.com/gcs/welcome?locale=en
Responsiveness of Bid
IHVN’s determination of a Bid’s responsiveness will be based on the contents of the Bid itself.
A substantially responsive Bid is one that conforms to all the terms, conditions, and specifications of the bid advert without material deviation, reservation, or omission.
If a Bid is not substantially responsive, it shall be rejected by IHVN and may not subsequently be made responsive by the Bidder by correction of the material deviation, reservation, or omission.
Evaluation of Bid
The evaluation team shall review and evaluate the Bids on the basis of their responsiveness to the Schedule of Requirements and Technical Specifications and other documentation provided, applying the procedure indicated in the bid advert.
Absolutely no changes may be made by IHVN in the criteria after all Bids have been received.
IHVN reserves the right to undertake a post-qualification exercise aimed at determining, to its satisfaction the validity of the information provided by the Bidder.
Such post-qualification shall be fully documented and may include:
a) Verification of accuracy, correctness and authenticity of the information provided by the bidder
b) Validation of extent of compliance to the IHVN requirements
c) Inquiry and reference checking with Government entities
d) Inquiry and reference checking with previous clients
e) Physical inspection of the bidder’s plant or offices
f) Testing and sampling of completed goods
g) Other means that IHVN may deem appropriate
Award Criteria
Prior to expiration of the period of Bid validity, IHVN shall award the contract to the qualified and eligible Bidder that is found to be responsive to the requirements of the Schedule of Requirements and Technical Specification, and has offered the lowest price or the most reasonable price.
Performance Security
A performance security of 4 % of the contract value will be required after award.
Advance Payment Guarantee (APG)
- Any contractor that is willing to apply for advance payment shall produce a banker’s guarantee prior to request for 50% advance payment from the sum of N2.5m and above
- The balance of 50 % of the contract price shall be paid after delivery.
Supplier Code of Conduct
IHVN is committed to working in partnership with our suppliers to realize the full value of our relationships and to positively contribute to our stakeholder communities and the environment.
The following conducts are expected from suppliers:
- No bribery or corruption
- Zero tolerance for fraud and unethical practices
- Accurate records of activities and compliance
- Disclosure of relationships with IHVN staff
- Provision of high-quality products meeting SON requirements
- Protection of confidential information
- Compliance with environmental laws
GF Supplier Code of Conduct:
https://www.theglobalfund.org/media/3275/corporate_codeofconductforsuppliers_policy_en.pdf
Pre-Selection Criteria
The following will constitute the pre-selection criteria on a Yes or No basis:
- Properly sealed bids
- Company profile
- FIRS tax clearance certificates (2022, 2023 & 2024)
- Audited financial statements (2022, 2023 & 2024)
- Evidence of at least three contracts for supply of clinical items
- CAC incorporation documents (CAC2 and CAC7)
- Bank reference letter
- Sworn affidavit confirming legal and compliance status
- Bid validity period of 60 days
- Bid security of 2.5% of bidders’ quote
Technical Assessment Criteria
- Brand must be indicated for every item
- Items must meet technical specifications
- NAFDAC registration numbers required where applicable
- Shelf life required (preferably 24 months)
Financial Selection Criteria
- Most technically compliant least cost selection per line item
- Bids must include all delivery costs
Submission Requirements
- Bids must be in ink or typed
- Hard copies submitted in sealed envelopes to:
Institute of Human Virology Nigeria (IHVN)
IHVN Campus, 6th Floor
Cadastral Zone COO Plot 62
After BAZE University, Off CITEC Road
Abuja-NIGERIA
Attn: Procurement Unit
- Soft copies must be submitted in Excel and Word on a flash drive
- Flash drive must be password protected
- Delivery time: 6 to 8 weeks from date of L.P.O
- Bids must be signed and stamped on company letterhead
Note
- Bids must reach on or before 27th March 2026.
- Title of the bid must be written on the top left-hand corner of the envelope.
- IHVN reserves the right to terminate contracts for non-performance or non-compliance.
- Detailed Specifications/Quantities are provided in Annex 1.
