DEADLINE: 8TH APRIL, 2026
UNIVERSITY OF BENIN (UNIBEN)
BENIN CITY, NIGERIA – EDO STATE
INVITATION TO TENDER FOR THE EXECUTION OF YEAR 2025 TETFUND INTERVENTION FOR LIBRARY DEVELOPMENT

(1.0) INTRODUCTION
MThe University of Benin is to implement projects to be financed with funds from Tertiary Education Trust Fund via its 2025 Tetfund Intervention Project for Library Development. Consequently, in line with the Public Procurement Act 2007 the University is requesting qualified and reputable Contractors to bid for the implementation of the projects.

(2.0) SCOPE OF PROJECTS:

The Projects for which the bids are invited are as follows:

LOT NOPROJECT DESCRIPTION
LOT 1Procurement Of Assorted Books And Journals
LOT 2Procurement Of Office Equipment And Furniture

(3.0) ELIGIBILITY REQUIREMENTS:
MInterested and reputable Companies are required to possess the under-listed requirements to be eligible for these projects:

(a) Evidence of Certificate of Incorporation with Corporate Affairs Commission (CAC) including form CAC 1.1 or CAC 2 AND CAC 7.

(b) Evidence of current Company’s Income Tax Clearance Certificate for the past three (3) years valid to 31 December 2026 with an annual turnover of 600 Million Naira

(c) Evidence of current Pension Compliance Certificate valid till 31 December, 2026.

(d) Evidence of Current Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2026

(e) Evidence of Current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31 December, 2026

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submitting Interim Registration Report (IRR) valid till 31 December, 2026 or valid Certificate issued by Bureau of Public Procurement (BPP).

(g) Sworn affidavit

– disclosing whether or not any officer of the relevant committees of University of Benin, Edo State, or the Bureau for Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the firm expressing interest and, to confirm that all information presented are true and correct in all particulars.

(h) Company’s Audited Accounts for the last three (3) years (i.e. 2023,2024,2025)

(i) Evidence of original Equipment Manufactures’ (OEM) or Accredited dealers. (for the Goods)

(j) Company Profile with the curriculum Vitae of key staff to be deployed for the project showing relevant academic and professional qualification

(k) Verifiable documents of at least three (3) similar jobs executed in the last five (5) years including letters of Awards and Job Completion Certification and Photographs of the Projects.

(l) For joint ventures/partnership, memorandum of Understanding (MOU) should be provided (CAC, Tax Clearance Certificate, pension Compliance Certificate, ITF compliance Certificate, NSITF Compliance Certificate, IRR &sworn affidavit are compulsory for each JV partner)

(m) All documents for submission must be transmitted with a covering/forwarding letter under the company/firm’s Letter head paper bearing amongst others, the registration Number(RC) as issued by the Corporate Affairs Commission(CAC), Contact Address, Telephone (preferably GSM NO.), and e-mail address. The letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

(4.0) COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Tender Documents from the office of the DIRECTOR OF PROCUREMENT, (PROCUREMENT OFFICE, ROOM 2 (UPSTAIRS) UNIBEN WATER SCHEME, UNIVERSITY OF BENIN, UGBOWO CAMPUS, BENIN CITY, EDO STATE on evidence of a non-refundable fee of ten thousand naira (N10,000.00) only through the REMITA platform, a copy of payment receipt must also be attached to financial documents.

The tender Document will be available from Monday, 23 March 2026 from the hours of 8:00am to 4:00pm Monday to Friday.

(5.0) SUBMISSION OF TENDER DOCUMENTS
MProspective bidders are to submit bid for each of the lot desired, two (2) copies each of the Technical and Financial bids, packaged separately in sealed envelopes and clearly marked as TECHNICAL BID’ and FINANCIAL BID’. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Director of Procurement, University of Benin, and clearly marked with (the name of the project and the lot number).

Furthermore, the reverse side of the envelope should be clearly marked with the name and address of the Bidder and dropped in the designated tender box at the office of the DIRECTOR OF PROCUREMENT, UNIBEN WATER SCHEME, UNIVERSITY OF BENIN, UGBOWO CAMPUS, BENIN CITY, EDO STATE not later than 12:00noon on Wednesday 8th April, 2026. The working hour is 8:00am to 4:00pm on weekdays, excluding weekends. Please ensure that you sign the Bid submission register as the University will not be held liable for misplaced or wrongly submitted Bids

(6.0) OPENING OF BID
MThe Technical Bid will be opened at 12:00noon on 8 April, 2026 in the Senate Chambers, Senate Building, University of Benin, Edo State.

(7.0) ADDITIONAL INFORMATION

  • Bid must be in English Language and signed by an authorized official of the Company.
  • Bids submitted after the deadline for submission would be returned unopened.
  • All cost shall be borne by the bidders.
  • Only prequalified bidders at the Technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
  • The University is not bound to pre-qualify any bidder and reverse the right to annul the process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act 2007 (as amended)

Signed
Management

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