DEADLINE: 21ST APRIL, 2026
FEDERAL POLYTECHNIC, OKO
ANAMBRA STATE
INVITATION TO TENDER FOR YEARS 2019-2026 (MERGED) TETFUND PROJECT MAINTENANCE AND REPRIORITIZED TETFUND STAFF TRAINING AND ACADEMIC DEVELOPMENT FUND INTERVENTIONS
(1.0) INTRODUCTION
The Tertiary Education Trust Fund (TETFund) has allocated funds to the Polytechnic for the execution of the years 2019-2026 (Merged) Tetfund Project Maintenance and Reprioritized Tefund Staff Training and Academic Development Fund Interventions respectively.
The Polytechnic in compliance with the requirements of the Procurement Act 2007 and other extant government regulations hereby invites Competent and experienced contractors/firms with proven strength and relevant experience and good track record of prompt delivery of similar projects to submit bid for the following projects listed below under the TETFUND Interventions listed below
(2.0) SCOPE OF WORKS AND GOODS
CATEGORY A. Years 2019-2026(MERGED) TETFUND PROJECT MAINTENANCE INTERVENTION
- Lot 1: Proposed Renovation and Upgrade of Polytechnic Library Building
- Lot 2: Proposed Renovation/Upgrade of Polytechnic Skill Acquisition Centre building
CATEGORY B. REPRIORITIZED TETFUND STAFF TRAINING AND ACADEMIC DEVELOPMENT FUND
- Lot 1: Proposed Construction and Furnishing of Research Laboratory Building
(3.0) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2026; (with minimum average annual turnover of N400 million for lots 1 and 2(Category A) and lot 1(Category B) respectively
(c) Evidence of Pension Clearance Certificate valid till 31st December 2026
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2026
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2026
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2026 or valid Certificate issued by BPP
(g) Sworn Affidavit
- disclosing whether or not any officer of the relevant committees of the Federal Polytechnic, Oko, Anambra State or the Bureau of Public Procurement is a former or present Director shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
- that no Director has been convicted in any country for any criminal offense relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter that the Company is not in receivership, the subject of any form of insolvency bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
- that the company does not have existing loan or financial liability with a bank, other financial Institution or third party that is classified as doubtful non-performance bad or whose repayment portion has been outstanding for the last four (4) months.
(h) Company’s Audited Accounts for the last three (3) years – 2023, 2024 & 2025, duly certified by a chartered accountant and acknowledged by FIRS
(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSREN, ARCON, CORBON, ICDL, NITDA, CPN. Current Year Practicing Licences, and evidence of engagement of key staff as permanent staff for the past one year by submission of bank payment slips for such key staff etc.
(k) Verifiable documentary evidence of at least three (3) similar jobs (in size & nature) executed in the five years including Letters of Awards Job Completion Certificates and coloured photographs of the projects.
(l) For Works: List of plants/equipment with proof of ownership/lease agreement;
(m) For supply of equipment: Letter of authorization as representative of the Original equipment manufacturers (OEMs) must have verifiable official telephone numbers, email addresses and location address for verification purposes;
(n) For joint venture/partnership, memorandum of understanding (MoU) indicating Lead partner should be provided (CAC, Tax Clearance Certificate Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
Note: All documents for submission must be transmitted with a Covering/Forwarding letter and the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission, Contact Address Telephone Number (preferrably GSM No), and e-mail address. The Letter Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page. duly signed by the authorised officer of the firm.
(4.0) COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Polytechnic Desk Officer Tetfund, on presentation of evidence of payment of a non-refundable tender fee of N10,000.00 for the Lot, paid into the Polytechnic, Oko. Anambra State designated Bank account. A copy of the payment receipt should be attached to the financial documents.
(5.0) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot two (2) hard copies each of the pre-qualification and tender documents separated by dividers and arranged as indicated above with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter put the two sealed envelope together in a bigger sealed envelop addressed to: The Rector, Federal Polytechnic Oko, Anambra State and clearly marked with the title of the project and lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender box at the office of the Director/Desk Officer Tetfund, Federal Polytechnic Oko, Anambra State not later than 12:00noon on Tuesday 21 April, 2026.
(6.0) OPENING OF TECHNICAL BIDS
The bid documents will be opened immediately after the deadline for submission at 12:00 noon Tuesday, 21 April 2026 at the Mass Communication Conference room, Federal Polytechnic, Oko. Anambra State in the presence of bidders or their representatives. Please ensure that you sign the Bid Submission Register at the office of the Director/Desk Officer TETFund, Federal Polytechnic Oko, Anambra State as the Federal Polytechnic Oko, Anambra State will not be held liable for misplaced or wrongly submitted bids.
(7.0) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) All pages of bid documents must be initialled and paginated;
(d) All costs will be borne by the bidders;
(e) Applicants should not bid for more than one (1) lot (violation is automatic disqualification).
(f) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(g) The Federal Polytechnic, Oko, Anambra State reserves the right to confirm the authenticity or otherwise of any claim or document submitted by the prospective firms;
(h) All the documents submitted by the prospective companies/bidders shall form part of the technical evaluation criteria, and non-compliance with any of the requirements will result in automatic disqualification of such companies/firms;
(i) The Federal Polytechnic, Oko, Anambra State is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
MANAGEMENT
