DEADLINE: 28TH MAY, 2026
MALARIA CONSORTIUM NIGERIA
REQUEST FOR PROPOSAL (RFP) FOR SUPPLY OF PROJECT MOBILE ANDROID PHONES TO MALARIA CONSORTIUM
REF NO.: MC-NG-ITN-2026-002 – PROJECT MOBILE PHONES
SPECIFICATIONS AND INSTRUCTIONS TO BIDDERS
(A) Malaria Consortium
Malaria Consortium is one of the world’s leading non-profit organisations dedicated to the comprehensive control of malaria and other communicable diseases in Africa and Southeast Asia. Malaria Consortium works with communities, government and non-government agencies, academic institutions, and local and international organisations, to ensure good evidence supports delivery of effective services, providing technical support for monitoring and evaluation of programmes and activities for evidence-based decision-making and strategic planning. The organisation works to improve not only the health of the individual, but also the capacity of national health systems, which helps relieve poverty and support improved economic prosperity.
Malaria Consortium is committed to obtaining a fair value for services received with a competitive price and timely delivery of the right quantities at the right quality.
(B) Administrative Information
(1) It is the intent of this RFP to secure competitive proposals from experienced suppliers to supply and deliver Project MOBILE PHONE for Malaria Consortium Nigeria. The mobile phones will be delivered to the Malaria Consortium Office at No. 29, Ahmed Lawal Ibrahim Crescent, Jahi District, Abuja.
(2) This RFP includes:
- The RFP document.
- The Bidder Response Document (BRD).
(3) Interested vendors shall submit bids in softcopy to tenders@malariaconsortium.org with the following reference in the subject of the email: ‘MC-NG-ITN-2026-002- PROJECT MOBILE PHONES’.
(4) Bids must be received by Thursday, 28th May 2026, at 17:00 (5 pm WAT). Bids submitted after the deadline will NOT be accepted.
(5) Questions must be sent by email to tenders@malariaconsortium.org with the following bid reference in the subject: ‘MC-NG-ITN-2026-002- PROJECT MOBILE PHONES QUESTION’. All questions must be sent on or before Thursday, 21st May 2026, at 17:00 (5 pm WAT).
(6) Malaria Consortium shall notify the winning bidder in writing via email within seven working days of the bid opening. Malaria Consortium has no responsibility to release the identity or contract terms of the winning vendor.
(7) Failure to supply all requested information or comply with the specified formats will disqualify the bidder from consideration.
(8) Malaria Consortium reserves the right to accept or reject any or all bids, and to accept the bid deemed to be in the best interest of Malaria Consortium and is not bound to accept the lowest priced bid submitted.
(9) Malaria Consortium reserves the right to award contracts to multiple vendors if deemed to be in its best interest.
(10) The award criteria shall be based on the proposal’s overall response and “value for money” while taking into consideration donor and internal requirements and regulations. The award will be determined by a committee of Malaria Consortium employees.
(11) The language for communications and required documents is English.
(12) Bid validity shall be for a minimum of 90 days.
(13) Technical Requirements & Specifications
Please find in the table below detailed specifications of the Android Phones to be supplied. Award will be made on least price basis.
Details Item Specification Quantity Android Phones:Brand – Samsung, Realme, Redmi etc Each phone must come with a 25W branded charger uk plug and 15W fast-charging support cable
Phone must support a 4 G LTE network, with a 1-year warranty.
Must be brand new in a sealed box (specify exact brand and series on your submission)
RAM: 4GBColour: Any
RMO: 64GB of internal storage,
Battery capacity: 5,000 mAh non-removable battery
Screen Size: 6.7 inches In-Plain-Switching (IPS) Liquid Cristal Display (LCD);
Camera: Mediatek Helio G85 (12 nm), 50 MP, f/1.8, (wide), AF, 2 MP, f/2.4, (depth) 8MP front-facing camera
Screen Resolution: 1440×2560 Full HD.
Android: Android 10, upgradable to Android 11;SIM slot: Single SIM (Nano-SIM) or Dual SIM (Nano-SIM, dual stand-by).
Other specifications are:
Build Quality and Durability (BQD)
MDM (Mobile Device Management) Compatibility.
Warranty: Minimum 12 months2205 Phone Case with front cover and armoured screen guard 2205
(14) The bidder shall offer at least twelve (12) months of comprehensive warranties on each phone from the date of successful delivery at the designated location.
(15) The phones shall be inspected on receipt at the delivery location, and the bidder shall be responsible for any damage during the transit of the phones to the Malaria Consortium delivery location.
(16) The bidder shall ensure to render after-sales services during the warranty period to the satisfaction of Malaria Consortium.
(C) Payment Terms
(17) Payments will be made in full upon satisfactory supply and delivery of the phones.
(18) Malaria Consortium will make payment 30 days after presentation of Certificate of proof of delivery, note/signed waybills/Goods Received Notes as applicable, and invoice outlining any deductions for loss, damage, or late delivery.
(19) All payments shall be made in Nigerian Naira by bank transfer within 30 days of receipt of valid documentation.
Payment will be net of tax deductions in accordance with Nigerian tax laws. Malaria Consortium is exempt from VAT, but it is mandated to make tax deductions and remit the same to the relevant tax authorities in Nigeria. All vendors/suppliers are subject to withholding tax (WHT) deductions.
RFP Mandatory Criteria
(20) For to be considered eligible for evaluation, the organization must be registered with CAC, must have Tax Clearance Certificate and must have agreed to be compliant to Malaria Consortiums Policies. Any Bid Not Meeting this Mandatory Criteria will not be Evaluated.
Mandatory criteria found in the BRD
(non-adherence disqualifies a bid from further consideration) Completed Bidder Response Document (BRD), evidence of tax remittance and copies of internal policies Signature to confirm compliance with Malaria Consortiums Policies Copy of business registration documents (proof of legal operation in the country of registration) Pricing Proposal, including a full cost breakdown, based on the details provided in this RFP
RFP Evaluation Criteria
(2) Proposals will be evaluated based on clarity and completeness of presentation.
(a) Bidders who satisfactorily meet the preliminary and mandatory requirements set out in this request for proposal will be qualified for technical and financial proposal evaluation.
(b) Bidders must score a minimum of 75% under technical proposal review before being considered for financial proposal review, which will be based on best value determination.
Description (Technical proposal) Scoring in percentage Total Score in percentage Bidder’s Experience Experience in supplying Android phones, at least three year. 10% 30% At least three relevant client references for similar contracts 10% Evidence of Previous Similar POs/Contracts 10% Lead time Delivery lead time 30% 30% Total technical Proposal i.e. (Technical Bid; Bidder’s Experience; Financial Capability and Lead time) 60% Financial Competitiveness
Pricing proposal, with total cost estimate for the services, with cost breakdown (Lowest Price Technically Acceptable).40%
Declaration by the Bidder:
We, the Bidder, hereby confirm compliance with:
- Malaria Consortium Terms and Conditions of Purchase
- Malaria Consortium’s Anti-Fraud and Anti-Corruption policy
- Malaria Consortium’s Anti-Bribery Policy
- Malaria Consortium’s Safeguarding Policy
Note: The terms and conditions and policies can be found at the end of the RFP document.
We also confirm that Malaria Consortium may in its consideration of our offer, and subsequently, rely on the information provided in this document.
I (Name) ________________________________
(Title) _________________________
am authorized to represent the above-detailed company and to enter into business commitments on its behalf.
Company ………………………………………………………………………
Date …………………………………………………………………….
