DEADLINE ON: 09-JUL-2026 05:59 (GMT 1.00)
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)
INVITATION TO BID SUPPLY OF OFFICE FURNITURE & EQUIPMENT
REFERENCE: NGA_UNHCRJTB_3101
BENEFICIARY COUNTRIES OR TERRITORIES: NIGERIA
REGISTRATION LEVEL: BASIC
Description
Requirement
The Office of the United Nations High Commissioner for Refugees (UNHCR), Abuja Nigeria, invites qualified supplier to make a firm offer for the supply of office furniture and equipment.
It is strongly recommended that this Invitation to Bid (ITB) document and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process. Submission of Bid:
Bids should be submined directly in the ERP portal, and all attachments should be uploaded in PDF and excel format (Copies of the PDF format documents may. as an addition, be included in Excel or other formats etc.). The Technical and Financial offers shall be submined in the specified sections. Failure to do so may result in disqualification.
The bid submission deadline is specified in the Overview section. Any bid received after this deadline or outside of the online ERP portal will be rejected.
If is your responsibility to verify that your offer has been submitted properly in the portal before the deadline. Please be aware that the system requirements employed by UNHCR limits the size of attachments to a maximum of 24 Mb in each required field, as specified in the Requirements Section
(1) Overview
(1.1) General Information
Title: NGA_UNHCR_ITB_3101_SUPPLY OF OFFICE FURNITURE AND EQUIPMENT
Synopsis: Supply and delivery of office furniture and equipment
Introduction
INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.
In more than five decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 6,600 people in more than 110 countries continues to help about 60 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environment, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations please see http://www.unhcr.org .
REQUIREMENTS
The Office of the United Nations High Commissioner for Refugees (UNHCR), Abuja Nigeria, invites qualified supplier and manufacturers to make a firm offer for the supply of office furniture and equipment
Other United Nations Agencies, Funds and Programmes shall be entitled to the same prices and terms as those contained in the offers of the successful bidders and could form the basis for a Contract with other UN Agencies.
It is strongly recommended that this Invitation to Bid (ITB) document and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process.
QUALITY CONTROL THROUGHOUT THE FRAME AGREEMENT:
UNHCR will carry random quality inspections, including specific selected criteria for laboratory test to products or items selected by UNHCR or by an independent surveyor appointed by UNHCR from samples selected during production, upon departure, loading , unloading, arrival to destination or from any storage location. The cost of the quality control inspections and laboratory tests will be covered by UNHCR.
In cases of supplier’s quality default, in addition to the good’s PO penalty clauses, the inspection and laboratory cost will be charged to the supplier
Sub-Contracting: Please take careful note of article 4 of the General Terms and Conditions attached under the “Requirements” Section.
Note: This document is not to be construed in any way as an offer to contract with your firm.
INTENTION TO BID:
Bidders intending to participate in this tender are requested to create a draft response to this ITB in the ERP system.
REQUEST FOR CLARIFICATION
Bidders are required to submit any request for clarification or any question in respect of this ITB directly in this ERP portal using the messaging functionality. The deadline for receipt of questions is 11:59 hrs CET on 30/06/2026 Bidders are requested to keep all questions concise.
UNHCR will reply to the received questions as soon as possible using the messaging functionality in this ERP portal and/or by attaching the list of Questions and Answers to this RFP in this ERP portal.
IMPORTANT
Please note that bids are NOT to be sent using the messaging functionality. Bids sent using the messaging functionality will result in disqualification of the offer.
PRE-BID CONFERENCE
UNHCR will organize a supplier pre-bid conference at XXXXXX, on DD/MM/YY at XX:XX AM via Microsoft teams. In order to participate the pre-bid conference, bidders are required to express their interest by sending a message using the messaging functionality in tis ERP system at least two working days in advance A maximum of two representatives per company is allowed. Names and contact details of the company’s representatives must be provided in the message.
Participation to the pre-bid conference is strongly recommended given the complexity of the requirements
However, after the supplier conference, a Questions & Answers document will be prepared, shared via the messaging functionality and added to the list of attached documents in this ERP portal.
YOUR OFFER
Your offer shall be prepared in English.
Please submit your offer using the Annexes provided under the requirement section. Offers not conforming to the requested formats may not be taken into consideration.
IMPORTANT
Inclusion of copies of your offer with any correspondence sent directly to the attention of the responsible buyer or any other UNHCR staff will result in disqualification of the offer.
SUBMISSION OF BID:
Bids should be submitted directly in the ERP portal, and all attachments should be uploaded in PDF format. (Copies of the PDF format documents may, as an addition, be included in Excel or other formats etc.). The Technical and Financial offers shall be submitted in the specified sections. Failure to do so may result in disqualification.
The bid submission deadline is specified in the Overview section. Any bid received after this deadline or outside of the online ERP portal will be rejected.
It is your responsibility to verify that your offer has been submitted properly in the portal before the deadline.
Please be aware that the system requirements employed by UNHCR limits the size of attachments to a maximum of 24 Mb in each required field, as specified in the Requirements Section.
UNHCR will not be responsible for locating or securing any information that is not identified in the proposal. Accordingly, to ensure that sufficient information is available, the bidder shall furnish, as part of the bid, any descriptive material such as extracts, descriptions, and other necessary information it deems would enhance the comprehension of its offer.
IMPORTANT:
The Financial offer will only be opened for evaluation if the supplier’s technical part of the offer has passed the test and has been accepted by UNHCR as meeting the technical specifications
