DEADLINE: 18TH AUGUST, 2026
HUSSAINI ADAMU FEDERAL POLYTECHNIC, KAZAURE
P.M.B 5004, KAZAURE, JIGAWA STATE
(PROCUREMENT DEPARTMENT)
PREQUALIFICATION, INVITATION TO TENDER FOR THE YEAR 2026 TETFUND LIBRARY DEVELOPMENT INTERVENTION, PROJECTS
1. INTRODUCTION
Hussaini Adamu Federal Polytechnic, Kazaure is advertising for Prequalification, Invitation to Tender for Year 2026 Tetfund Library Development Intervention Project. In compliance with the requirement of the Public procurement Act, (PPA) 2007 and other extent government regulations, the institution is therefore requesting for Technical and Financial Bids from contractors and suppliers for the following Projects.
2. SCOPE OF WORK
- LOT L1: Procurement of Assorted Books and Journal
- LOT L2: Procurement of Library Equipment
3. ELIGIBILITY REQUIREMENTS
Interested Bidders must meet the following requirements
a. Evidence of Certificate of Incorporation with the Corporate affairs Commission (CAC) including Form CAC2 and CAC7 or alternative approved documents;
b. Evidence of Company Income Tax Clearance Certificate for the last three (3) years – valid till 31st December, 2026, with a Minimum Average Annual Turnover of N20 million;
c. Evidence of current Pension Compliance Certificate valid till 31st December,2026;
d. Evidence of current Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2026;
e. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2026;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers as the case applied by submission of Interim Registration Report (IRR) expiring on 31/12/2026 or valid Certificate issued by BPP;
g. Evidence of firm’s registration with relevant professional body
h. Sworn Affidavit:
i) disclosing whether or not any officer of the relevant committees of the Hussaini Adamu Federal Polytechnic, Kazaure is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
ii) That the company does no existing loan or financial liability with a bank, other financial institution or third party that are classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) month.
iii) That the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings.
iv) That no director has been convicted in any country for any criminal offences relating to fraud, financial impropriety or criminal mis presentation or falsification of fact relating to any matter.
I. Company’s Audited Accounts for the last three (3) ‘years – (2023, 2024, 2025).
j. Evidence of financial capability to execute the project including Reference Letter from a reputable commercial bank indicating willingness to provide credit facility for the execution of the project when needed;
k. Company Profile with the Curriculum Vitae of three (3) Key staff, Including copies of their Academic and Professional qualifications;
l. Verifiable documentary evidence of at least three (3) similar jobs executed in the last three (3) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects in the listed order;
m. For supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEM)
n. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided (all the eligibility requirements are compulsory for each JV partner);
o. All documents for submission must be transmitted with a covering/forwarding letter under the Company/Firms Letter-Head paper being amongst others Registration Number RC Issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably Mobile No.) and e-mail address. The Letter-Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect Pre-qualification and the Standard Bidding Documents (SBD) from the Procurement Department, Hussaini Adamu Federal Polytechnic, Kazaure Ground floor, Administrative Building with an evidence of payment of a non-refundable fee of N10, 000.00. Payment shall be made in favour of Hussaini Adamu Federal Polytechnic Kazaure Remita account in any reputable commercial Bank in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS
Interested Firms are to submit two (2) bound Tender documents containing two (2) hard copies each of the Technical and Financial Bids, packaged in a sealed envelope. Both envelopes must be clearly marked as “Technical Bid” and “Financial Bid” respectively the two sealed envelopes should be enclosed in Bigger Sealed envelope addressed to the Acting Rector, Hussaini Adamu, Federal Polytechnic Kazaure clearly marked Technical and Financial Bids and Tender document for the particular lot and category applied for and address of the Bidder Boldly written on the other side envelop and dropped in the designated Tender Box at the Procurement Department, Hussaini Adamu Federal Polytechnic, Kazaure in the Administrative Building not later than 6 weeks from the date of this Publication, this is on or before 1:30pm on Tuesday, 18th August, 2026. Please ensure that you sign the bid submission register and collect receipt of submission immediately. Note that the Institution will not be held liable for any misplaced or wrongly submitted bid.
6. OPENING OF BIDS
The technical bids will be opened immediately after the deadline for submission by 1:30 pm on Tuesday, 18th August, 2026 in the Polytechnic’s Council Chamber, Ground Floor of the Administrative Building, in the presence of bidders or their representatives, while the financial bids will be kept un-opened. For further inquiries. Please contact the Procurement Department Ground floor, Administrative Building Hussaini Adamu Polytechnic, Kazaure.
7. GENERAL INFORMATION
a. Bids must be in English Language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. All documents for submission MUST be arranged starting with item 3(a) in the eligibility requirements section above, followed by items (h) to (n) of the same section;
d. The Polytechnic will verify any or all documents submitted in a bid and shall disqualify any bidder whose documents are found to be false;
e. The Polytechnic may report any bidder that is found to have submitted false documents to the relevant authorities for prosecution;
f. Only shortlisted/successful bidders at technical evaluation will be contacted at a later date for the collection of requests for proposal, while financial Bids of unsuccessful bidders will be returned un-opened;
g. All pages in a bid must be numbered and signed by the authorized personnel of the firm;non-compliance will lead to rejection of the technical bid of the tenderer
h. All costs will be borne by the bidders;
i. Bidders should not bid for more than two lots:
j. Hussaini Adamu Federal Polytechnic, Kazaure is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED
Ag. Rector
Hussaini Adamu Federal Polytechnic, Kazaure
